Draft Sample - HUD
Appendix J:
List of Information in HUD’s Asset Management Records
| |
|Sample List of Documents in HUD Multifamily Hub or Program Center Asset Management Files |
| |
|1. General |
|Annual Financial Statements for past 3 years (including HUD 92410) |
|General Correspondence |
|Congressional Inquiries |
|Tenant Complaints |
|2. Management |
|Management Agreement/Certification (HUD 9839 A, B or C) |
|Management Entity Profile (HUD 9832) |
|Physical Inspection Reports (HUD 9822) |
|Specific Management Correspondence |
|Management Review Report (HUD 9834) |
|Residual Receipts Withdrawals and Backup |
|Direct Deposit, SF-1199 |
| |
|Asset Management File Checklist |
|Other Files |
|3. Legal Documents / Mortgage and Regulatory |
|Mortgage |
|Note |
|Regulatory Agreement |
|Amortization Schedule |
|Partial Release of Security |
|Transfer of Physical Assets (or separate file) |
|Default Notice / Legal Correspondence / Lender Correspondence |
|Mortgage Record Change (HUD 92080) |
|4. Historical Forms / Contracts |
|Project Income Analysis and Appraisal (HUD 92264) and Supplement (HUD 92264A) |
|IG Audit Findings, Follow-up and Correspondence |
|Section 8 HAP Contracts / Funding Amendments / Renewals |
|Executed Section 8 HAP Contracts / All Amendments |
|Rent Supplement Contract |
|5. Monthly Reports |
|Accounting Reports (HUD 93479, 93480, 93481) or separate file |
|Statement of Multifamily Mortgage Account (HUD 92771) |
|6. Rental Schedule |
|Rent Schedule (HUD 92458) |
|Rent Increase Back Up and Computation Forms |
|Rent Increase Complaints |
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