JOB DESCRIPTION



MINISTRY OF THE PUBLIC SERVICE, INFORMATION AND BROADCASTING

VACANCY NOTICE

Applications are invited from suitably qualified persons for appointment to the post of AUDIT PRINCIPAL (PROGRAMMES), Department of Finance, Economic Affairs and Social Security (Office of the Director of Audit)

RESPONSIBILITIES AND RELATIONSHIPS

1. As a member of the management team, the Audit Principal participates in the development, implementation and achievement of strategies, policies and practices of the office.

2. Leads the audit team in the conduct of the assigned audit.

3. Provides professional assistance to officers.

DUTIES AND TASKS

1. Manages the audit assigned by planning, directing and coordinating audit activities to ensure that the quality of the audits are effectively and efficiently managed and completed within the required timeframes using the allocated resources.

2. Conducts the first review of work done by the team by examining working papers to ensure that it is in accordance with professional standards in order to provide adequate documentation for audit findings, conclusions, recommendations and preparation of a report.

3. Supervises team members by providing guidance on matters relating to the audit to ensure that the quality of the audit is in compliance with office standards.

4. Collaborates with other senior managers in the development of annual work plan and methodologies in ensuring that the office fulfils its mandate.

5. Facilitates on-the-job and in-house training to develop staff competencies and thereby ensures that the office is equipped with adequately skilled personnel.

6. Prepares semi-annual performance appraisal by evaluating staff performance based on agreed goals and objectives.

7. Monitors staff performance on a continuous basis by preparing job progress and monthly reports for conducting effective evaluations of staff.

8. Monitors staff performance on a continuous basis by preparing job progress and monthly reports in order to conduct effective evaluations of team members.

9. Attends management meetings on a regular basis with a view to ensuring the smooth operation and attaining the desired achievements of the Office.

10. Liaises with clients, participates in exit interviews and other audit meetings and follow-up responses to the Director’s report, to provide information-sharing and technical support.

11. Performs other work related duties as may be assigned from time to time so as to assist in the efficient operations of the office.

CONDITIONS

1. Congenial accommodations is provided within the office of the Director of Audit. However, some assignments may require considerable travel, including extended periods away from the normal work location.

2. This post is non-pensionable.

3. Institutional support is provided through appropriate Civil Service Regulations and Departmental Guidelines;

4. Required to take an oath of secrecy, sign an ethics declaration annually and an independence declarations as and when required;

5. Salary will be in accordance with the terms stipulated by Government;

6. Required to stay abreast of changes, current practices and developments in professional auditing and accounting;

7. Required to work under time pressure to meet deadlines, handle multiple tasks and work with limited supervision;

8. Required to attend regular management and other meetings;

9. Opportunities exist for career advancement and personal development through established orientation and training;

10. Required to periodically represent the Office of the Director of Audit at entrance and exit meetings with auditee’s management.

11. May be required to conduct audits of overseas missions and consulates;

12. Required to function in a travelling post and therefore to maintain a road-worthy motor vehicle and have a valid driver’s licence for the proper performance of duties;

13. Expected to maintain proper conduct, decorum and deportment in the exercise of functions/duties and responsibilities;

EVALUATION METHOD

Work performance will be evaluated on the basis of:

1. Proven knowledge and understanding of, and the effective application and compliance of civil services rules and regulations and accounting and auditing standards, policies and guidelines.

2. Proper analysis and identification of findings, clarity and accuracy of the audit working paper files and reports, and appropriateness of recommendations developed submitted to the supervisor.

3. Knowledge and understanding of semi-annual performance appraisals and the effective application of civil services rules and regulations.

4. Ability and time taken to complete tasks assigned.

5. Proper analysis and identification of audit findings thereby ensuring effective review of working papers and clarity and accuracy of the audit reports.

6. Adequate supervision and support provided to team members, including provision of feedback on assignments.

7. Ability to effectively resolve administrative problems.

8. Effective execution of responsibilities, duties and tasks as defined in the job description.

SKILLS, KNOWLEDGE AND ABILITIES

1. An advance knowledge of and ability to interpret civil service rules and regulations, operating procedures, Staff Orders, Financial and Stores regulations, and collective agreements etc.

2. Possess an extensive knowledge of and ability to interpret INTOSAI auditing standards and international accounting standards.

3. Must be decisive; possess soundness of judgement and clarity in issuing directives.

4. Computer literate and possess an advance knowledge of system analysis.

5. Possess the ability to communicate clearly and concisely, both orally and in writing. Ability to interact effectively with internal and external customers.

6. Must be proficient in Microsoft Office, government accounting packages and CAATs.

7. Ability to guide and direct the activities of team members, and deal effectively with staff problems as they occur.

8. Ability to identify analysis and solve findings in relation to the audit and develop appropriate recommendations.

9. Advance qualitative and quantitative analysis skills.

10. Possess the ability to multi-task efficiently as the job demands.

11. Advance interpersonal skills, ability to motivate, mentor, lead and counsel.

QUALIFICATIONS AND EXPERIENCE

1. Professional Accounting Qualification from an accredited professional body plus three (3) years experience in auditing or accounting.

2. Masters Degree in Accounting or Business Administration or Management studies from an accredited University plus one (1) year experience in a post at Grade 14 and above.

3. Bachelors Degree plus Post Graduate Diploma in Accounting or Business Administration or Management Studies from an accredited University and two (2) years experience in a post at Grade 14 and above.

4. Bachelors Degree in Accounting or Business Administration or Management studies from an accredited University plus four (4) years experience in accounting two of which should be in a post at Grade 14.

SALARY

Salary is at the rate of EC$73,541.06 per annum (Grade 17 Step 1)

Applications should be made on the prescribed Government application forms along with certified copies of documents pertaining to qualifications, plus two (2) recent references.

Public Officers should indicate their interest via letter, along with a resume, through their respective Permanent Secretaries/ Heads of Departments, indicating why they should be considered for this position.

The same should be addressed to:

The Secretary

Public Service Commission

Sir Stanislaus James Building

The Waterfront

Castries, St. Lucia

To reach her no later than March 07, 2014

Unsuitable candidates will not be acknowledged.

Please be advised that candidates who meet the minimum qualifications and experience may not be considered for an interview; only the candidates with the best qualifications and experience will be short listed for interviews

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