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Job descriptionJob titleProvincial Procurement and Public Financial Management (PPFM) Officer (5 positions)Thematic AreaLeadership and Governance (L&G)Geographic Area focusProvincial & Palika(NHSSP Focal provinces: Province 2, Lumbini, Sudurpaschim; Ten palikas (approximately) to be covered in each province)Post holder to be responsible for one of the focal provinces.Reporting and Accountability toLead Provincial Coordinator (respective province)Technical reports toL&G Thematic Team Leader (Kathmandu)Technical Co-ordination withFinancial Management Strategic AdvisorLine management responsibility forn/aTechnical management responsibility forn/aLiaison withC&Q, D4D, L&G and GESI Provincial Co-ordinators; Palika-based Heatlh Systems Strengthening Officers, Kathmandu-based Procurement Advisor and Public Financial Management Advisor/Specialist, LocationProvince 2, Lumbini or SudurpaschimType of contractFixed-term, full-time contract, 40 hours per week, until 31 October 2022Post holderTo be recruitedBackgroundThe Nepal Health Sector Support Programme 3 (NHSSP3), funded by UK aid, runs from March 2017 to December 2020, with an extension to December 2022 recently confirmed. The programme is led by Options Consultancy Services Limited with two consortium partners: HERD International and Oxford Policy Management. For further details on each consortium partner – please see respective websites: Options: options.co.uk ; HERD International: ; OPM: seek to build a resilient health system that delivers quality health services, ensuring that no-one is left behind. The programme has two components. The first component is the provision of responsive and technical support to the Ministry of Health and Population (MoHP), increasing its capacity to improve health policy-making and planning, procurement and financial management, health services and the use of evidence for planning and management. The second component aims to increase the MoHP’s capacity to retrofit health infrastructure to withstand future earthquakes. Both components are integrated and provided by a team based in Kathmandu and “embedded” with the Government of Nepal. The two-year costed extension to the programme is in response to federalism and will transition technical assistance from the Federal Ministry of Health and Population to local level governments in priority provinces and municipalities. We have reconfigured our technical assistance into three thematic areas which align with new subnational governments overarching priorities for strengthening health outcomes: leadership and governance resulting in improved stewardship of the health sector; data for decision making, facilitating the use of high quality data to enable decision making; and coverage and quality, institutionalising sustainable quality assurance and improvement processes with access to quality basic healthcare services. Cutting across and supporting the three thematic areas is health infrastructure retrofitting priority hospitals, sub-national support to produce integrated health infrastructure development plans and capacity enhancement and policy development. Gender, Equity and Social Inclusion (GESI) will cut across all areas and will be integrated into the design. Main purpose of the JobThe Provincial PPFM Officer will provide technical assistance under the Leadership and Governance Thematic Area, and support MoSD/Health Directorate and local governments to enable them to deliver against the objectives of NHSP3. In particular, s/he will provide inputs to procurement issues, and planning & financial management responsibilities of the sub-national governments through technical guidance, and sharing of experience and best practices across different levels of government. The post may also include some wider governance advisory responsibilities by working alongside the L&G Provincial Coordinator.The Provincial PPFM Officer will provide support to enhance the capacity of duty bearers to maintain high quality of fiscal information and submit regular reports to concerned authorities. S/he will support the roll-out and effective implementation and capacity building on various information systems such as – the Line Ministry Budgetary Information System (LMBIS), Transaction Accounting and Budget Control System (TABUCS) or Sub-National Treasury Regulatory Application (SuTRA), electronic Government Procurement (eGP) system, electronic Consolidated Annual Procurement Plan (eCAPP), electronic Technical Specifications Bank (eTSB) or other government approved Financial Mangement Information Systems. Main dutiesThe Provincial PPFM Officer has the main responsibility of supporting the MoSD/Provincial Health Directorate and and relevant local government bodies to implement the fiscal and procurement processes within the health sector in an effective and accountable manner. S/he will help build the capacity of the sub-national finance staff to regularly keep the various financial management and procurement mechanisms up-to-date, generate relevant information and respond to any queries that may arise. Specific technical delivery responsibilitiesPublic Financial Management:Support the Provincial Health Directorate to monitor the financial data and verify with different FMIS to prepare high quality and timely statements and reports, including progress reports of FMIS implementation, quarterly provincial financial monitoring report (FMR), quarterly budget and expenditure statements and reports, financial reports for annual reviews (e.g. NAR), public sector accounting standards (NPSAS) reports and other similar reports as required. Support Provincial Health Directorate and any local governments to gather accurate financial (budget and expenditure) information for federal and provincial requirements and undertake budget and expenditure analysis to support ongoing planning and progress of programmatic targets. Support MoSD and local governements, and the spending units to improve their budget absorption capacity through the ongoing analysis and reporting and helping monitor the budget & expenditure regularly.Working with the NHSSP Capacity Building Advisor, support the Provincial Health Directore to build the capacity within itself and for all concerned stakeholders, by supporting any training and workshops related to FMIS, to expand and strengthen the use of FMIS across the various spending units in the province (including public hospitals) and link to the revised audit regulation.Support the Provincial Health Directorate and local governments to design (or strengthen) and implement M&E systems in the area of public financial management.Procurement Management: Support the MoSD to strengthen the implementation and linkages across various information systems (i.e eTSB, TABUCS, eGP,etc.); Support the MoSD to ensure that all its procurement entities have the capacity and are using the eTSB for procurement of free drugs and equipmentSupport the MoSD to effectively implement the LMIS, and help ensure inclusion of all drugs are accounted to report stock-outs in a timely manner; and support any periodic forecasting reports as needed.Support the preparation of the health procurement plan at the provincial level and ensure that the standardiased guidelines are adhered to.Working with the NHSSP Capacity Building Advisor, support the Provincial Health Directore to build the capacity within itself and for all concerned stakeholders, but supporting any training and workshops related to improving procurement processes and quality (e.g. eGP, eCAPP, LMIS, eTSB, etc) and supporting the development of any training modules as required. Cross-team responsibilitiesSupport Leadership and Governance Team to strengthen AWPB processes at the provincial level in partnership with other Provincial Co-ordinators.Share information related to planning, budgeting and expenditure – including reports and analysis with Provincial Co-ordinators and support planning of work in each thematic area, based on the financial analysis.Support the development of monitoring tools related to financial information and collaborate with the D4D Provincial Co-ordinator on the monitoring aspects.Support adoption of bottom-up approaches within the government to strengthen local level planning and budgeting in close collaboration with the L&G Provincial Coordinator and HSSOsSupport other thematic areas to facilitate any aspects of work that relates financial and procurement knowledge and information (e.g. Aama Rapid Assessment, budget & expenditure analysis at local level for Learning Labs).Share relevant information with other External Development Partners and stakeholders as required by NHSSP.Management responsibilitiesWork closely with the Kathmandu-based NHSSP Public Financial Management Advisor, Capacity Buidling Advisor and Lead Provincial Coordinator to contribute to the workplan development and deliver as per the agreed monthly targets and deliverables. Develop monthly progress reports and workplans for the coming monthContribute to the quarterly report by highlighting provincial level progress and achievements.One-team approach, Collaborations and RelationshipsWork closely with all thematic Provincial Coordinators within the focal province, by adopting an ”One team approach” and consistently working towards achieving the cross cutting objectives of building resilience and improving the equity and quality of the Nepal health system while Leaving No-One Behind.Work collaboratively with NHSSP members across all thematic areas at federal and sub-national level to ensure consistency and quality of the programme deliveryBuild and manage positive relationships with MoSD, Provincial Health Directorate and local governments on an ongoing basis and build alliances with stakeholders, external development partners within the focal province.Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop, based on contextual changes, the job description will be reviewed and be subject to amendment in consultation with the job holder.Signed by: Date: CriteriaEssentialDesirableQualificationsAt least Bachelor’s Degree in Public Financial Management/ Economics/Professional qualification such as chartered accountant, cost & works accountant, certified financial analyst, cost and management accountant certified public accountant, certified general accountant or similar auditing qualificationExperienceSignificant and proven of experience (at least 5 years) in Public Financial management or Public Procurement within government/non government organisations.Solid experience in planning and budgeting, governance, including best practice understanding , monitoring system, audit experienceKnowledge of the health PFM and public procurement systems in NepalKnowledge of Government Financial Management Information System (FMIS,TSA,RMIS, AMS, SuTRA,TABUCS,CGAS,PAIS, eGP, eCAPP and eTSB)Knowledge and experience of working closely with supporting / implementing large scale health programmes with measurable outcomes.Deep understanding of the operations of the Govt of Nepal, MoHP and familiarity with the all spheres of government.Understanding of provincial and local government functionsSkills and attributesStrong leadership skillsSelf-starter, able to work independently or as part of a teamCritical thinking and problem solving skillsGood planning and organising skillsAbility to make and articulate clear decisionsStrong internal and external communication and facilitation skillsAbility to collaborate and be a team workerExcellent negotiation abilitiesOther requirementsCommitment to equal opportunitiesA commitment to the programme’s and NHSSP principles of Safeguarding, Do No Harm, and to comprehensive sexual and reproductive health and rightsApplicants must have the right to live and to work in NepalAbility to travel within Nepal as required Fluency in written and spoken English ................
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