DEPARTMENT OF THE ARMY HEADQUARTERS, EIGHTH ARMY UNIT ...

[Pages:10]DEPARTMENT OF THE ARMY

HEADQUARTERS, EIGHTH ARMY UNIT #15236

APO AP 96271-5236

EACG

MEMORANDUM FOR All Eighth Army Assigned Soldiers and Civilian Employees

SUBJECT: Eighth Army Command Policy Letter #37, Eighth Army Tactical Vehicle Roadside Inspection Program

1. References:

a. Department of the Army (DA) Pamphlet 750-8, The Army Maintenance Management System (TAMMS) User's Manual, 22 August 2005.

b. Army Regulation (AR) 190-5, Motor Vehicle Traffic Supervision, 22 May 2006.

c. United States Forces, Korea (USFK) Pamphlet 385-2, Guide to Safe Driving in Korea, 7 August 2012.

d. United States Forces, Korea Regulation 55-37, Korea Traffic Management, 12 August 2013.

e. Department of the Army Pamphlet 750-1, Commanders' Maintenance Handbook, 04 December 2013.

f. Army in Korea (AK) Regulation 350-4, Eighth Army Tactical Vehicle Movements In the Korean Theater of Operations, 15 May 2014.

g. Army in Korea Regulation 600-2, Republic of Korea Army Personnel with the Army in Korea, 28 October 2016.

h. Army Regulation 385-10, The Army Safety Program, 24 February 2017.

i. Army Regulation 750-1, Army Materiel Maintenance Policy, 03 August 2017.

j. Army in Korea (AK) Regulation 385-10, Eighth Army Safety Program, 13 December 2017.

2. Purpose. To provide guidance for non-compliance of Roadside Inspections. The objective of the Roadside Inspection Program is to validate compliance in accordance with (IAW) applicable field level Technical Manuals (TMs) and the above referenced. This is in order to ensure our Soldiers are safe, trained, licensed and have the proper equipment.

EACG SUBJECT: Eighth Army Command Policy Letter #37, Eighth Army Tactical Vehicle Roadside Inspection Program

3. Policy. The intent of the Eighth Army (8A) Tactical Vehicle Roadside Inspection Program is to support the commander's assessment of unit compliance with operating military vehicles IAW applicable standards. The Roadside Inspection Program is specifically designed to validate operator level Preventive Maintenance Checks and Services (PMCS), Quality Assurance/Quality Control (QA/QC) for PMCS, dispatch procedures, and motor vehicle safety.

4. Roadside Inspection.

a. Operator Qualifications. Soldiers operating tactical vehicles must possess a Stateside Driver's License (if driving off post), a valid operator's permit (DA Form 5984E) and a valid TMP License (OF346). The permit must identify the various types of equipment the Soldier is trained to operate. The permit (Standard, Learners', Incidental or Limited) must be signed by the current Commander and Soldier authenticating authorization for the Soldier to operate military equipment. Learners' permits are valid for ninety (90) days from the date of issue. Soldiers possessing a Learners' permit must be accompanied by a licensed operator and will not be driving for mission purposes.

b. Equipment Record Folder. Equipment record folders are evaluated for proper documentation applicable to the above referenced, which must include:

(1) DD Form 518 (2 each) Accident-Identification Card.

(2) SF 91 (2 each) Motor Vehicle Accident Report.

(3) Daily DA Form 5988-E Equipment Maintenance and Inspection Worksheet (EGA) or DA Form 2404 Equipment Inspection and Maintenance Worksheet.

(4) DA Form 5987-E Motor Equipment Dispatch (EGA) or DD Form 1970 Motor Equipment Utilization Record. Equipment Utilization Record are the only authorized documents to dispatch equipment. Alert Dispatches will be utilized on DA Form 5987-1E.

(5) DD Form 2977 Risk Assessment Worksheet pertaining to the mission.

c. Dispatch. Operators must have in their possession a valid DA Form 5987-E (preferred) or a DD Form 1970. Dispatches can be valid for up to 30 days, but every unit needs to follow their Battalion (BN) or Brigade (BDE) Standard Operating Procedures (SOP). Dispatches must be signed by Company or Battery Commander. Dispatches are only transferable between the primary and alternate operators. If

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EACG SUBJECT: Eighth Army Command Policy Letter #37, Eighth Army Tactical Vehicle Roadside Inspection Program

another operator is needed for an emergency situation, they will sign the dispatch and the Commander will be informed.

d. Quality Assurance / Quality Control. The QA/QC program is an integral part of the overall maintenance management system. Commanders must incorporate 8A Roadside Inspection checklist in unit dispatch QA/QC procedures. Commanders must ensure dispatched equipment's daily PMCS are being performed before the equipment is placed into operation. The daily PMCS performed will be annotated on a DA Form 5988-E or DA Form 2404. This action will be performed by the vehicle operator and verified by the first line supervisor.

e. Safety Equipment. Vehicles found with missing or faulty safety equipment during roadside inspection will be annotated on the checklist. The vehicle will be recovered by the unit and returned to the unit motor-pool or have the missing/faulty equipment delivered by the operator's chain of command (Commander or First Sergeant). At a minimum, the vehicle will contain the following items.

(1) Serviceable fire extinguisher(s) rated 10 B/C with annual inspection tag; 1 ea per vehicle, 2 ea per vehicle carrying Class V (ammunition) material.

(2) Serviceable highway warning kit (3 warning triangles).

(3) Complete and serviceable first aid kit or Combat Life Saver (CLS) Bag.

(4) Troop safety strap (if transporting Soldiers).

(5) Vehicle Basic Issue Item (BII).

5. Roadside Procedures.

a. Tactical vehicles will be followed to a safe location and the 8A Inspection Team will inform personnel to turn off and dismount the vehicle.

b. Vehicle operator and occupants will be required to be courteous and cooperate with evaluators. The evaluators will inspect all documents, vehicle and equipment, per checklist.

c. Vehicle operators will be provided the opportunity to perform "during operations checks" with the evaluators during the roadside evaluation. Vehicles with on-the-spot safety or Non-Mission Capable faults, that cannot be corrected, will be recovered by the

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EACG SUBJECT: Eighth Army Command Policy Letter #37, Eighth Army Tactical Vehicle Roadside Inspection Program

owning unit's chain of command (Commander or First Sergeant) and returned to the unit's motor-pool.

6. Reporting Procedures.

a. Results of the roadside inspection will be annotated on the 8A Tactical Vehicle Roadside Inspection Checklist. The operator and Vehicle Commander (VC) will be briefed on their faults or deficiencies and then sign the checklist.

b. The evaluation team will provide 8A Safety Director with electronic copies of roadside inspection within 24 hours. The 8A Safety Office will provide the electronic copies of the roadside inspection to the 8A Chief of Staff (CofS) within 48 hours after receiving inspection results.

c. 8A CofS will forward the results of the roadside inspections to the owning command's BDE Command Staff for situational awareness.

7. Roadside Failure within a 12 month period.

a. Reply by Endorsement (RBE). Units receiving unsatisfactory ratings are required to submit a Reply By Endorsement through their Brigade to the first General Officer in the chain of command. RBEs will be submitted within 72 hours for each vehicle receiving an unsatisfactory rating during all 8A Roadside Inspections. The RBE will outline actions taken and appropriate steps implemented to prevent future deficiencies.

b. Units receiving two (2) unsatisfactory ratings. The unit's Non-Commissioned Officer's (NCO's) chain of command will schedule an office call with the 8A Command Sergeant Major (CSM). The chain of command will include the 1SG, BN CSM, BDE CSM and Division (DIV) CSM.

c. Units receiving three (3) unsatisfactory ratings. The owning BDE Commander will schedule an office call with the 8A Commanding General (CG).

8. Roadside evaluations are conducted under the authority of the 8A Commanding General. The results of the roadside inspections will be briefed monthly during the Monthly Sustainment Readiness Review (MSRR). Units with unsatisfactory ratings will brief actions taken to correct deficiencies.

9. Post a copy of this policy on all bulletin boards and motor-pool common areas.

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EACG SUBJECT: Eighth Army Command Policy Letter #37, Eighth Army Tactical Vehicle Roadside Inspection Program

10. Division (DIV) or Major Subordinate Command (MSC) Leadership will periodically and randomly observe roadside inspection activities.

11. Training and assistance for leaders. Assistance for successful roadside inspections and compliance with applicable Field Level Technical Manuals (TMs) is provided at , this includes:

(1) Roadside inspection information.

(2) PMCS ? class for junior leaders.

(3) The above references.

(4) Driver's Training Toolbox.

12. Proponent. The proponent for this policy is Mr. Timothy French, Eighth Army Safety Director at 755-1281 or MSG Christopher J. Remington, 8A Master Driver at 755-8128.

Encl 8A Roadside Checklist

MICHAEL A. BILLS Lieutenant General, USA Commanding

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ENCLOSURE

UNIT:

EIGHTH ARMY TACTICAL VEHICLE ROADSIDE INSPECTION CHECKLIST

ADMIN#

As of 9 August 2018

OPERATOR:

SENIOR OCCUPANT TC/VC:

MODEL: FOV:

COMMANDER:

MSC:

LOCATION:

UNIT PHONE:

DATE: WITH TRAILER: EVALUATION RESULTS

YES Bumper#

VEHICLE REG:

Evaluators are required to brief operators on the deficiencies noted on this checklist. My signature acknowledges that I was briefed on the results and have been instructed to inform my chain of command of the proceedings.

COM

SAT

UNSAT

OPERATOR'S SIGNATURE

ADMINISTRATIVE CHECKS

N/A

1. OPERATOR / TC QUALIFICATIONS

A) Does vehicle operator have a DA Form 5984 in his/her possession and are they licensed for the equipment they are operating?

Go

No/Go INITIALS

X

REFERENCES USED

AR 600-55, CHP 6, PARA 6-1, DA PAM 750-8, FIG 2-5, PG 18.

B) Military Operator License signed by commander? C) Military Operator License signed by operator? D) Operator License issue/expired date correct or issued beyond 5 years?

AR 600-55, CHP 6, PARA 6-1 (a), DA PAM 750-8, FIG 2-5, PG 18. AR 600-55, CHP 6, PARA 6-1, DA PAM 750-8, FIG 2-5, PG 18. AR 600-55, CHP 6, PARA 6-2 (b) 1.

E) Does Operator License list the permit type (Army Standard, Limited, etc.)?

F) Does the Operator have an OF 346 signed by the testing official in the ROK?

G) Is Vehicle Commander certified and annotated either on 5984E or 8A Card, within one year?

2. OPERATIONAL FORMS & RECORDS

A) Equipment Records Folder (Logbook) 1. Is there an SF 91 Operator's Report of Motor Vehicle Accident (1ea) & DD Form 518 Accident ID Card (2ea)?

AR 600-55, CHP 6, PARA 6-1 (c). USFK 190-1, PARA 2-3 (c) 1. AK REG 350-4, PARA 1-5.e

DA PAM 750-8 PARA 2-2d(6)

B) Equipment Dispatch Form (DA Form 5987-E) / Risk Assessment 1. Is the DA Form 5987-E present, properly completed, with correct operators and signed by the commander or designated representative applicable? 2. Is the DA Form 5987-E dispatch dates in compliance with current MSC policy guidelines for length of dispatch?

3. Is there a properly filled out risk assessment, signed by commander?

DA PAM 750-8 PARA 2-8

DA PAM 750-8 FIG 2-7 AK 350-4 PARA 3-6

C) Equipment Maintenance and Inspection Worksheet (DA Form 5988-E) 1. Is there a DA Form 5988-E that list current PMCS, filled out correctly and list any deficiencies, if any?

DA PAM 750-8 PARA 2-8

D) Technical Manual 1. Is there an Operator level TM on hand (PMCS portion, at minimum, hard copy or digital)?

SAFETY EQUIPMENT CHECKS 3. VEHICLE SAFETY EQUIPMENT

A) Serviceable and charged fire suppression system for applicable vehicles?

B) Serviceable fire extinguisher(s) with safety seal?

C) First Aid Kit or CLS Bag is present?

D) 3 Highway Warning Triangles present?

E) At least one chock block on hand (specific size for vehicle)? F) Is there access to the vehicle's BII? G) Is the BII complete?

H) Does the vehicle have at least one reflective vest or PT belt? I) Does the vehicle have 2 Reflective Sheets (Delineator Plates) on the rear of vehicle? Comments:

DA PAM 750-1 PARA 6-4

AR 385-10 PARA 11-3a(4) App -10 Manual, AR 385-10 PARA 11-4j AR 385-10 PARA 1-4 g(6), TC 21-305 AR 385-10 PARA 1-4 g(6), TC 21-305 AR 385-10 PARA 11-5c(2) Applicable -10/-20 manual Applicable -10/-20 manual AK REG 350-4, PARA 3-2. (a, 16) AK REG 350-4, PARA 3-2. (a, 9)

GO / SERVICABLE / NO ISSUES X NO-GO / NOT SERVICABLE / NOT PRESENT / GO / PASSED, BUT HAD A FAULT

EIGHTH ARMY TACTICAL VEHICLE ROADSIDE INSPECTION CHECKLIST

UNIT:

ADMIN NO:

VEHICLE / EQUIPMENT CHECKS

4. AR 385-10 SAFETY CHECKS

A) Service lights and horn

1. Are all service lights / signals operational?

2. Is the horn operational? And annotated as a safety deadline, if inoperative?

DATE:

N/A

Go No/Go INITIALS

X

REFERENCES USED

AR 385-10 PARA 11-3 2(a) and applicable -10 manual

AR 385-10 PARA 11-3 2(a) and applicable -10 manual

B) Tires & wheels 1. Are all tires and wheels operational?

AR 385-10 PARA 11-3 2(e) and applicable -10 manual

C) Windshields & Mirrors 1. Is there any damage, cracks or blurriness on the windshield that would impair the driver's vision? 2. Is the windshield wiper / washer system operational? And annotated as a safety deadline, if inoperative? 3. Is the "Fish eye" mirrors located on appropriate vehicles (FMTV series and above)?

AR 385-10 PARA 11-3 2(a) and applicable -10 manual AR 385-10 PARA 11-3 2(b) and applicable -10 manual AK REG 350-4, PARA 3-2. (a, 5); AK 385-10 PARA 10-3, d.

D) Occupant Restraint systems / Vehicle Parking Brakes 1. Are seat belts present and serviceable? 2. Is the hand brake / parking brake operational?

AR 385-10 PARA 11-2 c(6) d(6) and applicable -10 manual AR 385-10 PARA 11-3 a(2) c and applicable -10 manual

E) Fluid leaks 1. Is there any Class III leaks?

AR 385-10 PARA 11-3 2(d) and applicable -10 manual

F) Any unsafe condition that endangers personnel and/or equipment 1. Unsafe transport of personnel (troop strap when transporting personnel)? 2. Unsecured load or vehicle loaded beyond capacity? 3. Exterior antennas extending more than 13 ft above ground are tied down and secured under clip, if applicable?

5. AK REG 350-4 Specific Requirements

A) CONVOYS ONLY-Additional Requirements (5 OR MORE VEHICLES) 1. Is a Convoy Commander's Briefing on hand IAW Appendix B. 2. Was a safety/convoy brief conducted? 3. Convoy Commander must be in the rank of E-7 or E-6 serving in an E-7 position. 4. Is the Convoy Commander Certification within one year and annotated on the 5984E or 8A Card? 5. The Convoy Commander is not a driver in the convoy. 6. Are vehicles with internal communications 100% functional (off post ONLY)? 7. Is there convoy signs for the lead and trail vehicles? 8. Is there a strip map to their destination in the vehicle (off post ONLY)? 9. Does the driver know the route? 10. Is the driver trained in roll-over procedures (at minimum, given during convoy brief)? 11. Other requirements as outlined in AK REG 350-4 Specify in comments below

AR 385-10 PARA 11-3 2(d) and applicable -10 manual AR 385-10 PARA 11-3 2(d) and applicable -10 manual AK REG 350-4, PARA 3-2

AK REG 350-4, Appendix B. AK REG 350-4, PARA 1-4h AK REG 350-4 PARA 1-5h AK REG 350-4, PARA 1-5h AK REG 350-4, PARA 1-4.g AK REG 350-4, PARA 1-5h AK REG 350-4, PARA 1-4h AK REG 350-4, PARA 1-4.g AK REG 350-4, PARA 1-4.g AK REG 350-4, PARA 1-4.g AK REG 350-4

RECORDER NAME: EVALUATOR NAME:

X /

DATE:

GO / SERVICEABLE / NO ISSUES NO-GO / NOT SERVICEABLE / NOT PRESENT PASSED, BUT HAD A FAULT

POLICY INFORMATION

IMPORTANT INFORMATION! Any No-Go annotated, will receive an overall UNSAT rating. The issue will be annotated in the comments section and will then be reported to higher.

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