Sean Farrell, Prince William County
VBCOA Board of DirectorsJan. 30, 2015VMLIP Building, Glen Allen, VAPresident Sean Farrell called the meeting to order at 10 a.m. and said that David Beahm would be performing the duties of sergeant-at-arms due to Gregg Fields’ absence,The pledge of allegiance was said.The roll call of members was taken. A quorum was present. Present were:Sean Farrell, Prince William CountyJohn Walsh, RichmondCindy Davis, DHCDDebby McMahon Fairfax CountyTracey O’Connor, ManassasCharles Black, Prince William CountyTom Coghill, James City CountyPete Mensinger, AlexandriaSandi Morris, DHCDRoger Robertson, RetiredMichael Dellinger, Shenandoah CountyMichal Williams, HarrisonburgPaula Eubank, Arlington CountyRichard Moore, Henrico CountyRodger Slate, Chesterfield CountyMichael Redifer, Newport newsFlorin Moldovan, CharlottesvilleSkip Harper, DHCDJulie Chevalier Walton, Prince George CountyRick Witt, Chesterfield CountyPaula Johnson, Prince William CountyKris Bridges, MartinsvilleBruce Cornwall, CulpeperSean Wallace, ICCSteve Higginbotham, Fairfax CityKaren Crenshaw Pearce, Chesterfield CountyChuck Bajnai, Chesterfield CountyDavid Beahm, Warren CountyMary Jo Fields, StaffThe minutes of the September 7 meeting were approved.The agenda for the meeting was approved.Reports were given as follows.President’s Report. Sean Farrell said he had been focusing on encouraging people to participate in the association and stimulating funding. The region chairs have been working on that as well, and he thanked DHCD for its contributions. He said that a newsletter is in draft stages, progress is being made on the website, VBCOA is examining applying for ICC preferred provider status, outreach on the high school/college engagement is continuing, the membership committee has been action, and building safety month initiatives are being developed.Region chairs. John Walsh said the chairs had met Jan. 9 and had a meeting scheduled for Feb. 6. The chairs are working on the budget and will have a draft available ahead of the conference. Another meeting is scheduled for March. Region chair reports.Region III. The proposed by laws for Region III had been distributed. Mike Williams made a motion, seconded by Charlie Black, to accept the bylaws. The motion was approved. Mike Dellinger said there would be two training opportunities in the next two months in Region III.Region IV. Florin Moldovan said the region would have a training session in Louisa and he is getting feedback on additional training issues. Region IV supports advertising on the websites. The region has updated its webpage. He presented a $250 check in support of the annual conference.Region V. Steve Higginbotham said the region was moving ahead on plans for building safety month. He presented a check for $3232.50 as a share of the proceeds for code update training. The funding was split between the region and VBCOA. Awards and resolutions. Mike Williams- said the committee had met by conference call, and had discussed concerns – including the constant lack of nominations for awards. The committee is looking for better way of advertising awards and the presentation. The committee has tweaked the awards, looking at eligibility and approval criteria etc., and is looking at lead time necessary and eligibility. Scholarship-first concern is getting applications for mid-year, annual conference, ICC meetings. Hopefully the mid-year scholarship application will be ready within the next two weeks. Please go back to your regions and solicit applications especially for the awards. Emory said that the ICC 2018 conference is officially in Richmond. David said there will be awards presentation during lunch at the mid year meeting, the Region of the Year and maybe a couple of other awards. Sean Farrell said that ICC code action hearings are one week out from the mid year meeting, need to work on that. Have a lot of people doing great things and awards are a way to recognize those contributions and those help keep people coming back and participating. Education. Charlie said education is working on everyone taking advantage of training opportunities. 2012 code change training has been presented twice and will be presented at other upcoming meetings. The committee is working on a course on the rehab code. The committee has done the initial work to apply as an ICC preferred provider. He thanked the executive committee and Sandi Morris for support. Roger said it was an excellent opportunity for training with rehab code for training those in the private sector,On ICC preferred providers, Sandi said the ICC is identifying strong training providers, and half of credits will have to be from a preferred provider. DHCD is applying to be preferred provider. Fee ranges from $200/chapter to $1600 for private providers. Skip said VPMIA has finished the processCharlie Black made a motion, seconded by Rick witt, for VBCOA to provide the necessary funds to maintain preferred provider status with ICC. Charlie made motion, seconded by Rick. There was discussion and the motion was approved unanimously. Energy. A written report had been submitted and was summarized. IRC. Chuck said that a tentative schedule for the committee will be posted on the website and the committee would gear up in late summer for group B.Emory said that in March 2016 DHCD will be asked to approve NOIRA - work groups will be meeting, some are going on now. Membership: Paula Johnson said she, Gregg, Karen & Tom went to governor’s conference and met a lot of people and discussed the purpose and goals of VBCOA. The committee has created a new membership brochure and membership letter. The committee has a list of current goals & tasks, including creating application for students. The committee is looking at scheduling other events, for example training in Stafford. The committee is working on building safety month and the goal is to recruit 30 new members in 2016. There was discussion on how to get new hires involved in VBCOA.IBC. David gave the report for Bill King. 5 code changes were sent in for the IBC. The committee will meet March 18 by conference call to discuss codes coming in for public comment. Permit tech. Debra summarized the written report that had been submitted before the meeting.Plumbing/mechanical/fuel gas. A written report had been submitted.Property maintenance. Tracey summarized the written report that had been submitted, including work on Electricity 101 and enforcement of property maintenance code.. Public information: Tom said the committee had been working on communications with region members. Region of the year applications are on line and are due back by March 15. Anyone needs any help contact him. An electronic newsletter is planned.Legislation-Julie C. Walton summarized the written report and said that the committee had met by phone to refine positions and had had great participation. VBCOA has a bill on property maintenance that has passed the subcommittee. Emory discussed legislation from the viewpoint of DHCD.Ad hoc 2018 conference. David said the ad hoc committee is trying to get to each of regions to discuss the conference, the goal is to get out early and get the word out that we as a state want to participate at 100 percent. We want to ensure that everyone has a voice in what will be taking place. We would ask each of the chairs-take a vote to support or not the 2018 conference-not asking for participation or money, just whether the region wants to support the state going forward with this initiative. Also would like the regions to designate any funds they would wish to the ICC meeting ahead of time. TRB report. Bob Allen said the board has met every two to three months. The biggest change was in October, with the resignation of Mr. Oglesby with the realtors from the board. He was vice chair. Robbie Dawson was elected as vice chair. The TRB will be meeting in Febuary.BCAAC. Roger Robertson said the committee hasn’t met. Emory said that BCAAC will discuss modules for rehab code, property maintenance, and that BCAAC has developed a strategic plan. Director of regulatory compliance. Rick Witt said the board had met twice since last meeting. He discussed governor’s conference. Paula said next year there will be a building code row,DPOR. Mike Redifer said that the board has 8 packages in various stages of review. Because of experiences with fraudulent applications with board, board is starting the regulatory process to require more extensive information from applicants such as photo id. Discussed issue of home inspectors being able to perform work in commercial buildings. Kris Bridges said the workgroup came up with 8 points to send on to the board for its consideration; seven were approved. Mike said that all the issues were taken up at the December meeting and all were approved by the board to move forward with exception to develop test out procedures. Most will require some form of regulatory change, so will not take place immediately. Sean thanked Kris for heading up the work group.ICC Region VII. Written report by Shawn. Rick reported that that the group had discussed code change submissions. Kris said that Region VII is starting to save for 2018. ICC report. Sean Wallace said to keep two dates in mind: March 20, date for jurisdictions to be registered. Aug. 31 when members have to validate their voting right.Building safety month theme: Resilient communities start with building codes. ICC wanted resolutions from the House of Delegates and Senate, but it’s too late to get that done in Virginia this session. Pete talked about Alexandria’s Building Safety Month kick off on May 1: The city has had a cook out for the last two years, and it’s been very successful. They would like to take this on the road to other localities. DHCD. Cindy Davis, DHCD will be working on another project. The State of Virginia has applied for HUD grants to develop resilient communities, with the use limited to areas that have been designed natural disasters over the last set number of years.She said that DHCD has sent out code books and people should have received by now.If you didn’t get a printed set of code books, we still have about 36 jurisdictions that haven’t downloaded their premium subscriptions. DHCD is working with Earthcraft and Habitat for Humanity on a design competition to build an affordable house. The theme is Blueprint for the Future: A Home for Everyone and the competition is open to anyone who wants to design an affordable home. Habitat will build the house, and the Hampton housing and developing authority has donated property. DHCD is developing FAQ on amusement devices and amusement devices council. There seems to be a lack of awareness in some parts of the state that localities are responsible for enforcement of amusement devices. VBCOA representative on that community has retired and the association is asked to start the discussion for a replacement. Sandi said the on-line system has seen some upgrades. The annual instructor event-continuing education for instructors and recognizing their efforts-will be held. Development activities: first will be on elevator and then the Virginia Rehab code, also revamping core and advanced officials modules. DHCD will be sending out surveys on potential changes. Paula reported that VAESA has done code change training and is working with DHCD on elevator inspection cycle and is also putting people on joint conference committee.Bylaws change-Rick Witt said that that the board didn’t approve the director of regulatory compliance change to allow an honorary member to serve in that position. One of key points in this position is that you have to go through an interview process by the nominations committee, which makes a report to the board. The board has to approve the position; it is not one that is appointed by the president. The past presidents council discussed the proposal. A majority of the council was on board with the proposal with changes to restrict honorary members to serving one term (instead of two as allowed by law) and including a conflicts of interest type statement. The Past presidents plan to bring something back to the mid year. Roger asked if the Director serves at pleasure of board. The answer is yes. Honorary membership. Had written request to nominate Joel Baker. Roger made the motion, Kris seconded by Kris to grant Joel Baker honorary membership. The motion was approved.Virginia voting validation. A letter is to go out to ensure that their voter pool has been revalidated this year. Kris is identifying every single voter in ICC. The meeting was adjourned at 2:50 p.m. ................
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