Edith Cowan University Western Australia - World Ready



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|Work Instruction: | |

|Environmental Aspects and Impacts |Ref: 2.5.2.1 |

1. Title:

Environmental Aspects and Impacts

2. Purpose:

The purpose of this Work Instruction is to outline the process for identifying relevant environmental aspects and impacts related to the activities, products and services under the direct control or influence of Facilities and Services.

3. Scope:

Activities, products and services under the direct control or influence of Facilities and Services within the scope of the Environmental Management System (EMS).

4. Definition/s:

Aspect: an element of an activity, product or service that can interact with the environment.

Impact: any change to the environment resulting from an aspect.

Environmental Risk and Compliance Register: the documented evidence arising from the application of the risk management process

5. Process:

Environmental aspects and impacts may be identified through the following ways:

5.1 Formal risk assessment as part of the operational planning process is undertaken annually and is governed by the Integrated Risk Management Policy. Risks are identified, analysed, evaluated, treated and monitored and recorded on the University’s risk register template: ecu.edu.au/rmaa/rm.

5.2 Review of Facilities and Services Work Instructions provide an opportunity to assess specific activities and processes for their inherent environmental aspects and related impacts. Aspects are recorded on the relevant Work Instruction and notification sent to the Coordinator Environmental Systems to update the Environmental Risk and Compliance Register if appropriate.

5.3 Internal assurance reviews may highlight environmental aspects associated with processes or activities within the scope of the EMS. These will be recorded on the Non Conformance/Improvement Action/Feedback Register which forms part of the Facilities and Services monthly Management Review Meeting agenda. The Coordinator Environmental Systems updates the Environmental Risk and Compliance Register with appropriate environmental aspects listed on the Non Conformance/Improvement Action/Feedback Register.

5.4 Staff/customer feedback or improvement suggestions are recorded on the Non Conformance/Improvement Action/Feedback Register which forms part of the Facilities and Services monthly Management Review Meeting agenda. The Coordinator Environmental Systems updates the Environmental Risk and Compliance Register with appropriate environmental aspects listed on the Non Conformance/Improvement Action/Feedback Register.

5.5 Project/activity-related risk assessments should be undertaken for new projects, capital works, processes, products or activities using the process outlined in the ECU Strategic Asset Management Framework , which is aligned with the ECU Integrated Risk Management Policy.

6. Environmental Aspects:

Implicit within this Work Instruction

7. Risk Assessment:

Implicit within this Work Instruction

8. Records:

The Environmental Risk and Compliance Register is the documented evidence of the application of the risk assessment process. It is reviewed and updated every 12 months or when significant new environmental aspects are identified. The Register can be found under U:/Environmental Systems/Risk and Compliance.

9. References:

|Code: |2.5.2.1 |

|Owner: |Coordinator Environmental Systems |

|Approved By: |F&S Management Review Meeting |

|Date Approved: |27 May 2008 |

|Amendment Dates: | |

|Revision Date: |May 2011 |

|Related Documents/Policies |Integrated Risk Management Policy at: |

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| |Integrated Risk Management Guidelines |

| |Work Instruction: Legal and Other Requirements (Environmental) at: |

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10. Contact Information:

|Contact Person: |Belinda O’Brien |

|Telephone: |6304 2032 |

|Facsimile: |6304 2787 |

|Email address: |b.obrien@ecu.edu.au |

Flowchart of risk assessment process

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Aspects

Activity/Product/ Service

YES

Monitor and review

Risk Evaluation matrix

No

Treat

Accept and record

Legal and other requirements

Actual and potential impacts

Significant?

F&S Operation

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