Historical Activities Army Museums, Historical Artifacts ...

Army Regulation 870?20

Historical Activities

Army Museums, Historical Artifacts, and Art

Headquarters Department of the Army Washington, DC 11 January 1999

UNCLASSIFIED

SUMMARY of CHANGE

AR 870?20 Army Museums, Historical Artifacts, and Art

This revision--

o Completely revises AR 870-20.

o Incorporates AR 870-15, Army Art Collection.

o Realigns accountability policy with chapter 2, AR 710-2, Inventory Management Supply Policy below the Wholesale Level.

o Adds policy for demilitarization requirements for items on static display to Federal and non-Federal entities.

o Defines the process for section 2572, title 10, United States Code transactions; loans and gifts to non-Federal entities; and exchanges (2572 (b)), known as the Army Exchange Program.

o Defines the duties and responsibilities of the Army Chief Curator.

o Identifies statutory responsibility and authority.

o Establishes new terms including certified museum, museum activity, and historical collection.

o Establishes new controls on historical artifacts loaned to Army museums.

o Establishes the Army Museum Information System as the central historical artifact accounting program for the Army.

o Establishes a Central Control Number for each artifact in the Army Historical Collection.

o Updates preservation and conservation standards for historical artifacts.

o Changes the requirements for photographing historical artifacts.

o Establishes procedures for handling hazardous and radioactive materials found in historical artifacts and equipment.

o Changes the requirements for fire suppression systems in museum buildings.

o Defines the mission and management of the U.S. Army Historical Clearinghouse.

o Establishes responsibility for the storage of Army flags, colors, guidons, and associated material.

o Establishes requirements for systematic collection of historically significant materiel during combat and contingency operations.

o Includes the Center of Military History policy: Code of Ethics for Employees at Army Museums.

o Includes turn-in procedures for organizational historical property from inactivating units.

o Includes the Minimum Requirements Listing when developing a Command Supply Discipline Program evaluation.

o Changes the Center of Military History, Museum Division, address from Commander, U.S. Army Center of Military History, ATTN: DAMH-MD, 1099 14th Street NW, Washington, DC 20005-3402 to Commander, U.S. Army Center of Military History, ATTN: DAMH-MD, Building 35, 103 3d Avenue, Fort McNair, Washington, DC 20319-5058 effective 1 August 1998.

Headquarters Department of the Army Washington, DC 11 January 1999

*Army Regulation 870?20

Effective 11 February 1999

Historical Activities

Army Museums, Historical Artifacts, and Art

History. This regulation on Army museums, historical artifacts, and art has been completely revised. It includes several significant changes to the procedures involved in maintaining accountability of historically significant property, as well as its care and preservation. These changes will improve artifact accountability and the quality of individual museums throughout the Army Museum System.

Summary. This regulation prescribes Department of the Army policy governing the

collection, preservation, storage, accountability, demilitarization, and valuation of historical artifacts and Army art. It also covers the administration of Army museums within the Army Museum System.

Applicability. This regulation applies to all elements of the Active Army, the U.S. Army Reserve (USAR), and the Army National Guard of the United States (ARNGUS), including civil works functions in the Corps of Engineers, and the U.S. Army Reserve Officer Training Corps, and the National Defense Cadet Corps.

Proponent and exception authority. The proponent of this regulation is the Director of the Army Staff (DAS). The DAS has the authority to approve exceptions to this regulation that are consistent with controlling law and regulation. The DAS may delegate this authority in writing to a division chief within the proponent agency in the grade of colonel or the civilian equivalent.

Army management control process. This regulation contains management control provisions and identifies key management controls that must be evaluated.

Supplementation. Supplementation of this regulation and establishment of forms other

than DA forms are prohibited without prior approval from the Director of the Army Staff. Establishment of local forms is prohibited without prior approval from the Commander, U.S. Army Center of Military History, ATTN: DAMH-MD, 103 Third Avenue, Fort McNair, Washington, DC 20319?5058, unless otherwise specified in this regulation.

Suggested Improvements. Users are invited to send comments and suggested improvements regarding this regulation on DA Form 2028 (Recommended Changes to Publications and Blank Forms) through the chain of command to the Commander, U.S. Army Center of Military History, ATTN: DAMHMD, 103 Third Avenue, Fort McNair, Washington, DC 20319?5058.

Distribution. Distribution of this publication is made in accordance with the initial distribution number (IDN) 092542, intended for command level C for the Active Army, the Army National Guard of the United States, and the U.S. Army Reserve.

Contents (Listed by paragraph and page number)

Chapter 1 General Information, page 1 Purpose ? 1?1, page 1 References ? 1?2, page 1 Explanation of abbreviations and terms ? 1?3, page 1 Responsibilities ? 1?4, page 1 Statutory authority ? 1?5, page 2 Request for clarification or deviation ? 1?6, page 2 Waivers ? 1?7, page 2 Command Supply Discipline Program ? 1?8, page 2 Inspections ? 1?9, page 3 Inventories ? 1?10, page 3 Accountability for historical artifacts ? 1?11, page 3 Filing ? 1?12, page 3 Implementation ? 1?13, page 3 Performance standards ? 1?14, page 3 Safety Program ? 1?15, page 4 Hazardous Materials Management Program ? 1?16, page 4

Chapter 2 Accountability of Historical Artifacts, page 5

Section I Basic Principles, page 5 Scope ? 2?1, page 5 Accounting requirements ? 2?2, page 5 Accountability of organizational historical artifacts ? 2?3, page 5

Section II Registration and Cataloging, page 6 Receiving Historical artifacts and associated items ? 2?4, page 6 Acquisition of historical artifacts ? 2?5, page 6 Incoming loans ? 2?6, page 7 Automated accountability -- The Army Museum Information

System ? 2?7, page 7 Manual accountability ? 2?8, page 7 Additional documentation ? 2?9, page 8 Temporary transfers and outgoing loans ? 2?10, page 8 Donations ? 2?11, page 9 Storage of historical artifacts and associated items ? 2?12, page 9 Special inventory and security requirements for weapons and

sensitive items ? 2?13, page 9 Inventories and adjustments ? 2?14, page 9

*This revision supersedes AR 870-20, dated 9 January 1987; and AR 870-15, dated 4 March 1987.

AR 870?20 ? 11 January 1999

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UNCLASSIFIED

Contents--Continued

Asset reporting ? 2?15, page 10 Excess property and disposition of historical artifacts ? 2?16,

page 10 Disposition of organizational historical artifacts, flags, colors, and

associated items ? 2?17, page 10 Shipping of historical artifacts ? 2?18, page 11 Ordering/Contracting Officer ? 2?19, page 11

Chapter 3 Museums, Museum Activities, and Historical Collections,

page 13 General ? 3?1, page 13 Objective ? 3?2, page 13 Museum activity ? 3?3, page 13 Historical collection ? 3?4, page 13 Establishment of museums ? 3?5, page 13 Administration ? 3?6, page 13 Museum support articles ? 3?7, page 14 Staffing ? 3?8, page 14 Required support of museums ? 3?9, page 15 Funding for Army museums ? 3?10, page 15 Private organizations ? 3?11, page 16 Volunteer programs ? 3?12, page 16 Gift shops ? 3?13, page 16 Mission, scope, and story line ? 3?14, page 16 Exhibits ? 3?15, page 17 Security and public safety ? 3?16, page 17 Reference materials ? 3?17, page 18 Preservation and conservation ? 3?18, page 18 Programs ? 3?19, page 19 Certification ? 3?20, page 19 Closing of a museum or museum activity ? 3?21, page 20

Chapter 4 Center of Military History, page 20

Section I Museum Division Range of Duties, page 20 Army art central collection ? 4?1, page 20 The Army Artist Program ? 4?2, page 21 U.S. Army Historical Clearinghouse ? 4?3, page 21 War and military operations other than war (MOOTW) ? 4?4,

page 21

Section II The Army Exchange Program, page 22 General ? 4?5, page 22

Appendixes

A. References, page 28

B. Selected Bibliography on Museum Operations, page 29

C. Museum Certification Checklist, page 31

D. Classification System for Registering Artifacts, page 36

E. Nomenclature, page 38

F. Museum Standards of Conduct and Professionalism Guidelines, page 39

G. Organizational Historical Property Turn-In from Inactivated and Redesignated Units, page 40

H. Command Supply Discipline Program, page 42

I. Management Control Evaluation Checklist, page 42

Glossary

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AR 870?20 ? 11 January 1999

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