Employee Handbook 2017-2018

[Pages:117]VICTORIA ISD

2017-2018 Employee Handbook

If you have difficulty accessing the information in this document because of a disability, please e-mail melaniec.martinez@.

Robert Jaklich, Ed.D. Superintendent of Schools

The Victoria Independent School District does not discriminate against any person on the basis of race, color, national origin, gender, disability or age for admission, treatment, or participation in its educational programs, services and activities, or employment.

An Equal Opportunity Employer

Table of Contents

Employee Handbook Receipt (Employee copy) .......................................................................5

Employee Handbook Receipt (Campus/Department copy)......................................................7

District Information ...............................................................................................................9

Description of the District ........................................................................................................... 9 Mission Statement, Goals, and Objectives.................................................................................. 9 Board of Trustees ........................................................................................................................ 9 Board Meeting Schedule for 2017-2018 ................................................................................... 10 Administration ........................................................................................................................... 11 Helpful Contacts ........................................................................................................................ 11 School Directory ........................................................................................................................ 12 School Calendar ......................................................................................................................... 13

Employment ........................................................................................................................ 14

Equal Employment Opportunity................................................................................................ 14 Job Vacancy Announcements.................................................................................................... 14 Employment after Retirement .................................................................................................. 14 Contract and Noncontract Employment ................................................................................... 14 Certification and Licenses.......................................................................................................... 15 Recertification of Employment Authorization .......................................................................... 16 Searches and Alcohol and Drug Testing .................................................................................... 16 Health Safety Training ............................................................................................................... 17 Reassignments and Transfers .................................................................................................... 17 Workload and Work Schedules ................................................................................................. 18 Breaks for Expression of Breast Milk ......................................................................................... 18 Notification to Parents Regarding Qualifications ...................................................................... 19 Outside Employment and Tutoring ........................................................................................... 19 Performance Evaluation ............................................................................................................ 19 Employee Involvement.............................................................................................................. 20 Staff Development..................................................................................................................... 20

Compensation and Benefits ................................................................................................. 21

Salaries, Wages, and Stipends ................................................................................................... 21 Paychecks................................................................................................................................... 21 Bi-Weekly Reporting and Pay Schedule .................................................................................... 22 Monthly Reporting and Pay Schedule ....................................................................................... 23 Automatic Payroll Deposit ......................................................................................................... 24 Payroll Deductions..................................................................................................................... 24 Overtime Compensation ........................................................................................................... 24 Travel Expense Reimbursement ................................................................................................ 25 Health, Dental, and Life Insurance ............................................................................................ 25 Supplemental Insurance Benefits.............................................................................................. 26

Victoria ISD Employee Handbook

1

Revised July 2017

Cafeteria Plan Benefits (Section 125) ........................................................................................ 26 Workers' Compensation Insurance ........................................................................................... 26 Unemployment Compensation Insurance ................................................................................ 27 Teacher Retirement................................................................................................................... 27

Leaves and Absences ........................................................................................................... 28

Personal Leave........................................................................................................................... 29 State Sick Leave ......................................................................................................................... 30 Local Leave.............................................................................................................................................30 Extended Sick Leave .................................................................................................................. 31 Sick Leave Bank (or Pool)........................................................................................................... 31 Family and Medical Leave Act (FMLA)--General Provisions..................................................... 34 Local Family and Medical Leave Provisions............................................................................... 36 Temporary Disability Leave ....................................................................................................... 37 Workers' Compensation Benefits.............................................................................................. 38 Assault Leave ............................................................................................................................. 38 Bereavement Leave ................................................................................................................... 38 Jury Duty .................................................................................................................................... 39 Compliance with a Subpoena .................................................................................................... 39 Truancy Court Appearances ...................................................................................................... 39 Religious Observance ................................................................................................................ 39 Military Leave ............................................................................................................................ 40

Employee Relations and Communications ............................................................................ 41

Employee Recognition and Appreciation .................................................................................. 41 District Communications ........................................................................................................... 41

Complaints and Grievances .................................................................................................. 42

Complaints ................................................................................................................................. 42 Other Complaint Process........................................................................................................... 42 Notice to Employees.................................................................................................................. 43 Guiding Principles ...................................................................................................................... 43 Informal Process ........................................................................................................................ 43 Direct Communication with Board Members ........................................................................... 43 Formal Process........................................................................................................................... 43 Freedom from Retaliation ......................................................................................................... 44 Whistleblower Complaints ........................................................................................................ 44 Complaints against Supervisors................................................................................................. 44 General Provisions ..................................................................................................................... 44 Complaint and Appeal Forms .................................................................................................... 46 Audio Recordings....................................................................................................................... 46 Level One ................................................................................................................................... 46 Level Two ................................................................................................................................... 47 Level Three ................................................................................................................................ 48

Victoria ISD Employee Handbook

2

Revised July 2017

Employee Conduct and Welfare ........................................................................................... 50

Standards of Conduct ................................................................................................................ 50 Employee Standards of Conduct ............................................................................................... 51 Harassment................................................................................................................................ 52 Relationships with Students ...................................................................................................... 53 Tobacco and E Cigarettes .......................................................................................................... 53 Alcohol and Drugs...................................................................................................................... 53 Arrests, Indictments, Convictions, and other Adjudications..................................................... 54 Dress and Grooming .................................................................................................................. 54 Educators Code of Ethics Policy DH(EXHIBIT)............................................................................ 55 Discrimination, Harassment, and Retaliation............................................................................ 58 Employee Welfare Freedom from Discrimination Harassment and Retaliation ...................... 58 Title IX Coordinator, Staff .......................................................................................................... 60 ADA/Section 504 Coordinator, Staff.......................................................................................... 61 Harassment of Students ............................................................................................................ 63 Definition of Solicitation of Romantic Relationship .................................................................. 63 Termination of Employment ..................................................................................................... 66 Mandatory Termination ............................................................................................................ 67 Discretionary Termination......................................................................................................... 68 Student Welfare Freedom from Discrimination, Harassment, and Retaliation........................ 70 Title IX Coordinator, Student ..................................................................................................... 74 ADA/Section 504 Coordinator, Student .................................................................................... 74 Reporting Suspected Child Abuse ............................................................................................. 77 Notice of Employee Responsibilities for Reporting Child Abuse and Neglect .......................... 78 Sexual Abuse and Maltreatment of Children ............................................................................ 80 Reporting Crime......................................................................................................................... 80 Technology Resources (Responsible Use of Technology Agreement) ...................................... 81 Electronic Communication and Data Management .................................................................. 82 Personal Use of Electronic Cummunications............................................................................. 85 Electronic Communications between Employees and Students............................................... 86 Criminal History Background Checks......................................................................................... 89 Employee Arrests and Convictions ............................................................................................ 89 Alcohol and Drug-Abuse Prevention ......................................................................................... 90 Alcohol and Drugs...................................................................................................................... 91 Drug Free Awareness Program Policy DI(LOCAL) ...................................................................... 91 Drug Free Workplace Notice Policy DI(EXHIBIT) ....................................................................... 92 Tobacco Products and E-Cigarette Use ..................................................................................... 92 Fraud and Financial Impropriety ............................................................................................... 93 Conflict of Interest ..................................................................................................................... 94 Gifts and Favors ......................................................................................................................... 94 Copyrighted Materials ............................................................................................................... 94 Associations and Political Activities........................................................................................... 95 Charitable Contributions ........................................................................................................... 95 Safety ......................................................................................................................................... 95

Victoria ISD Employee Handbook

3

Revised July 2017

Possession of Firearms and Weapons ....................................................................................... 96 Visitors in the Workplace .......................................................................................................... 96 Asbestos Management Plan ...................................................................................................... 96 Pest Control Treatment ............................................................................................................. 96 Accounting: Activity Funds Management ................................................................................. 97

General Procedures ............................................................................................................. 99

Bad Weather Closing ................................................................................................................. 99 Emergencies .............................................................................................................................. 99 Purchasing Procedures .............................................................................................................. 99 Name and Address Changes .................................................................................................... 100 Personnel Records ................................................................................................................... 100 Building Use ............................................................................................................................. 100

Termination of Employment .............................................................................................. 101

Resignations............................................................................................................................. 101 Dismissal or Nonrenewal of Contract Employees ................................................................... 101 Dismissal of Noncontract Employees ...................................................................................... 102 Exit Interviews and Procedures ............................................................................................... 102 Reports to Texas Education Agency ........................................................................................ 102 Reports Concerning Court-Ordered Withholding ................................................................... 103 Equal Educational Opportunities............................................................................................. 104

Student Records.................................................................................................................................104

Parent and Student Complaints .............................................................................................. 105 Administering Medication to Students ................................................................................... 105 Dietary Supplements ............................................................................................................... 105 Psychotropic Drugs .................................................................................................................. 105 Student Conduct and Discipline .............................................................................................. 106 Student Attendance................................................................................................................. 106 Bullying .................................................................................................................................... 108 Hazing ...................................................................................................................................... 112

Index ................................................................................................................................. 113

Victoria ISD Employee Handbook

4

Revised July 2017

Employee Handbook Receipt (Employee copy)

Victoria Independent School District "Achieving Excellence"

Name ______________________________________

(Print Name)

Campus/Department ___________________________

I hereby acknowledge receipt of a copy of the Victoria ISD Employee Handbook. I agree to read the handbook and abide by the standards, policies, and procedures defined or referenced in this document.

Employees have the option of receiving the handbook in electronic format or hard copy.

To acquire an electronic format go to and select the Human Resources tab from the menu. From the Important Documents screen, scroll down to Employee Handbook and click to download.

Please indicate your choice by checking the appropriate box below:

I choose to receive the employee handbook in electronic format and accept responsibility for accessing it according to the instructions provided.

I choose to receive a hard copy of the employee handbook.

The information in this handbook is subject to change. I understand that changes in district policies may supersede, modify, or render obsolete the information summarized in this book. As the district provides updated policy information, I accept responsibility for reading and abiding by the changes.

I understand that no modifications to contractual relationships or alterations of at-will employment relationships are intended by this handbook.

I understand that I have an obligation to inform my supervisor or department head of any changes in personal information such as phone number, address, etc. I also accept responsibility for contacting my supervisor or the Human Resources Office if I have questions or concerns or need further explanation.

________________________________ Signature

_________________________ Date

Note: This handbook includes two copies of this form. Please sign and date Employee Copy and keep it in the handbook. Sign and date the Campus/Department copy and forward it to your principal or supervisor.

Victoria ISD Employee Handbook

5

Revised July 2017

(This page intentionally left blank)

Victoria ISD Employee Handbook

6

Revised July 2017

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download