SALARY UPLOAD OPTION AVAILABLE - CUPA-HR



WORKSHEET FOR CUPA-HR 2015-16: Non-Exempt Staff in Higher Education Salary SurveyUse this worksheet to assist with the data collection process. After you have collected your data in the worksheet, input that data in Surveys Online by logging in at Research StaffJacqueline Bichsel, Ph.D.Director of Research jbichsel@Maria Calcagno, Ph.D. Senior Research Manager mcalcagno@Suzi Bowen, M.A.Research Operations Managersbowen@Questions? Contact us at research@.INTRODUCTION AND INSTRUCTIONSThe Non-Exempt Staff in Higher Education Salary Survey (NESSS) collects annual (12-month) salary data for 148 positions. All of the positions in the survey are non-exempt, meaning that job incumbents are paid an hourly rate and are eligible for overtime. The annual salary for these individuals will be the compensation they would receive for working 2080 hours in 12 months without overtime. All positions are matched to BLS Standard Occupational Classification (SOC) codes to assist with your IPEDS reporting, but SOC codes are not used in this survey. CONFIDENTIALITY AND PRIVACY STATEMENT All possible steps are taken to protect the confidentiality of each institution’s salary data. Confidential data are released only in aggregated form. Salary data reported for a given position by five or fewer institutions are neither listed in a survey report nor available in DataOnDemand. Any attempt to use DataOnDemand for the purpose of violating the confidentiality of survey data is illicit and subject to serious penalty. CUPA-HR reports and DataOnDemand are in compliance with Department of Justice "Safe Harbor" Guidelines. For a complete statement of CUPA-HR policy regarding use of survey data, click the Privacy Policy link under General in the menu at the top of the page in Surveys Online. Reporting dates for dataReport fall student enrollment as of your institution’s official fall reporting date or October 15, 2015. Report the number of faculty and number of staff on your institution’s payroll as of November 1, 2015.Report annualized salaries as of November 1, 2015. If it is not possible to use the above dates, use a reporting date no earlier than September 15 and no later than November 1, 2015. SURVEY CHANGES FOR 2015-16Two new positions have been added to this year’s survey: Animal Science Research Technician (660020) and Retail Operations Supervisor (828020). In addition, Administrative/Office/Clerical Supervisor/Lead has been split into two positions – Supervisor (505000) and Lead (506000). Lastly, the job description for Theater Arts Technician/Assistant (611000) has been expanded to include costumers, lighting assistants, production assistants, stagehands, set builders and other types of theater art technicians and assistants. There have been no other changes to the survey. SALARY UPLOAD OPTION AVAILABLE An Upload Option is available that enables you to upload a file of salary data to the Surveys Online (SOL) database server, saving you the effort of manually keying in each item. The upload file type may be either comma separated values (CSV) or Microsoft Excel (XLS or XLSX). The WILL DO and DONE status boxes still need to be checked and Institutional Basics still have to be keyed into SOL. The NESSS Upload Option is for salary- and incumbent-related data only.This process will most benefit institutions with HRIS type groups that can create the file for you. If you have to create your upload file manually, this option may not save you time. Go to for directions on how to use the upload option.GUIDELINES FOR REPORTING SALARY DATA The non-exempt staff positions chosen for this survey are typical of those found in colleges and universities. Report annualized salaries:-Report all salaries based on 12-month, 100 percent equivalency by annualizing the salary of part-time employees in positions that are half-time or greater. You should only report the most current information despite the possibility of future or pending salary changes.-Annualized salary for employees in non-exempt positions is the amount they would earn working 2080 hours in 12 months without overtime. -Do not include data for employees who work less than half time. Do not report the same salary data in more than one position. Do not report salary data for acting or interim incumbents. Do not report salary data for outsourced positions.-If a position is currently vacant but was filled in the prior academic year, report salary data for the most recent prior-year incumbent(s). -If you do not have a comparable position, simply skip that position.DATA COLLECTED FOR EACH POSITION Number of incumbents Average salary of incumbent(s)Actual low salary of lowest paid incumbentActual high salary of highest paid incumbent INSTITUTIONAL BASICSInstitutional Basics is common to all CUPA-HR surveys and needs to be completed only once per year by your institution. Answers entered in this section are visible to those responding to each of our surveys. If someone else has already entered data, please review and answer any unanswered questions. If you disagree with any existing entries, please do not edit them until you have first contacted Jackie Bichsel, CUPA-HR Director of Research. For any of the questions below, if you are reporting data for a System Office or System Summary, please supply system-wide figures. Otherwise, supply individual institution figures. 1. Total Expenses Reported to IPEDS in the 2014-15 Spring Finance SurveyPlease enter the total expenses reported by your institution to IPEDS last year in its 2014-15 Spring Finance Survey. Data collection for this survey was December 2014 to April 2015. This number should be available from your Controller and can be found in one of these locations on the IPEDS survey depending on the reporting standards used by your institution. If GASB used, see Finance Survey Part C – line 19. If FASB used, see Finance Survey Part B – line 2 or Part E – line 13. If you are a private-for-profit institution, see Finance Survey Part B - line 2 or Part E – Line 7. Total expense is a required field. Total Expenses reported to IPEDS in 2014-15 Spring Finance Survey $2. Fall 2015 Student EnrollmentDefinitions (IPEDS)-Full-time undergraduate student: Enrolled for 12 or more semester/quarter credits or 24 or more contact hours a week each term.-Full-time graduate student: Enrolled for 9 or more semester/quarter credits or involved in thesis or dissertation preparation that is considered full time by the institution.-Part-time student: An undergraduate student enrolled less than 12 semester/quarter credits or less than 24 contact hours a week each term. A graduate student enrolled for less than 9 semester/quarter credits.Report fall student enrollment as of your institution’s official fall reporting date or October 15. If it is not possible to use this date, use a reporting date no earlier than September 15 and no later than November 1. Your institutional Research Office is likely to be the best source for this data.Please complete rows a, b and c if you can. FTE enrollment should always be less than FT + PT.If you can complete rows a and b, but not c, enter these numbers and then hit the “Calculate” button in Surveys Online. FTE figures will be derived as: Number of Full-Time Students + 1/3 the Number of Part-Time Students. If you can only provide numbers for row c, please do so. Don’t hit the “Calculate” button.Undergraduate StudentsGraduate StudentsTotal All Studentsa.Number of full-time studentsSURVEYS ONLINE WILL CALCULATE TOTALS AUTOMATICALLYb.Number of part-time studentsc.Full-Time-Equivalent (FTE) enrollment3. Fall 2015 Faculty SizeReport the number of faculty on your institution’s payroll as of November 1, 2015. If it is not possible to use this date, use a reporting date no earlier than September 15 and no later than November 1. Include all employees with faculty status, even if excluded in salary data. Your Institutional Research Office is likely to be the best source for this data.Rows a?through d are required as the detail is important for creating valid comparison groups based on faculty characteristics. Report the?headcount number for each faculty type?in rows a through d. If your institution does not have a particular type of faculty, enter 0 in that row. Report the Full-Time Equivalent (FTE) of all faculty in row e.If your institution’s FTE Faculty is unknown to you, you can estimate the FTE as a + b + 1/3c + 1/3d.? Headcounta.Full-time tenured and tenure-track facultyb. Full-time non-tenure-track faculty (benefits eligible)c. Adjunct and part-time faculty (non-benefits eligible) d.Adjunct and part-time faculty (benefits eligible – institution contributes to a retirement plan for these faculty)FTEe. Total faculty FTE (FTE of a + b + 1/3c + 1/3d)4. Fall 2015 Staff Size (all employees not reported in IPEDS as faculty)Definitions (IPEDS)-Full-time staff: As determined by the institution. -Part-time staff: As determined by the institution. Casual employees (hired on an ad-hoc basis or occasional basis to meet short-term needs) and students in the College Work-Study Program (CWS) are not considered part-time staff. -FLSA Employees: Employees whose jobs are governed by the Fair Labor Standards Act are either “exempt” or “non-exempt.” Nonexempt employees are entitled to overtime pay, exempt employees are not. Report the number of staff on your institution’s payroll as of November 1, 2015. If it is not possible to use this date, use a reporting date no earlier than September 15 and no later than November 1. Include all full-time and part-time employees not reported in IPEDS as faculty in your count; also include medical school staff if applicable. Your institutional Research Office is likely to be the best source for this data. Please complete rows a through f if you can, and then hit the “Calculate” button. The FTE number of staff should always be less than the FT + PT number.If you can complete rows a and b, but not c, enter these numbers and then hit the “Calculate” button. FTE figures will be derived as: Number of Full-Time Employees + 1/3 the Number of Part-Time Employees. Follow the same process if you can answer d and e, but not f. If you are unable to use any of the above methods but have the total staff FTE number, enter it in row g. Don’t hit the “Calculate” button. StaffExempt Staffa.Number of full-time exempt staffb.Number of part-time exempt staffc.Full-Time-Equivalent (FTE) exempt staffNon-Exempt Staffd.Number of full-time non-exempt staffe.Number of part-time non-exempt stafff.Full-Time-Equivalent (FTE) non-exempt staffg.Total FTE Staff5.Collective BargainingAre some or all of your full-time (FT) faculty or staff represented by a union for purposes of collective bargaining? YesNoa.FT Facultyb. FT Staff6.Targets for 2016-17 Pay Increases Have you established targets for your 2016-17 pay increases? IF YES: What are the pay increase targets to the nearest tenth of a percent?Target Established?If Yes: Pay Increase Target Exempt Administrators and ProfessionalsO Yes O No%Non-exempt StaffO Yes O No%FacultyO Yes O No%INSTRUCTIONS FOR ENTERING SALARY DATA IN SURVEYS ONLINE If a position has:One incumbentEnter 1 as the number of incumbents and enter the employee's current salary in the Average Annual Base Salary field.More than one incumbentEnter the number of incumbents and the average salary for all employees, the lowest actual salary, and the highest actual salary. No incumbents, but had one or more incumbents during prior academic yearEnter 1 as the number of incumbents and enter salary data for the most recent incumbent in only the Average Annual Base Salary field.No incumbents since the beginning of prior academic yearDo not report any data; do not enter 0 in the number of incumbents field; go on to the next position. Do not report salary data for acting or interim incumbents. Do not report the same salary data in more than one position. At your option, use the Internal Reference field to record your institution's identification number for a position. All positions are matched to BLS Standard Occupational Classification (SOC) codes to assist with IPEDS reporting, but SOC codes are not used in this survey.In the online survey, click underlined column and row headings for additional instructions and definitions.Report annualized 12-month salaries as of November 1, 2015. If this is not possible, use a reporting date no earlier than September 15 and no later than November 1. All of the positions in this survey are non-exempt, meaning that job incumbents are paid an hourly rate and are eligible for overtime. Please enter the salary these individuals would receive for working 2080 hours in 12 months without overtime. CLARIFICATIONSAn Administrative Assistant supports an Administrator. A Department Assistant supports an entire department.Data are not collected by department, as salary differentials by department are likely to be small or none for the same or similar hourly positions. The survey collects low, average and high salaries for each hourly position. It does not collect data separately for entry versus senior positions, or for licensed versus unlicensed trades positions. In survey results, the expectation is that salaries for senior or licensed non-exempts will fall in the upper half of the range (between average and high), while salaries for entry and unlicensed positions will fall in the lower half of the range (between average and low). Position #Survey ChangesJob RoleInternal ReferenceNumber of IncumbentsAnnual Base Salary AverageAnnual Base Salary Actual LowAnnual Base Salary Actual HighBLS SOC CODE?Office and Clerical Staff?505000Revised Title 2016Administrative/Office/Clerical Supervisor43-1011506000Revised Title 2016Administrative/Office/Clerical Lead43-1011511000?Executive Assistant43-6011512000?Accounting Assistant / Financial Clerk43-3031512010New 2015Accounting Unit Supervisor43-1010514000?Administrative Assistant43-6010516000?Cashier41-2010520000?Clerk, Materials43-5081522000?Clerk, Records43-4000523000New 2015Mailing Coordinator 43-9050524000?Communications/Switchboard Operator43-2099528000?Customer Service Assistant43-4051530000?Department Assistant43-6000532000?Library Assistant43-4121534000?Receptionist43-4171536000?Secretary43-6010538000?Transcriptionist43-4000541000New 2015Event Planning Assistant 43-9199542010New 2015Transportation Coordinator 53-6099542020New 2015Campus Recycling Coordinator 43-9199542030New 2015Work Control Assistant 43-9199543000New 2015Student Services Coordinator43-4199544000New 2015Grant Proposal Coordinator43-9199545000New 2015Data Reporting Specialist 43-9199??Technical / Paraprofessional Staff600000?Paralegal23-2010602020Revised Title 2015HR Coordinator43-4161602040Revised Title 2015Training Coordinator 43-9199602090New 2015Recruitment Coordinator 13-1071604010Revised Title 2015Purchasing Specialist43-3061604020New 2015Payroll Associate/Coordinator 43-3051605000New 2015Medical Billing Specialist 43-3021606000Revised Title 2015Communications Specialist 27-3031608000?Library Paraprofessional43-4121609010Revised Title 2015Advancement Specialist 27-3031609020Revised Title 2015Environment, Health & Safety Technician 19-4091610000?Audiovisual Technical/Paraprofessional27-4010610010New 2015Videographer 27-4031610020New 2015Videographer -Athletics 27-4031611000Job descriptionexpanded 2016Theater Arts Technician/Assistant39-3092612000?Engineering Technical/Paraprofessional17-3020614000Revised Title 2015IT Technical Support/Paraprofessional 15-1151614010New 2015Computer Network Support Specialist/Technician 15-1152614020New 2015I.T. Systems Specialist 15-1121614030New 2015Computer Operations Technician43-9011616000?Telecommunications Technical/ Professional49-9052618000Revised Title 2015Graphical Design Paraprofessional 27-1029619000New 2015Museum Preparator 25-4013620010?Research Asst/Tech, Life Science19-4099620020?Research Asst/Tech, Social Science19-4061620030?Research Asst/Tech, Physical Science19-4099620050?Research Asst/Tech, Health/Medicine29-2099620060?Research Asst/Tech, Humanities19-4061620080Revised Title 2015Research Assistants, Technicians, Technologists, Animal Science19-4099621000New 2015Statistical Data Assistant 43-9111622010?Lab Asst/Tech, Life Science19-4099622020?Lab Asst/Tech, Social Science19-4061622030?Lab Asst/Tech, Physical Science19-4099622040?Lab Asst/Tech, Engineering17-3020622050?Lab Asst/Tech, Health/ Medicine29-2099640000?Allied Health Technical/Paraprofessional29-2099642000?Dental Technical/Paraprofessional31-9091644000?Medical Technical/Paraprofessional31-9092644010New 2015Medical Assistant31-9092646010New 2015Licensed Practical Nurse 29-2060646020New 2015Nursing Assistant31-1014648000?Pharmacy Technical/Paraprofessional31-9095649000New 2015Optometric Technician 29-2081650000?Physical / Occupational Therapy Technician31-2021654000?Social / Human Service Paraprofessional19-4061656000?Dietetic / Nutrition Technical/Paraprofessional29-1031660000Revised Title 2015Animal Care Technician 39-2021660010New 2015Veterinary Technician29-2056660020New 2016Animal Science Research Technician29-2056662000Revised Title 2015Forestry Technical/ Paraprofessional 19-4099662010New 2015Agricultural Technician/Paraprofessional45-2092662020New 2015Horticultural Technician37-3011664000?Marine Technical/ Paraprofessional19-4099668000?Aeronautics Technical / Paraprofessional19-4099Skilled Craft Staff 705010Revised Title 2015Painter Lead/Supervisor 47-1011705020Revised Title 2015Carpenter Lead/Supervisor 47-1011705030Revised Title 2015HVAC Lead/Supervisor 49-1011705040Revised Title 2015Electrician Lead/Supervisor49-1011705050Revised Title 2015Plumber Lead/Supervisor 49-1011705060New 2015Locksmith Supervisor 49-1011710010Revised Title 2015Sign Painter51-9123710020Revised Title 2015Plasterer47-2161710030Revised Title 2015Upholsterer 51-6093710040Revised Title 2015Lab Mechanic 49-9099711000Revised Title 2015Electrician (Journeyman) 47-2111713000?Electronic Equipment Mechanic49-2090713010New 2015Security and Fire Alarm Technician 49-2098715000Revised Title 2015Carpenter (Journeyman)47-2031717000Revised Title 2015HVAC Mechanic (Journeyman)49-9021718000New 2015Building Control Systems Technician 49-9012719000?Instrument Maker49-9060721000Revised Title 2015Locksmith (Journeyman)49-9094723000?Machinist51-4041725000Revised Title 2015Mason (Journeyman) 47-2020727000?Metalworker47-2211729000Revised Title 2015Boilermaker 47-2011730000New 2015Power Plant Operator51-8013731000Revised Title 2015Painter (Journeyman)47-2140733000Revised Title 2015Plumber (Journeyman) 47-2150735000?Printer / Bookbinder51-5113737000Revised Title 2015Roofer (Journeyman)47-2180739000Revised Title 2015Welder (Journeyman)51-4120741000?Textile Skilled Worker51-6090742000?Vehicle Mechanic49-3090Service And Maintenance Staff810000Revised Title 2015General Maintenance Lead/Supervisor 37-1011810010Revised Title 2015Housekeeping Lead/Supervisor 37-1011810020Revised Title 2015Groundskeeping Lead/Supervisor37-1012810030Revised Title 2015Foodservice Lead/Supervisor35-1012811000Revised Title 2015General Maintenance Worker49-9098812000?Construction Laborer47-2061813000?Custodian / Housekeeper37-2010813010?Custodian / Housekeeper, Floor Maintenance37-2010814000Revised Title 2015Equipment Operator - Heavy 47-2073814010New 2015Equipment Operator-Light47-2073815000Revised Title 2015Equipment Repairer49-9071816000Revised Title 2015Farm/Agricultural Worker45-2099817000?Food Prep Worker35-2021817010New 2015Baker 51-3011817020New 2015Line Cook35-2012818000?Food Server35-3000819000?Grounds / Landscape Worker37-3010819010New 2015Irrigation Technician 49-3041820000?Installer / Finisher47-2080821000?Mail Carrier43-5052822000?Motor Vehicle Operator53-3000824000?Mover / Delivery Worker53-7062825000?Parking / Traffic Attendant53-6021826000?Pest Control Worker37-2021827000?Trades Helper47-3010828000?Sales Workers41-2031828010New 2015Museum Shop Manager 41-1011828020New 2016Retail Operations Supervisor41-1011830010New 2015Fire Inspector 33-2021840000?Police / Public Safety Lead33-3050841000?Police Officer33-3050842000?Security Guard33-9032842010New 2015Security Guard Supervisor 33-9032850000?Client Care Lead39-9021851000?Client Care Assistant39-9021851010New 2015Teacher – Assistant, Preschool/Toddler 25-9041852010New 2015Equipment Manager/Athletics 39-3090853000New 2015Club Coach 27-2022854000New 2015Greenhouse Worker 45-2092855000New 2015Materials Handler43-5071 ................
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