IFCAP Technical Manual

Integrated Funds Distribution, Control Point Activity, Accounting And

Procurement (IFCAP)

Technical Manual

Version 5.1

October 2000 Revised April 2022

Department of Veterans Affairs Office of Information Technology

Product Development Note: This Technical Manual has not been updated to reflect the conversion to Cach?.

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IFCAP Technical Manual

October 2000

Version 5.1

Revised April 2022

Revision History

Date April 2022

July 2021 March 2021

December 2019

October 2019

Revision 27.0

26.0 25.2 25.1 25.0

Description

Patch PRC*5.1*225 ? Added PRCB1GEand PRCB1GE1 to table 4.3 page 15

? Edited table 6.6 title to YTD page 126 and added PRCB YTD ACCRUAL EXTRACT to option list pa ge 129

? Added Year to DateAccrual Extract to menu text and PRCB YTD ACCRUAL EXTRACT to option nameto table 6.45 page 220

? Added Generic Code Sheet to table 9.2 page 271 Patch PRC*5.1*223 Edited the PRCFA RR QUEUE SINGLE option as Out of Order. See page 138. Patch PRC*5.1*220 Edited the PRCHOUT FPDS DATA EDIT option as Out of Order. See page 164. PRC*5.1*212 Added routine PRC5129 to table 4.2 page14 ,created table 6.45 and updated description PRCHUSER ROLE COUNTS page 213 Added in updates from thetechnical manual for Patch PRC*5.1*212

? Added routine PRC5129 to table 4.2 page14 and created table 6.45 page 212

Updated revision date on main page and in footer

Author(s) REDACTED

REDACTED REDACTED REDACTED REDACTED

October 23.0 2017

Patch PRC*5.1*198 Table 4.14 added routines PRCHITM, PRCHITM3, PRCHITM4, PRCHITM5, and PRCHITM6

REDACTED

Table 5.4, 5.9 and 5.11 addition file 440.4 and 440.45 Table 5.12 and 5.13 added print template PRCHITEM MANUFACTURER

Table 5.16 added input template PRCHITEM2

Table 5.17 added input template PRCHITEM2

Table 6.2 added security keys PRCHITEM SUPER and PRCHVEN

Ta ble 6.53 added options PRCHITEM_BULK_LOAD_VIA_HFS, PRCHITEM

MANUFACTURER LOAD, PRCHITEM MANUFACTURER PRINT, PRCHITEM MANUFACTURER E/E

Added new table as 6.22 for PRCHITEM options and renumbered subsequent option tables

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Revision History

Date

Revision Description

Added Appendix D. X.12 832 Price/Sales Catalog Tra nsaction

Author(s)

August

22.0

2017

Patch PRC*5.1*194 ? Edited the PRCHLO CLO PROCUREMENT option as

Out of Order. See pages 142 and 154.

REDACTED

December 188 2014 April 2014

January 19.0 2014

Patch PRC*5.1*188 ? Edited descriptions of somemail groups. See section 7.6.

Patch PRC*5.1*187 ? Added mail groups. See section 7.6. Patch PRC*5.1*174 (IFCAP/eCMS Interface, Phase 2 Increment 1)

? Replaced section 1.10 Inventory (Warehouse, Primary, and Secondary, with a new titled section 1.10 Procurement (eCMS Component).

Updated section numbers acronyms: ? Replaced section number 1.10 Inventory (Warehouse, Primary, and Secondary with section number 1.11 Inventory (Warehouse, Primary, and Secondary.

? Added section 1.13 Integration. ? Replaced section number 1.12.1 Fiscal to Control

Points with section number 1.13.1 Fiscal to Control Points. ? Routines PRCHJRP5 & PRCHJRP6 Table 4.14 Entry point and compilation routines for Transaction Report. ? Routine PRCHJS07 Table 4.14 Added Manager access to entry point and corrected spelling of Contract . ? Added File 414.07 Table 5.1 ? Added File 414.07 IFCAP/ECMS EVENT TYPE to File List. Section 5.3, Table 5.9. ? Added File 414.07 to Section 5.5, Table 5.11. ? Added Security Key: PRCHJFIS to Section 6.3, Ta ble 6.2.

? Updated PRCHJ7 RETRANS 2237 to include Manager and correct spelling of Contract. Section 6.4, Table 6.17.

? Added PRCHJ TRANS REPORT. Manager and Accountable Officer can use this option. Section 6.4, Table 6.17

? Option PRCHJTRANS REPORT2 ? corrected spelling of eCMS and corrected routine reference. Section 6.4, Table 6.17.

? Added PRCHJ TRANS REPORT3 to Section 6.4, Ta ble 6.17.

? Added PRCHJ TRANS REPORT3 to Section 6.5.1, Ta ble 6.45. Added PRCHJ TRANS REPORT3 to Section 6.5.2, Ta ble 6.46

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IFCAP Technical Manual

October 2000

Version 5.1

Revised April 2022

Revision History

Date August 2013

Ja nuary 2013

Revision 18.0

16.0

Description

Patch PRC*5.1*170 ? PRCHPC IMPREST FUND CANCEL, change description. Page 161.

Patch PRC*5.1*162 (VistA Fee Automation Enhancement) updates:

? Accounting technician options used to process 994 code sheets were deleted.

? The Fee Basis - IFCAP Code Sheet Menu [PRC FEE GECS MAIN MENU] and all associated options were removed from the Accounting Technician Menu [PRCFA ACCTG TECH] as this functionality is no longer necessary.

? The Authorization Detail 1358 - F23 option, which previously displayed theuser who posted a payment or credit to the IFCAP authorization, will now display POSTMASTER as the user for credit amounts that are posted due to the new Central Fee tra nsactions.

Author(s) REDACTED

REDACTED

October 16.1

2012

August

17.0

2012

Updated table 6.17, Table 7.9.

REDACTED

Patch PRC*5.1*167 (eCMS Interfaceto IFCAP) updates: ? Updated Heading 2 style to left align with Heading 1, 3.

(changed left indent from 0.06" to 0.0"). ? Updated "Table 4.14. List of Routines (PRCHG ?

PRCHO)" with revised routine names and descriptions in List of Routines (PRCHG ? PRCHO), including PRCHJTA. ? Updated "Table 4.22. List of Routines (PRCS)" with revised routine names and descriptions in List of Routines (PRCS). ? Updated "Table 5.1. File List with Description (Sorted by File Number): File 410-414" by adding File 414.06, updating Files 410, 410.2. ? Updated "Table 5.5 Files with Security Access" by adding File 414.06. ? Updated "Table 5.9. File List (Sorted by Name)" by adding File 414.06.

? Updated "Table 5.17. Input Templates (File Number Order)" by adding File 414.06.

? Updated "Table 6.17. Option List (PRCH E ? PRCH O)" by adding PRCHJ RETRANS 2237, PRCHJ TRANS REPORT, and PRCHJ TRANS REPORT2.

? Added "Section 7.8 Configuration Files" and "Table 7.9. Configuration File Entries."

REDACTED

May 2012

15.0 Patch PRC*5.1*159 changed security key PRCSCPO from REDACTED KEEP AT TERMINATE: YES, to NO. See page 127.

October 2011

14.0 Patch PRC*5.1*158 Modification of title for IFCAP VA Form 1358. See page 280, 317.

REDACTED

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Revision History

Date August 2011 July 2011 June 2011 May 2011 April 2011 1/5/2011

8//2009 11/2008

3/2008 3/2007 11/06 2/08/06

6/23/05

Oct 2000

Revision 13.0 12.0 11.0 10.0 10.0 9.0

9.0 9.0 8.0 7.0

6.0 5.0 4.0 3.0

2.0

1.0

Description

Author(s)

Remedy Ticket HD52314 makeoption lists complete. See pa ge 122.

Patch PRC*5.1*153 ? New message interface with Austin for 1358 Obligations see pp. 34, 80, 257, 258, 281, and 318.

REDACTED REDACTED

Updated for changes in PRC*5.1*154, certifier role for 1358s REDACTED processed in IFCAP invoice tracking module.

Updated for changes with PRC*5.1*152.

Updated for changes with PRC*5.1*151, CLRS Extract Upda te.

Updated per PRC*5.1*148 ? removed references to Obligation Data option. Removed references to Missing Fields Report.

REDACTED REDACTED

REDACTED

Updated Routines Listing per PRC*5.1*148

Restored missing PRCS routines in Appendix B Updated based on 1358 Misc. Obligations ITEnhancements (patch PRC*5.1*130) Added notes about new option PRCG CLEAN 424/424.1 FILES (patch PRC*5.1*115)

REDACTED REDACTED REDACTED

REDACTED

US Bank purchase card activation (patch PRC*5.1*125)

Added notes about new option PRCHPM CS PURGE ALL (patch PRC*5.1*114)

Added information about modifications for theGIP On Demand Items patch (PRC*5.1*98)

Updated to add information about the Logistics Data Query Tool (patch PRC*5.1*103)

Updateto: Reflect changes required by the Clinical Logistics Report Server (CLRS) (patch PRC*5.1*83)

Include a routine (PRCPSSQA) that was installed for the Point of Use but not previously documented herein

Reflect changes required by theFPDS ICAR (patch PRC*5.1*79)

Updateto reflect changesrequired by theDynaMed-IFCAP Interface (patch PRC*5.1*81) and make someformatting cha nges.

REDACTED REDACTED REDACTED REDACTED REDACTED (unknown) REDACTED REDACTED

Initial issue

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IFCAP Technical Manual

October 2000

Version 5.1

Revised April 2022

THIS PAGE INTENTIONALLY LEFT BLANK

Revision History

October 2000

IFCAP Technical Manual

vii

Revised April 2022

Version 5.1

Preface

Note: This Technical Manual has not been updated to reflect the conversion to Cach?.

Financial and logistics functions for most VA facilities are handled by the Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) software, which is an application in the Veterans Health Information Systems & Technology Architecture (VistA).

Purpose of the Technical Manual

The IFCAP Technical Manual contains information that assists programmers, site managers, and Information Resources Management (IRM) technical personnel to operate, maintain, and troubleshoot IFCAP V. 5.1 software. The IFCAP package automates certain functions in Acquisition & Materiel Management (A&MM), Fiscal, and in all the services that request supplies on VA Form 90-2237 (the "2237"). The primary goal of IFCAP is to integrate these three areas and allow the users to share ordering information. Complementing the ordering process, IFCAP supports the maintenance of inventory levels and automatic reordering of needed supplies.

The Generic Inventory Package (GIP)

The Generic Inventory Package (GIP) module of IFCAP provides options in the Warehouse-- General Inventory/Distribution Menu that enable users to manage the receipt, distribution, and maintenance of stock items received for the supply warehouse from outside vendors and distributed to primary inventory points. The system also manages receipt and distribution of items from primary inventory points to secondary inventory points. In this instance, "inventory system" refers to:

? The Supply Warehouse, which maintains a supply of items that are repetitively used by the services ("posted stock")

? The Primary Inventory, which receives supplies directly from the warehouse or from outside vendors; and distributes supplies to its subordinate secondary inventory points

? The Secondary Inventory set up by a primary inventory point, which is directly dependent on that primary inventory point for receipt of orders.

GIP was designed to enable the auto-generation of purchase orders for warehouse stock below stock thresholds and allows warehouse clerk s to enter barcode inventory data into IFCAP, manage inventory records, and manage the supply and distribution of goods from the warehouse to the services the warehouse supports.

October 2000

IFCAP Technical Manual

viii

Revised April 2022

Version 5.1

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