Article Two - Purposes of the League



COPIAGUE YOUTH LEAGUES, INC. (A NOT FOR PROFIT CORPORATION) Table of Contents1. Article One--Organization12. Article Two--Purposes23. Article Three--Membership in the League34. Article Four--Management & Operation45. Article Five--Board of Directors56. Article Six--Officers & Commissioners97. Article Seven--Elections168. Article Eight--Committees & Individual Appointments189. Article Nine--Salaries1910. Article Ten--Fiscal Year2011. Article Eleven--League Meetings2112. Article Twelve--Voting2313. Article Thirteen--Parliamentary Authority2414. Article Fourteen--By-Laws & Amendments2515. Article Fifteen-Dissolution of Organization26Article One – OrganizationThe name of this organization shall be The Copiague Youth Leagues, Incorporated, hereafter referred to in these By-laws as the League.The Organization may, at its discretion, change its name. Two- thirds vote of the membership body, present at a special meeting called for this purpose, is required to change the name.Article Two - Purposes of the LeagueThe League provides programs to stimulate and train youth in the popular American Sports; to encourage and support a program of physical fitness among our youth through various sports programs, to teach them teamwork, patriotism, courage, self-reliance, to inculcate in them the ability to do things for themselves and others, and to encourage them to participate in some form of athletics or physical recreation.The League provides programs to instill in youth the ideals of good sportsmanship, honesty, loyalty, courage, and reverence. The goal of these programs is for our youth to become healthier, happier, and more responsible citizens.The League operates youth programs, either independently or with other organizations, under charter, franchise, or by mutual agreement, in accordance with these By-Laws.Article Three - Membership in the LeagueAny individual who is eighteen(18) years of age or older, who participates or is the parent or legal guardian of one who participates, or who is a volunteer - currently or in the past three(3)years from the date of a given question - serving the League and its programs shall be considered a member of the League.Any other person may, at the discretion of the Board of Directors, be granted an Honorary Membership. Such a membership has no voting or office holding powers. Bestowal of such privilege requires two-thirds vote of the Board of Directors present at the meeting of the board.Membership shall not be limited to a resident, or residents, of Copiague.If there is any question as to the membership eligibility of an individual, it shall be determined by a two-thirds vote of the Board of Directors then present at a meeting for that purpose.All members of the League must abide by these By-Laws and all policies, procedures, rules and regulations of this organization.Article Four - Management and OperationThe management and operation of the League - including all policies, procedures, rules, and regulations - shall be at the direction of the Board of Directors.The Board of Directors shall act in the name of the League only when it shall be convened.In the absence of a meeting of the Board of Directors, the Executive Officers shall make any decisions necessary for the immediate and proper management and operation of the League. These actions are subject to the review and approval of the Board of Directors at their next meeting.At any general meeting the Board of Directors shall provide time to hear comments from any member of the League. The Board of Directors will review such comments and, if necessary, issue a response at its next scheduled general meeting. If the comments are deemed sensitive or complicated, the Board of Directors may request that said comments be submitted in writing. The member(s) may enlist the aid of the Secretary or another officer to meet this requirement.Article Five - Board of DirectorsThe Board of Directors shall consist of the Executive Officers of the League, namely the President,1ST Vice President,2ND Vice President, Secretary, Treasurer; in addition one Commissioner for each of the approved programs of the League, the immediate Past President, and any individuals who so qualify to be Trustees of the League. Upon approval of any additional programs authorized by the Board of Directors an Acting Commissioner will be appointed by the Board until the next annual election. The appointed Acting Commissioner will take a seat on the Board of Directors as a voting member.There shall be no less than four members on the Board of Directors.At least one of the members of the Board of Directors shall be a resident of the State of New York and a citizen of the United States.There shall be no Honorary Members on the Board of Directors, however past presidents and Board members with less than five consecutive years of service with the Copiague Youth Leagues, Inc. will, by virtue of their status, be "Ex-Officio" members of the board so that their valued experience can be utilized, but shall have no vote unless they otherwise qualify.Any member of the Board of Directors, who has held a board position for five consecutive years, will have 200342512319000the right to be on the Board of Directors as a Trustee of the League if they are elected. There will be a maximum of four trustees on the board. A Trustee of the League has full voting privileges. All trustees must run for election each year.All board members are required to attend four meetings a year, such attendance being kept by the Secretary of the League. Failure to attend four Board meetings every year will cause a Board Member to be brought before the Board of Directors for review and possible expulsion. A three-fourths vote of the Board of Directors then present is required to waive the attendance requirements.The President of the Corporation by virtue of his/her office shall be the Chairman of the Board of Directors. The Secretary of the Corporation shall be the Secretary of the Board of Directors.A simple majority of the Board of Directors shall be considered a quorum. A quorum must be present to conduct all business of the League.The Board of Directors shall make such additional policies, procedures, rules, and regulations as it may determine necessary under which to conduct its business. These additional policies, procedures, rules, and regulations shall not be in opposition to these By-Laws. A schedule of monthly meetings shall be established by the Board of Directors. Additional meetings may be called as deemed necessary by the President or at the request of any three members of the Board.The Board of Directors may delegate authority to members and committees. No such authority, however, can be delegated that is contrary to these By-Laws.Vacancies on the Board of Directors may be filled by a vote of the Board of Directors. A majority vote of these members then present is required to fill the vacancy until the next annual election.Any member of the Board of Directors may be removed when sufficient cause exists for such removal. A special meeting of the Board of Directors must be called within two weeks before charges for removal may be reviewed. A three-fourths vote of all Board members is required for such removal; the board member who is brought up on said charges will not have a vote.The Board of Directors may entertain and act on charges against any member, coach, participant, volunteer or other person associated with the League. Such action requires a special meeting of the Board of Directors. A majority vote of the board members then present is required for all removals and expulsions.A member of the Board of Directors has the authority to suspend a coach, participant, volunteer or other person associated with the League when he or she has been given evidence for cause to justify the suspension. The Board of Directors will establish a date for a hearing to determine the length of suspension.The Board of Directors may choose to add additional programs to the League. Upon notification to all members of the Board a special meeting will be established to discuss the proposal. A three-fourths vote of the Board members then present is required to adopt a new program.During his or her term a President who resigns his or her position on the Board shall relinquish the seat on the Board as Immediate Past President for the remainder of the business year if that position is currently being held by an active Past President. He or she may assume that position the following year if he or she so qualifies.Article Six - Officers and CommissionersThe Board of Directors of the League shall consist of:The Executive Officers - President, 1stVice President,2nd Vice President Treasurer, and Secretary.The Commissioners of the Approved SportsThe Trustees of the LeagueThe Immediate Past PresidentThe Board of Directors - except the Immediate Past President shall be elected in the month of November and they shall serve a term of one year. These officers, together with the Immediate Past President of the League, are accountable to carry out the policies, procedures, rules, and regulations and general business of the League. The elected members of the Board of Directors will take office on January 1 of each year.Duties of the President: a - To preside at all meetings of this organization. b - To be Chairperson of the Board, by virtue of his/her office. c - To present at each annual meeting an annual report of the organization d - To be a member ex-officio of any and all committees. e - To insure that all books, reports, and certificates required by law and the By-Laws of the League, are properly kept, submitted, recorded, and filed. f - To be one of the officers of the League to sign checks or any other financial or legal papers that has been approved by the Board of Directors. g - To insure that this organization and its programs are maintained and administrated which shall include, but not limited to, providing adequate insurance (bonding, liability, medical,and property coverage). h - To oversee and guide the members and the Board of Directors of this youth organization so that the honor and integrity of the organization and the interest and moral character of the players in this organization shall be maintained at a level of the highest degree. i - To have such powers that may be reasonably associated with the Chief Executive of any organization. Duties of the 1ST Vice President: a - He/she shall, in the event of the absence or the inability of the President to exercise the duties of office, become acting President of the League assuming all duties of the office as if he or she had been duly elected. b - He or she shall oversee all programs regardless of the sport and shall insure their proper operation and administration. c - In the event there is not a commissioner to administrate any sport the Vice President shall assume such duties on an interim basis. d - He/she shall exercise all duties incidental to the office of Vice President. e - He/she may be one of the two officers who shall sign checks, drafts, or other withdrawal devices for the League.6.5A Duties of the 2nd Vice President a - He/she shall, in the event of the absence or the inability of the 1 st Vice President to exercise the duties of office, become acting 1 St Vice President of the League assuming all duties of the office as if he or she had been duly elected. B He/She will have sole responsibility for the operation of the concession stand6.5 Duties of the Secretary: a - He/she shall keep the minutes of all meetings of this organization and at the commencement of a new year for the organization, he/she shall submit to the President a copy of the minutes of all meetings for the preceding year. These minutes will be stored as permanent records of this organization. b - He/she shall be the official custodian of the records of the organization. c - He/she shall give and serve all notices to the members of the organization as herein required. d - He/she shall be third in rank of this organization and shall, in the absence or inability of the President and Vice President, serve this organization as acting President. He/she shall become acting President, acting as if he/she had been duly elected, and exercise the duties of this office. He/she shall assume this status until the President or the Vice President is able to exercise the powers of their office. e - He/she shall maintain the attendance record of all members of the Board of Directors in regard to their presence at meetings of the board. f - He/she shall exercise all duties incidental to the office of the Secretary.6.6 Duties of the Treasurer: a - The Treasurer shall be the Chief Financial Officer of the League. He/she shall care for and account for all moneys, funds, securities, and financial records of the League and shall be solely responsible for them. a - He/she shall serve as a member of all committees involved with fund raising, collection of funds, or the disbursement of funds. b - He/she shall sign checks, drafts, or other withdrawal devices of the League with the President or Vice President. c - He/she shall report to the Board of Directors and to the general membership at general meetings and at monthly board meetings, a financial account of all the funds, assets, and liabilities known to belong to the League. This report shall become a part of the permanent minutes of the League. d - He/she shall maintain all checking and savings accounts of the League and its approved programs as designated by the Board of Directors. e - He/she shall be the fourth in rank in the organization and shall, in the absence or inability of the President, Vice President, and Secretary, serve as acting President of this organization. He/she shall become President of the organization as if he/she had been duly elected as President and shall exercise the duties of that office. He/she shall assume this status until the President, Vice President, or Secretary is again able to exercise the powers of their office. f – He/she shall exercise all duties incidental to the office of Treasurer.Duties of the Commissioners: a - A Commissioner for each approved program of the League (currently but not limited to Baseball [including Softball], Football,Cheerleading Basketball, and Soccer). He/she shall be elected in the month of November, take office on January 1, and shall serve a term of one year. He/she shall work with the other members of the Board of Directors in insure the success of the program for which he/she was elected Commissioner. b - He/she shall be responsible to secure all charters, franchises, and or mutual agreements necessary for his/her respective program subject to approval of the Board of Directors. c - The Commissioner shall be responsible for the establishment of a table of organization, a budget, and the rules and regulations that will affect the operation of the program. These shall be submitted to the Board of Directors for its approval at a board meeting. A majority vote of the members present is required for such approval. d - It is the Commissioner’s duty to fill all the positions designated on the table of organizationto operate the program with the greatest efficiency. The Commissioner shall also have the authority to bring these appointed personnel before the Board of Directors for removal for the improper performance of their duties in accordance with these By-Laws. e - A copy of the rules and regulations shall be given to all coaches and supervising adults of the program. f - The Commissioner shall submit for approval a detailed preliminary budget for his/her sport prior to the registration for each season. A majority vote of the board members then present is required for approval. Once submitted and approved by the Board of Directors any subsequent changes to this budget must be approved by the Board of Directors for further approval. g - All budgets submitted by each sport must include a registration fee required to be paid by each and every participant. A Commissioner of a sport must accept into the program any child whose parents cannot pay the required registration fee due to financial hardship. The ability to pay the fee is subject to review by the Commissioner of the sport. All Commissioners must submit a list to the President of all participants who cannot pay the required fee. h - Any endeavor that requires the raising of money or the expenditures of funds not listed in the approved budget must first receive approval of the Board. A majority vote of members then present is required for approval. i - The Commissioner of a program may investigate any act that is deemed detrimental to the operation of the program. He/she may bring the offending party up on charges before the Board of Directors in accordance with these By-Laws for possible suspension or expulsion. j - A Commissioner may suspend a manager, coach, or player in his/her program for up to three games for unsportsmanlike conduct or violations of the rules for that program. Any additional suspension must be brought before the Board of Directors. k - The Commissioner shall abide by all the rules and regulation set up for the operation of this program.Article Seven – ElectionsThe election of the Board of Directors shall occur annually in the month of November.Candidates for office in this organization will be nominated at a nominations meeting to be held in October of each year.Any candidate for office in this organization must be a member in good standing as outlined in Article 3 of the By-Laws.Any candidate for office in this organization must either be present at the nomination meeting in October to accept such nomination, or he/she must submit a written letter of acceptance attesting to a willingness to accept the nomination for specific office if so nominated.Any member wishing to hold office in this organization must be twenty-one years of age by the night of elections and a resident of the Copiague School District currently or when first or when first elected. Any member wishing to run for the Board of Directors must have two years prior service as a volunteer in the League. If he/she is running for Commissioner of any sport, the prior service must be in the program for which he/she is running.No member may accept nomination to more than one office in any elections.In case no member shall seek or be elected to any open office in this organization on the night of elections, the newly elected Board may at a meeting in the future, by a majority of said Board present, select and appoint a member to fill the vacancy.Following the election, the retiring Officers and Commissioners shall pass to the newly elected Officers and Commissioners all material concerning the operation of the League in their possession. A copy of these By-Laws shall be given to each newly elected League official.Article Eight - Committees and Individual AppointmentsThe Board of Directors of the League shall have the authority to appoint individuals and committees that they deem necessary to carry on the business of the League; however, no appointment can extend beyond the term of office of that Board of Directors.The President of the League shall have the authority to appoint individuals and committees that he/she deems necessary to carry out the performance of responsibilities as President of the League; however, such appointments are subject to the review and approval of the Board of Directors. These appointments may not exceed the term of his/her office.The Commissioners of the approved programs of the League shall have the authority to appoint individuals and committees they deem necessary to carry out the duties within their respective programs. These appointments may not exceed the term of office of the appointing mittees of more than one person shall have a chairperson who shall be appointed by the Official who appointed the committee. All appointments may be terminated at any time by the Official who made the appointments.The Board of Directors shall establish two standing committees to run concurrently with their term of office. These committees shall be the Audit & Review Committee and the By-Laws & Review Committee.The Audit & Review Committee shall work with the treasurer to assure that the funds and financial records of the League are in proper order.The By-Laws & Review Committee shall work with the President to assure that these By-Laws are reviewed annually and updated as necessary for the proper function of the League and the protection of its membershipArticle Nine – SalariesThe Board of Directors shall have the authority to hire, determine the compensation, or terminate any employee or business they deem necessary to carry out the business of the CorporationArticle Ten - Fiscal YearThe fiscal year of this organization shall be from January 1 to December 31 of that year.Article Eleven - League MeetingsGeneral membership meetings shall be held at the discretion of the Board of Directors, who shall determine the date, time, and place of each meeting. The membership of this Organization shall be notified of this meeting by public notice (News Media) and/or by mail.A minimum of three(3) general membership meetings shall be held each year. This number of meetings shall include the nomination and election meetings.Nominations for Executive Officers and Commissioners of approved programs shall be made at the October general membership meeting. Elections of Officers shall take place at the November general membership meeting.The first annual board meeting of the League shall be held during the month of January of each year. Annual reports shall be given by the outgoing and incoming Officers and Commissioners.The order of business of all League meetings shall be:Salute to the FlagRoll call of Officers and CommissionersMembership attendanceReading of the Minutes of the preceding meetingTreasurer' s ReportReport of CommitteesReport of the OfficersReport of the CommissionersOld and Unfinished BusinessNew BusinessGood and Welfare AdjournmentThe Board of Directors at any general meeting shall be open to hear complaints and/or suggestions from any members of the League.Special meetings of the membership of the League must be called by the President when presented with a written request from no less than 50 members of the League. No special meeting can be held until three days after notification of the meeting stating the date, time, and place and business to be discussed has appeared in the local news media.At a special meeting, no other business but that specified in the notice may be transacted without the unanimous consent of all present at such meeting.In addition to the members of the Board of Directors, the presence of not less than twelve members of the League shall constitute a quorum and shall be necessary to conduct a membership meeting of the League. Presence of a lesser number of members shall cause the meeting to be adjourned by the President, canceled, and rescheduled. If any nominations or election meetings are canceled due to lack of a quorum they will be rescheduled and all business will be completed as required, even if a quorum is not met at this second meeting.Article Twelve - VotingAt all membership meetings only members of the League, as set forth in these By-Laws, have the right to vote.At all meetings, votes of the membership shall be taken by voice vote. However, if the vote is too close to distinguish the outcome from the voice vote; the Chairperson of the meeting shall call for a show of hands of the voters to determine the outcome.For the election of the Executive Officers and Commissioners of the League the vote shall be taken by Ballot. Ballots shall be provided for this purpose and there shall not appear any place on the ballot any markings that might tend to indicate the person who cast such ballot.If a majority of the members present so require, any questions may be votedupon in the manner and style provided for the election of the Officers and Commissioners of the League.When the members or the Directors vote by ballot the Chairman of such meeting shall immediately prior to the commencement of the balloting appoint a committee of three who shall act as "Inspectors of Election" and who shall at the conclusion of such balloting tally the votes, announce the results, and a certified copy of the voting results shall be physically affixed in the minute book as addendum to the minutes of that meeting.No Inspector of Election shall be personally interested in the question voted upon.The Chairperson of any meeting shall have no vote unless his/her vote would be necessary to break a tie, or if his/her vote could affect the outcome of the vote requiring a two-thirds(2/3) or a three-quarters (3/4) majority.Members, Officers, and Directors shall have one vote only and such voting may not be done by proxy or in any manner other than his/her physical presence at a duly constituted meeting.At any meeting of the Board of Directors or membership a question or vote may be decided by a simple majority of those present unless otherwise stated by these By-Laws.Article Thirteen - Parliamentary AuthorityThe League and its various programs shall be governed by these By-Laws and the Policies, Procedures, and Rules and Regulations as deemed necessary by the Board of Directors of the League.Robert's Rules of Order (latest edition) shall govern the League in all cases not covered by these By-Laws, Policies, Procedures, and Rules and Regulations.If during the course of business of the League, any questions may arise that are not covered by these By-Laws and/or is not found in Robert's Rules of Order, and is still unclear to the majority of the membership who are present at a meeting, a special meeting shall be held and the membership of the League shall be notified of said meeting and the purpose for which it is to be held. At this meeting the point in question shall be decided by vote of the membership present. A majority vote of the members present shall be required to decide the outcome of the point in question.Article Fourteen - By-Laws and AmendmentsThese By-Laws and their amendments must be reviewed every year for possible amendments or revisions.Any amendments or revisions to these By-Laws must first be submitted to the Board of Directors by the By-Laws Committee for their approval. Approval will be signified by a majority vote of the Board Members then present at two consecutive meetings and is necessary for these amendments or revisions to be submitted to the general membership.These By-Laws must be altered, amended, repealed, or added to by an approving vote of not less than two-thirds(2/3) of the members present at a special meeting called for the purpose of amending these By-Laws.The members of this organization shall be given public notice two weeks prior to any meeting called for the purpose of amending or changing the By-Laws of this organization.A book containing the By-Laws of this organization shall be maintained and it shall include a minimum of two copies of these By-Laws as adopted by the membership. It shall also contain a copy of each and every previous set of By-Laws before they had been revised and replaced by a new set adopted by the membership. In addition to all revisions, a complete record shall be kept of any and all amendments, as they are made, until a complete revision has been made.Article Fifteen - Dissolution of OrganizationIn the event that this organization is unable to continue for any reason, the corporation shall be dissolved and all assets, whether they be in the form of real property, funds, or sports equipment, shall be donated to a nonprofit youth oriented organization in Copiague or to the Copiague School District. The members of the Board of Directors of this corporation at the time of dissolution shall have sole discretion as to the selection of the organization to receive these assets.Revised02/24/86Revised10/16/91Revised10/19/99 Revised 01/20/2016 Revised 12/13/17 ................
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