IFB Template - Department of Information Technology



Guidance to Authors (Important! Read This!):

1. You’re starting with the template version listed above. Contact DoIT or check the DoIT website for the latest template version before proceeding to shorten review cycles.

2. If this IFB includes any sensitive data, agencies are required to coordinate with the DBM audit team to determine appropriate security language for this TOIFB. Agencies are strongly recommended to coordinate with DoIT prior to authoring to identify appropriate requirements and obtain any samples that might help.

3. Instructions are included throughout this template to help you tailor the template for your use. Instructions are in bold, italic, with blue highlighter (See Word help feature Apply or Remove Highlighter for more information).

4. Tailoring this IFB starts with performing a find/replace on boilerplate text such as the Solicitation Title. Using find/replace ensures all information is the same throughout the document.

|Basic tailoring of IFB data |

|Perform a find and replace on the following text to begin customizing this IFB. Be sure to turn on “Match Case” for your find and replace. |

|Remove table prior to release. |

|Note: Don’t change the default fields for any information you do not yet know (also, keep the appropriate line from this table until the |

|substitution is made). |

|To insert the correct value of: |Find Text |Replace With Text |

| |Type exactly as typed below in the find/replace |Do NOT include brackets in the “Replace”|

| |dialog, including brackets > where indicated, |text |

| |with “Match Case” selected. | |

|Full name of the department or agency issuing the | |the correct name |

|IFB | | |

|Acronym of the department or agency issuing the | |the correct acronym |

|IFB | | |

|Correct term, either “Department” or “Agency” used|Department or Agency (do not include brackets in |the correct word (i.e., Department, |

|throughout the boilerplate text |the find/replace for this one) |Agency) |

|Solicitation Title | |the correct title |

|Solicitation Number | |the correct solicitation number |

|Procurement Officer | |the name of the Procurement Officer |

|Contract Manager | |the name of the Contract Manager |

|Correct term, either “Contract Manager” or |Contract Manager is the default in this document. If |Contract Monitor |

|Contract Monitor” |your agency strongly prefers the term “Contract | |

| |Monitor”find: | |

| |Contract Manager | |

5. Follow other instructions as provided throughout the document.

6. Tip: Are you familiar with Word features Format Painter or Word “Styles”? This template has a lot of pre-set formats to help with document formatting and auto-numbering. (Start with the Word help feature Use the Format Painter for preliminary information. Call DoIT if you experience difficulty with document formatting.)

7. Remove all instructions prior to release.

Tip: Perform a “Find” on text that has highlighter to locate any remaining instructions. Perform a find for brackets ................
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