THE INSPECTIONS GUIDE - United States Army

UNITED STATES ARMY INSPECTOR GENERAL SCHOOL

THE INSPECTIONS GUIDE

DEPARTMENT OF THE ARMY INSPECTOR GENERAL AGENCY TRAINING DIVISION

5500 21st STREET, SUITE 2305 FORT BELVOIR, VIRGINIA 22060-5935

March 2020

DEPARTMENT OF THE ARMY

OFFICE OF THE INSPECTOR GENERAL 1700 ARMY PENTAGON

WASHINGTON DC 20310-1700

SAIG-ZA

MEMORANDUM FOR ALL U.S. ARMY INSPECTORS GENERAL

SUBJECT: The Inspections Guide

1. The Inspections Guide represents U.S. Army Inspector General (IG) doctrine for the planning, execution, and completion of all Army IG inspections. This doctrine is authoritative and has the backing of Army IG policy in the form of Army Regulation 20-1 (Inspector General Activities and Procedures). All IGs will employ this doctrine within the policy framework set forth in Army Regulation 20-1. If a discrepancy exists between the guide and the regulation, the regulation will take precedence.

2. This doctrinal guide's Foreign Disclosure Determination/ Designation is FD-1, which means that this doctrine is releasable to members of partner nations and to the general public.

3. If you have questions or comments about this guide, or identify discrepancies or inconsistencies requiring attention, please contact Dr. Stephen M. Rusiecki, Dean of Academics and Deputy Commandant, U.S. Army Inspector General School, (703) 8053918 or DSN 655-3918.

Droit et Avant!

Lieutenant General, USA The Inspector General

The Inspections Guide

March 2020

The Inspections Guide

____________________________________

Table of Contents

Chapter 1 - Overview Section 1-1 - Introduction Section 1-2 - A Change in Inspection Approach Section 1-3 - Evolution of Modern Inspection Policy

Chapter 2 - Policy and Terminology Section 2-1 - Inspections Publications Section 2-2 - Marking IG Inspection Records Section 2-3 - Key Terms

Chapter 3 - Approaches to Inspections Section 3-1 - Inspection Approaches Section 3-2 - Basic Elements of an Inspection Section 3-3 - Root Cause Analysis Model Section 3-4 - The Inspection Selection Process

Chapter 4 - The Inspections Process Section 4-1 - The Inspections Process Section 4-2 - The Preparation Phase Section 4-3 - The Execution Phase Section 4-4 - The Completion Phase Section 4-5 - Applying the Inspections Process to All Inspections

Chapter 5 - Developing an Organizational Inspection Program (OIP) Section 5-1 - Developing an Organizational Inspection Program Section 5-2 - Sample Battalion Organizational Inspection Program

The Inspections Guide

March 2020

Section 5-3 - Sample Division Organizational Inspection Program

Section 5-4 - Responsibilities of the OIP Coordinator

Chapter 6 - Reserve Component Inspections

Section 6-1 - Reserve Component Inspection Considerations

Section 6-2 - Reserve Component Inspectors General

Chapter 7 - Inspections in TDA Organizations

Section 7-1 - Inspections in TDA Organizations

Chapter 8 - Inspector General Inspections

Section 8-1 - Inspector General Inspections

Section 8-2 - Compressed Inspector General Inspections

Section 8-3 - DAIG's Inspections Directorate

Appendix A ? Special-Interest Items

Appendix B ? Sample Inspector General Final Report

Appendix C ? Electronic Document Review Considerations

Appendix D ? Developing Inspection Checklists for General Inspections

Appendix E ? Temporary Assistant Inspectors General

Appendix F ? Examples of Findings Sections

Index

Pagination Key: This guide uses a pagination format that identifies the chapter, section and page in one single entry at the bottom (or footer) of each page. The format does not identify portions of the guide below the section level, so sub-sections are not included to avoid confusion. The following example and subsequent explanation serve as a key to the pagination format:

3 - 4 - 18

The number "3" indicates the chapter. The number "4" indicates the section within Chapter 3. The number "18" indicates the page within Chapter 3, Section 4.

Note: The only variation to this format occurs with the appendices, when a chapter number is replaced with the appropriate letter for the appendix (for example, A - 6).

The Inspections Guide

March 2020

The Inspections Guide

____________________________________

Summary of Change

This version of The Inspections Guide supersedes the August 2015 version. The major changes included in this version are as follows:

? Adds Section 2-2 - Marking IG Inspection Records.

? Adds the terms Sustainable Readiness Process and Model in accordance with Army Campaign Plan 2017 in Section 2-3.

? Adds a sample Operations Order (OPORD) format for notification memorandums in Section 4-2, Step 4: Plan in Detail.

? Re-formatted the recommended unit out-briefing format generated by an IPR from observations grouped together by the five information gathering domains to the inspection objectives and provides guidance on the out-briefing distribution in in Section 4-2, Step 5: Train-up and Section 4-3, Step 8: In-Process Review.

? Switched the order of the In-Process Review (IPR) sequence to begin with "objective" instead of "team-member" in Section 4-3, Step 8: In-Process Review.

? Adds adjective-quantification guidelines for findings statements in Section 4-3, Step 10: Analyze Results and Crosswalk.

? Clarifies in Section 4-4, Step 15: Handoff, the Higher Level IG Office actions when receiving a hand-off.

? Adds a paragraph in Section 4-4, Step 17: Schedule Follow-up, about entering an information or standard IGAR into IGARS to record man-hours expended for inspections.

? Replaces Appendix B, Sample Inspector General Final Report Outline, with an example Inspector General Final Report.

? Added Fort Von Steuben to all inspection example letterheads to show the 66th Infantry Division Commanding General dual-hatted as Senior Mission Commander, Fort Von Steuben with authority to inspect tenant units for those inspection topics.

? Added a designated unit for the Pre-Inspection Visit to example Notification Memorandum, Operations Order, and Detailed Inspection Plan.

? Makes minor grammatical, administrative, and other corrections throughout the guide.

The Inspections Guide

March 2020

Chapter 1

______________________________________

Overview

Section 1-1 - Introduction Section 1-2 - A Change in Inspection Approach Section 1-3 - Evolution of Modern Inspection Policy

The Inspections Guide

March 2020

Section 1-1

____________________________________

Introduction

1. Purpose: The purpose of this guide is to help inspectors at all levels within the Army prepare, conduct, and complete effective inspections. The U.S. Army Inspector General Agency's Inspector General School uses this guide to teach Inspections -- and the inspections process -- to prospective Inspectors General. However, inspectors not assigned to Inspector General duties may use this guide to conduct inspections throughout the Army. This version of The Inspections Guide replaces the September 2013 version.

2. Army Regulation 1-201 (Army Inspection Policy): This guide supports and reinforces Army inspection policy as found in the current version of this regulation.

3. Proponent: The Department of the Army Inspector General Training Division (SAIG-TR) is the proponent for this guide. If you have suggestions for improving or refining this guide, please send them to The Inspector General School (ATTN: SAIGTR), 5500 21st Street, Suite 2305, Fort Belvoir, Virginia 22060-5935. You may also call the U.S. Army Inspector General Agency's Inspector General School at (703) 805-3900 or DSN 655-3900.

4. Updates: The U.S. Army Inspector General Agency's Inspector General School will update this guide periodically or as necessary. The school will send update notices to all Army Command (ACOM), Army Service Component Command (ASCC), and DirectReporting Unit (DRU) IG offices for further dissemination to all Army IG offices. Refer to the date in the upper right hand corner of each page of the guide to determine if you have the most current version.

5. Format: The first three chapters of this guide (Chapters 1 through 3) explore the evolution of modern Army inspection policy, key terms and policies, and the basic approach to all inspections. Chapter 4 explains in detail the IG Inspections Process and discusses how this process can apply to all inspections throughout the Army. Chapter 5 discusses how a battalion and a division can develop an Organizational Inspection Program. Chapters 6 and 7 offer some considerations for conducting inspections in the Reserve Components and in TDA organizations. Chapter 8 addresses Inspector General Inspections and guidance on how to conduct Compressed Inspector General Inspections and describes the unique missions of DAIG's compliance-inspections and oversight divisions. Appendices A and B cover Special-Interest Items (SIIs) and provide a format and sample of a final inspection report. Appendix C discusses electronic document review considerations, Appendix D addresses the development of checklists for General Inspections, and Appendix E explains how to select and train temporary assistant Inspectors General.

6. Format for Sample Memorandums: This guide contains numerous sample memorandums that generally adhere to the format requirements outlined in Army Regulation 25-50, Preparing and Managing Correspondence. However, in an effort to save space and paper, some of the required font sizes and spacing have been compressed. Refer to Army Regulation 25-50 for the precise format specifications.

1 - 1 - 1

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download