FAYETTEVILLE TECHNICAL COMMUNITY COLLEGE
FAYETTEVILLE TECHNICAL COMMUNITY COLLEGEMINUTES OF THE BOARD OF TRUSTEESOctober 19, 2020Held at the Tony Rand Student Center Board Room at 10:00 a.m.Members PresentDr. Linwood Powell, Dr. Dallas M. Freeman, Mr. Charles Harrell, Mr. William Hedgepeth, Mrs. Delores P. Ingram, Mr. Charles E. Koonce, Mr. Chandan Y. Shankar, Mr. Lockett Tally, and Mr. William Wellons Jr.ZoomMr. Ronald C. Crosby, Jr., Mrs. Suzannah Tucker, and Mr. David R. Williford. Members AbsentMr. Jesse WattsFTCC Personnel PresentPresident J. Larry Keen, Board Attorney and Vice President for Legal Services and Risk Management David Sullivan, Senior Vice President for Academic and Student Services Mark Sorrells, Senior Vice President for Business and Finance Robin Deaver, Vice President for Administrative Services Joe Levister, Vice President for Human Resources and Institutional Effectiveness Carl Mitchell, Executive Director of Marketing and Public Relations Catherine Pritchard, Executive Director for the Foundation Sandy Ammons, Executive Assistant to the President Kay Williams, and Audio Visual Technician Joe Frydl. Call to OrderDr. Linwood Powell, Board ChairEthics Awareness and Conflict of Interest StatementDr. PowellDr. Powell read the Ethics Awareness and Conflict of Interest Reminder. No Conflict of Interest was identified.Approval of Minutes of September 21, 2020 MeetingDr. PowellMr. Harrell moved to approve the September 21, 2020 minutes. The motion was seconded by Mr. Shankar. A roll call vote was taken and the motion was unanimously approved by the mittee Reports:Building and Grounds Committee Mr. William S. Wellons Jr., ChairMr. Levister reported.Update on the Fire and Rescue Training Center (Information Only)HH Architecture is the project designer.Barnhill Contracting Company is the Construction Manager – at- Risk for this project.Construction drawings will be reviewed October 19 - December 18.Construction is projected to start April 2021.Projected occupancy of facility June 2022.Total project cost is $20,349,180.Update on the Purchase of the Mercedes Property (Information Only)Closing was held October 15, 2020.We acquired 12.3 acres of property and 46,113 square feet of building space.(2031)Appraised Value $3,545,000.Purchase Price $2,500,000.Closing Cost and Purchase price $2,510,000.At the September 21, 2020 the Board approved the property seller the option to lease the Porsche building for 18 months starting January 2021 at a lease amount of $6,500 per month. The seller waived $3,000 of FTCC rent (one half month rent) on Ski’s Property to install an antenna at the Porsche building. Approval of the Designer for the Nursing Renovation The Childcare Center will be renovated for nursing classrooms and simulation labs. Projected cost $1,211,200.Thirteen (13) designer proposals were received September 30, 2020 for evaluation.Recommend Boomerang Design (Raleigh, N.C.) as the designer for the Nursing Renovation. Mr. Tally moved to approve the Designer for the Nursing Renovation. The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of the Designer for the Health Technology Mechanical Renovation Health Technology Center air handler units need replacement along with an upgrade to Siemens Controls.Projected Cost $2,100,000.Twenty-one (21) designer proposals were received September 30, 2020 for evaluation. Recommend Dewberry Engineers, Inc. (Raleigh, N.C.) be approved as the designer for the Health Technology Mechanical Renovation. Mr. Harrell moved to approve the Designer for the Health Technology Mechanical Renovation. The motion was seconded by Mr. Hedgepeth. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of the Designer for the Culinary Renovation The Horace Sisk Culinary Arts Kitchen needs upgrades for electrical, gas, and plumbing in a 15,786 sq. ft space. This project is estimated to cost $600,000.Eight (8) proposals were received for designers for this project on September 30, 2020. Recommend Davis Kane Architects (Raleigh, N.C.) be approved as the designer for the Culinary Renovation. Mr. Harrell moved to approve the Designer for the Culinary Renovation. The motion was seconded by Mr. Hedgepeth. A roll call vote was taken and the motion was unanimously approved by the Board.Update on the Lafayette Hall Biology Lab Renovation (Information Only)This lab is in need of renovations.This lab renovation is projected to cost $450,000.Proposals are due October 26, 2020.A designer will be recommended for Board approval at the November 16, 2020 meeting.(2030)Finance Committee Mr. David R. Williford, ChairMrs. Deaver reported.Acceptance of Fayetteville Technical Community College Financial Statements for the Year Ended June 30, 2020 (Unaudited)The unaudited annual financial statements are required by the General Statutes and are subject to review by the state auditors. A copy of the unaudited financial statements for fiscal year ended June 30, 2020 was provided to each board member.Mr. Hedgepeth moved to accept Fayetteville Technical Community College Financial Statements for the Year Ended June 30, 2020 (Unaudited). The motion was seconded by Mr. Harrell. A roll call vote was taken and the motion was unanimously approved by the Board.Approval of Write-off Uncollectible AccountsThe following accounts have been referred to the appropriate collection agencies and were returned as uncollectible. It is recommended that these documents be written off as bad debts.Type of AccountNumber of AccountsAmountFTCC Unrestricted Loans Returned Checks2$ 564.00Financial Aid Debt193$85,884.66Total195 $86,448.66 Mr. Harrell moved to approve write-off of Uncollectible Accounts in the amount of $86,448.66. The motion was seconded by Mr. Hedgepeth. A roll call vote was taken and the motion was unanimously approved by the Board.Salary Increase and Performance Bonuses, Fiscal Year Ended June 30, 2021 (Information Only)The College’s performance allocation (portion of state funding based on College’s performance on six performance measures) for fiscal year ending 2021 is $514,153. The entire allocation is eligible for use as a one-time, performance-based bonus.The College cannot give an across-the-board performance bonus. Justification for this bonus must be tied to employee performance.Historically, performance bonuses have been given to the College’s highest performers.The President can award a performance bonus up to 5%.Executive Council is working with their individual leadership teams to recommend employees.Once eligible employees are determined, award amounts will be finalized.Recommendations will be made to Dr. Keen for consideration of final approval.Performance bonuses will be paid in November. Dr. Powell moved that pursuant to G.S. 143-318.11(a)(6) the Finance Committee go into closed session to discuss a personnel matter. The motion was seconded by Dr. Freeman. A roll call vote was taken and the motion was unanimously approved by the Board. Closed Session(2029)Open SessionApproval of President’s Salary Increase and Performance Bonus, in Light of President’s Performance (Closed Session)Mr. Harrell moved to approve a 3% percent cost of living increase and a 5% performance bonus. The motion was seconded by Mr. Hedgepeth. A roll call vote was taken and the motion was unanimously approved by the Board.Human Resources Committee Mr. Ronald C. Crosby, Jr., ChairMr. Mitchell reported.Biannual Employee Vacancy Report (Information Only)On August 1, 2018, the Board of Trustees revised the Administrative Procedures Manual requesting a biannual faculty and staff turnover report.The Board of Trustees specified “The College shall actively seek to fill leadership and other supervisory positions in a timely manner with individuals of high competence. The College shall monitor faculty and staff turnover by providing a biannual employee vacancy report as information to the Board of Trustees during the October and April Board meetings.”The College’s October 2020 Employee Vacancy Report is provided covering the period April 1 to September 30, 2020. The next report will be provided in April 2021.Planning Committee Mr. Ronald C. Crosby, Jr., ChairMr. Mitchell reported.Annual Board of Trustees Self-Assessment Survey (Information Only)In October 2017, the Board of Trustees approved the questions contained in the annual self-assessment survey (Copy of blank survey is provided as information).This annual self-assessment is designed as a self-reflective evaluation of the Board as a whole and is not designed as an evaluation of any individual Board pletion of this annual survey documents ongoing compliance with SACSCOC Standard 4.2.g, that reads: The governing Board defines and regularly evaluates its responsibilities and expectations.For the past couple of years, the Board has requested the self-assessment be emailed to all Board members via SurveyMonkey? software. If it so pleases the Board of Trustees, the College can release the survey tomorrow (October 20) with a closing date for completion set for October 28, 2020. This will allow ample time for tabulation of the survey results.The College will provide the survey results to the Board of Trustees at the November 16, 2020 Board of Trustees meeting.(2028)Program Committee Mr. Charles E. Koonce, ChairDr. Sorrells reported.Approval to Conduct an Impact Assessment for the Associate Degree A40320 – Mechanical Engineering Technology to Begin Fall 2022Curriculum DescriptionMechanical Engineering Technology: A course of study that prepares the students to use basic engineering principles and technical skills to design, develop, test, and troubleshoot projects involving mechanical systems. Includes instruction in principles of mechanics, applications to specific engineering systems, design testing procedures, prototype and operational testing and inspection procedures, manufacturing system-testing procedures, test equipment operation and maintenance, computer applications, critical thinking, planning and problem solving, and oral and written communications. Graduates of the curriculum will find employment opportunities in the manufacturing or service sectors of engineering technology. Engineering technicians may obtain professional certification by application to organizations such as ASQC, SME, and NICET.Program NeedThere is strong interest by the student body in enrolling in a Mechanical Engineering Technology program.A recent survey of FTCC students in the Associate in Science and Associate in General Education programs had only a 5% return rate, however, among those who responded (n=50), the interest was high in a Mechanical Engineering Technology program. Of the respondents, 71% indicated they would be somewhat likely or extremely likely to enroll in a Mechanical Engineering Technology program, and 86% indicated they were moderately likely or extremely likely to recommend a Mechanical Engineering Technology program to a friend or family member. Respondents also felt confident in their ability to find a good job if they had an Associate Degree in Mechanical Engineering Technology, with 81% indicating they would be somewhat or extremely confident.Associate Degree in Mechanical Engineering Technology InformationThe program would start Fall 2022.Courses will be offered online, hybrid, and face-to-face.FTCC currently offers four of six courses required in the Technical Core and all the General Education requirements for this program.FTCC also has highly qualified faculty in place who can teach the courses for this program.Resources RequiredSupervision of this program would fall under the current Department Chair for Electronics Engineering Technology and the Associate in Engineering.Initially, instruction could be handled by existing faculty, however as courses are added in the second year, an additional instructor position would be needed.Equipment and space for the equipment will be needed for hands-on experience in Mechanical & Manufacturing Systems and Hydraulics & Pneumatics.Additional licenses of CAD and SolidWorks software will be needed.(2027)Additional InformationAn occupational overview prepared by Emsi of Mechanical Engineering Technicians showed that Cumberland County is not a hotspot for this kind of job with current demand below the national average for an area the size of Cumberland County. However, the state of North Carolina is on par with the national average regarding number of jobs anticipated and job posting activity. The median salary for Mechanical Engineering Technicians in North Carolina is $53,192, which is slightly below the national median salary of $55,864.While local demand for new Mechanical Engineering Technicians lags comparable locations (Emsi data), overall jobs are expected to grow 13.4% in North Carolina and 7.7% nationally by 2028. Another factor for consideration is the growing interest by companies to invest in incumbent worker training to upskill current employees. These upskill strategies promote loyalty, retention, and present opportunities for upward mobility among the workforce which helps ensure employees have the skills employers need. For employers, it is often easier to invest in upskilling current workers to fill higher skilled positions then backfill entry-level positions than recruit, hire, and train for positions higher up the value chain.Mr. Koonce moved to approve conducting an Impact Assessment for the Associate Degree A40320 – Mechanical Engineering Technology to begin Fall 2022. The motion was seconded by Dr. Freeman. A roll call vote was taken and the motion was unanimously approved by the Board.Acceptance of FTCC’s Continuing Education Accountability Plan Term Report for May 16, 2020 through August 14, 2020During the summer semester, FTCC offered a total of 717 classes through Corporate & Continuing Education (CCE). The breakdown is as follows: 416 Occupational Extension; 179 Self-Supporting: 111 Career & College Readiness; 5 Customized Training; and 6 Human Resources Development Courses.FTCC’s Accountability and Credibility Policy and Guidelines states – at least 25% of on-campus and 50% of off-campus classes are to be visited for verification. The number of classes requiring verification under the Continuing Education Accountability and Credibility Guidelines for the term was 273 (189 on-campus & 84 off-campus). CCE staff visited a total of 273 continuing education classes, which meets the required target for verification visits. All were found to be in-compliance. Verification criteria used during the compliance visits included: instructor presence; proper course titles; accurate headcount of students registered and present; attendance sheets were checked; and location and time as well as start/end dates for classes were confirmed.Mr. Koonce moved to accept FTCC’s Continuing Education Accountability Plan Term Report for May 16, 2020 through August 14, 2020. The motion was seconded by Mrs. Ingram. A roll call vote was taken and the motion was unanimously approved by the Board.(2026)Summer 2020 Grade Distribution Report (Information Only)DIVISION PassFailIWArts & Humanities Programs 87%6%0%7%ACA Courses 86%3%1%10%Business Programs86%5%2%7%Engineering & Applied Technology Programs92%2%0%6%Health Programs 97%0%0%3%Information Technology Programs84%5%0%11%Nursing Programs97%0%0%3%Math & Science Programs72%7%5%16%Public Service Programs89%5%0%6%Developmental English72%12%1%15%Developmental Math62%21%0%17%Total84%6%0%10%Briefing on SACSCOC Reaccreditation Visit (Information Only)FTCC hosted its decennial on-site visit with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) virtually October 5-8. During the visit, the committee reviewed our response to 11 standards identified in our Focused Report, which was submitted to SACSCOC in August, interviewed faculty concerning our assessment practices (Core Standard 8), and heard presentations or interviewed committee members from several key committees (General Education Assessment Committee, Curriculum Review, and Quality Enhancement Plan), and interviewed students, and success coaches to learn about our Quality Enhancement Plan. In addition, the SCACSCOC team spoke with three board members. Overall the review went very well. There were only two recommendations identified by the SCASCOC review team concerning our report. Neither of the considerations identified by the review team concerned core standards related to Department of Education accreditation requirements. We now have five months to respond and feel confident both are relatively minor issues that can be appropriately addressed without challenges. Additional comments provided by the Committee Chair were very complimentary of the team and our work including: (2025)FTCC is doing outstanding work. The committee was very pleased and impressed. The College has an exceptional team that was excellent to work with during the review process.The acronym of the QEP CARES characterizes the attitude of everyone encountered. All were excited to be here and passionate about serving students. Success Story: Christopher Sense (Information Only)Christopher graduated from high school in 2009, then enlisted as a medic in the Illinois National Guard in 2011 before being accepted into the United States Military Academy (USMA). He graduated from USMA in 2016 with a Bachelor of Science Degree in Management, and was commissioned as a second lieutenant in the United States Army Military Police Corps.? Christopher enjoyed his time in the Army, but always had an interest in following in his mother’s footsteps by pursuing a career in law enforcement.? He took the first step in realizing that dream when he enrolled in the BLET program at Fayetteville Technical Community College, then graduating in December of 2019.? Since then, Christopher has continued to serve in the United States Army, achieving the rank of captain, and worked part-time for the Angier Police Department (APD).? In February of 2021, he will transition to the United States Army Reserve so he can work full-time for APD.? Christopher is enthusiastic about the opportunities he has had so far to serve his community and work with other amazing police officers in Angier.? He also expressed great appreciation for the remarkable BLET staff at FTCC who helped him to accomplish his dream.EdNC Video – Carolina Cyber Security Network (Information Only)Video PresentationSpecial Trustees’ Business/CommentsDr. Linwood Powell, Board ChairDr. Powell, Mr. Wellons and Mrs. Ingram met with the Chair of SACSCOC on October 6, 2020.SGA Report Dr. Linwood Powell, Board ChairDr. Powell reported.The SGA postponed the first few events for this month due to the SACSCOC accreditation. October is Breast Cancer Awareness and Domestic Violence Month.The N4CSGA Fall Conference will be held virtually October 23-24.President’s Report Dr. J. Larry Keen, PresidentNext Board Meeting – Monday, October 19, 2020See Written ReportAdjournmentDr. Powell adjourned the meeting.________________________________Dr. Linwood Powell, Chair_________________________________Mrs. Delores P. Ingram, Secretary(2024) ................
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