Department of the Army Pamphlet 25–40

Headquarters Department of the Army Washington, DC 14 June 2021

*Department of the Army Pamphlet 25?40

Information Management: Publishing

Army Publishing Program Procedures

History. This publication is an administrative revision. The portions affected by this administrative revision are listed in the summary of change.

Applicability. This pamphlet applies to the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve, unless otherwise stated. It is also applicable to our foreign military sales customers, to other military Services and Department of Defense agencies, Department of Defense contractors, and any other organizations authorized to use Armypublished material. This pamphlet applies during partial and full mobilization.

Proponent and exception authority. The proponent of this pamphlet is the Chief Information Officer. The proponent has the authority to approve exceptions or waivers to this pamphlet that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or its direct reporting unit or field operating agency in the grade of colonel or the civilian equivalent. Activities may request a waiver to this pamphlet by providing justification that includes a full analysis of the expected benefits and must include formal review by the activity's senior legal officer. All waiver requests will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the policy proponent. Refer to AR 25?30 for specific requirements.

Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to usarmy.pentagon.hqda-apd.mbx.customer-service@army.mil.

Distribution. This pamphlet is available in electronic media only and is intended for the Regular Army, the Army National Guard/Army National Guard of the United States, and the U.S. Army Reserve.

*This pamphlet supersedes DA Pam 25?40, dated 13 June 2018.

DA PAM 25?40 ? 14 June 2021

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SUMMARY of CHANGE

DA PAM 25?40 Army Publishing Program Procedures

This administrative revision, dated 19 October 2023--

? Updates "Fort Bragg" to "Fort Liberty" (para 3?11c).

? Updates "Fort Lee" to "Fort Gregg-Adams" (para 9?5g).

? Changes the eligibility period and submission timeframe for the Secretary of the Army Awards for Improving Publications and Publishing Processes Program (paras 10?1b and 10?3a).

This administrative revision, dated 21 June 2023--

? Transfers proponency from the Administrative Assistant to the Secretary of the Army to the Chief Information Officer.

? Updates language from "DoD guidance" to "DoD issuance" (para 2?8).

? Updates "U.S. Army Headquarters Services" and office codes to "U.S. Army Enterprise Services Agency" (para 4?1b(1)(g) and throughout).

? Updates language from "Task Management Tool" to "Enterprise Task Management Software Solution" (para 4?2a(5)(a) and throughout).

? Updates Army Publishing Directorate website information (paras 4?12a and 4?34c(1)(a)).

? Updates references (app A).

? Updates Army Publishing Directorate email addresses and removes postal mailing addresses (throughout).

? Updates website links (throughout).

This administrative revision, dated 24 March 2022--

? Updates the name of the Logistics Data Analysis Center to the U.S. Army Materiel Command Logistics Data Analysis Center (throughout).

? Updates the website for the U.S. Army Materiel Command Logistics Data Analysis Center (throughout).

This administrative revision, dated 26 October 2021--

? Updates the classification title for series 31 from "Special Operating Forces" to "Special Forces" (table 8?4).

This administrative revision, dated 16 September 2021--

? Updates the series title to Information Management: Publishing (cover). ? Adds series subnumber 25?38, Information Management: Printing and Distribution (table 8?2). ? Updates the title of series subnumbers 25?30 through 25?49 (excluding 25?38) to Information

Management: Publishing (table 8?2). This major revision, dated 14 June 2021--

? Incorporates procedural information previously included in AR 25?30 (throughout). ? Provides procedures for the use of DA Form 7874 (Armywide Staffing Comment Resolution

Matrix) (throughout). ? Updates procedures for style and format of Department of the Army publications (chaps 3 and 4). ? Removes procedures for printing, distribution, and establishing and maintaining publications

accounts (formerly chaps 9, 10, and 11). ? Moves the following previously prescribed forms to DA Pam 25?38:

? DA Form 12 (Request for Establishment of a Publications Account). ? DA Form 12?99 (Initial Distribution Requirements for Publications). ? DA Form 17 (Requisition for Publications and Blank Forms). ? DA Form 17?1 (Requisition for Publications and Blank Forms (Continuation Sheet)). ? DA Form 410 (Receipt for Accountable Form). ? DA Form 479 (Publication and Blank Forms Stock Record Card (Vertical File)). ? DA Form 479?1 (Publication and Blank Forms Stock Record Card (Visible File)). ? DA Form 4569?1 (Security Assistance Publication Requisition Code Sheet). ? DA Form 4570 (Register of Printing/Duplicating Requisitions). ? DA Form 4570?1 (Commercial Printing Record). ? DA Form 4790 (Certification for Distribution of Publication(s) in Support of Government

Contract). ? DA Form 5394?1 (Printing Facilities Productivity Report). ? DD Form 282 (DoD Printing Requisition/Order). ? GPO Form 2511 (Print Order). ? GPO Form 3868 (Notification of Intent to Publish). ? GPO Form 4044 (Simplified Purchase Agreement (SPA) Work Order).

? JCP Form 1 (Printing Plant Report). ? JCP Form 6 (Annual Inventory of Stored Equipment).

Contents (Listed by chapter and page number)

Summary of Change

Chapter 1 Publishing Appointments and Actions, page 1

Chapter 2 Developing Publications, page 11

Chapter 3 Style and Format for All Department of the Army-Authenticated Publications, page 15

Chapter 4 Department of the Army-Authenticated Administrative Publications, page 27

Chapter 5 Doctrinal and Training Publications, page 53

Chapter 6 Technical and Equipment Publications, page 61

Chapter 7 Other Publications and Electronic Messages, page 75

Chapter 8 Numbering and Indexing Publications, page 79

Chapter 9 Army Forms Management, page 107

Chapter 10 Secretary of the Army Awards for Improving Publications and Publishing Processes Pro-

gram, page 120

Appendixes

A. References, page 122

B. Periodicals and Nonrecurring Publications, page 125

C. CD?ROM/DVD Products, page 128

Table List

Table 3?1: Examples of citations of legal publications, page 24 Table 4?1: Required staffing for Department of the Army administrative publications, page 31 Table 4?2: Official websites for Department of the Army publications and forms, page 34 Table 4?3: Department of the Army administrative publishing action criteria, page 37 Table 4?4: Department of the Army administrative publication requirements, page 39 Table 4?5: Title page requirements, page 41 Table 4?6: Title page components, page 44 Table 4?7: Specific parts of the body of a Department of the Army administrative publication, page 47 Table 8?1: Publication number extensions, page 79 Table 8?2: Series numbers and titles for administrative publications, page 82 Table 8?3: Functional categories, page 94 Table 8?4: Series number and subject matter classification, page 97

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