KENCOVE_LETTERHEAD
3-25-2020Dear Kencove Dealer,In accordance with the laws established in the 2018 South Dakota v. Wayfair supreme court decision, Kencove Farm Fence, Inc. is required to collect tax in all fifty states. For this reason, it is our civic duty to collect, report, and remit sales tax in a competent and efficient manner. What this means for our customers. State and/or local sales tax will be calculated by the destination state in which the material is received (i.e., shipped to). For example, an Ohio customer shipping product to Georgia will be subjected to Georgia sales tax. How can I become exempt from paying the tax? There are a few ways our customers can become exempt from sales tax:Customers who are registered retailers in their state may submit a properly executed resale license certificate of exemption. Upon receipt of the exemption, you will receive tax exempt status on orders shipped to the state in which the license of resale is issued. Customers who operate an internet-based company and utilize the “drop ship” method are encouraged to follow the steps provided below to insure they meet the requirements of exemption for each state.Streamlined Sales Tax:A multitude of states have elected to participate in Streamlined Sales Tax, or SST. These states are as follows:?ArkansasNorth CarolinaSouth DakotaGeorgiaNorth DakotaTennesseeIowaNebraskaUtahIndianaNevadaVermontKansasOhioWisconsinKentuckyMinnesotaOklahomaRhode IslandWest Virginia?These states are included on the Streamline Sales Tax Form provided.1.) To provide an exemption for an individual state, use page one. All information requested must be provided for the form to be accepted (1-6). A signature, printed name, and date must also be provided.2.) To provide an exemption for multiple states, complete the information from above, as well as, page two; listing the reason for exemption and identification number. Note: In addition, the above states will also accept the sales tax licenses and/or certificates of resale from each individual state. Uniform Sales and Use Tax Exemption/Resale:The six states listed below will accept the Uniform Sales and Use Tax Exemption/Resale form.AlabamaIdahoSouth CarolinaArizonaMaineTexasAs indicated above, all information must be provided for this form to be accepted. To accurately complete this form, provide the information requested in the document, including a signature and date.?Note: These states will also accept the sales tax licenses and/or certificates of resale from each individual state. Destination State Requirements:The following states will accept resale license numbers from other states, but require individuals to use the destination states form. For example, an individual residing in Ohio wishing to ship items to Pennsylvania, must fill out a Pennsylvania sales tax exemption form (REV-1220). All information must be accurately completed for the form to be accepted.ColoradoMissouriNew YorkConnecticutNew JerseyPennsylvaniaMississippiNew MexicoVirginia?The following states will NOT accept resale certificates or resale license numbers that were issued out of state. If you wish to drop ship to these states, provide a state issued resale license or properly completed resale certificate. You MUST be a registered retailer in the destination state. We have listed the requirements below:CaliforniaState issued Permit or properly completed resale certificate.FloridaState issued permit.HawaiiState issued permit or properly completed resale certificate.IllinoisState issued permit or properly completed resale certificate.LouisianaState issued permit or properly completed resale certificate.MarylandState issued permit.MassachusettsState issued permit.WashingtonState issued permit.Washington D.C. State issued permit.States Not Charging Sales Tax:As of 2019, the following five states have 0.000% sales tax; AlaskaDelawareMontanaNew HampshireOregonFor this reason, Kencove Farm Fence Inc., will not assess or collect sales tax on orders shipped to these states.Frequently Asked QuestionsHow long is my certificate valid? State sales tax certificates are valid for 3-5 years depending. We have elected to review certificates every three years from the signature date unless an expiration date is identified on the form. Upon this review, we will determine the validity of the certificate and expire the certificate if applicable.How will I know when my exemption expires? When a new order is placed, our dedicated product specialists will indicate if your exemption certificate has been submitted for review. If it is determined that the certificate on file has expired, a blank form will be sent for completion. If the certificate remains valid, we will extend its life for an additional three years, or until the identified expiration date.How do I send my forms to Kencove? Tax exemptions can be emailed to our product specialists when your order is placed; faxed to 888-908-5353 or mailed.Where do I find the forms I need? For your convenience, Kencove has provided access to these forms online through our website, . When navigating the page, select the articles tab, followed by the sales tax information link. Can I just give you my tax number over the phone or by email? No. You must provide a properly executed sales tax exemption form to be granted sales tax exemption.The sales tax laws in the United States are complex and ambiguous. We hope to provide a great deal of information to our customers to better inform them on the laws.Sales tax will NOT be refunded after the order has shipped. To be appropriately covered, please fill out the forms applicable to your situation before your orders are placed. Further questions can be directed to our accounting and sales tax department by phone at 800-536-2683 extension 411 or by email to ar@.We would like to thank you for your continued patronage to Kencove Farm Fence, Inc.Product Specialists: Email address:Kevin Bracken -kbracken@ Todd Hart - thart@Kerry Heath - kheath@Ric Lavoy - rlavoy@Eli Mack - emack@Digger McDivitt - dmcdivitt@Cindy Potts - cpotts@Bonita Whalen - bwhalen@Misty Widmar - mwidmar@Gilbert Woodley - gwoodley@???????????? ................
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