Standardization of Controlled Inventory Item Codes and Valid

DEFENSE LOGISTICS AGENCY

HEADQUARTERS 8725 JOHN J. KINGMAN ROAD FORT BELVOIR, VIRGINIA 22060-6221

January 18, 2019

MEMORANDUM FOR FEDERAL CATALOGING COMMITTEE (FCC) MEMBERS

SUBJECT: Proposed Cataloging Data Change (PCDC) 0004, Standardization of Controlled Inventory Item Codes (CIICs) and Valid Demilitarization (DEMIL) Code and CIIC Combinations

We are forwarding the attached proposed change to Cataloging Data and Transaction Standards, Volume 10, Tables 61, Controlled Inventory Item Codes, and Table 192, Valid Demilitarization Codes and Controlled Inventory Item Codes Combinations, for evaluation and submission of a single coordinated Federal Cataloging Committee (FCC) position. It is the responsibility of the FCC Chair/Secretariat to ensure full coordination of the proposal. Joint implementation of this change is required.

Request you review the attached proposed change and provide your coordinated comments/concurrence and target joint implementation date of this change to the Enterprise Business Standards Office no later than 30 days from the date of this memorandum. If you nonconcur, please provide an alternate method to meet the requirements being addressed.

Addressees may direct questions to the Cataloging Data Standards (CDS) Team at EBSO.CDS@dla.mil. All others may contact the FCC Chair/Secretariat available at FederalCatalogCommittee@dla.mil.

Attachment As stated

cc: FCC Secretariat

DAVEREDE.HEIDI Digitally signed by DAVEREDE.HEIDI.M.1120053600

.M.1120053600 Date: 2019.01.18 14:42:57 -05'00'

HEIDI M. DAVEREDE Director Enterprise Business Standards Office

Attachment to PCDC 0004 Standardization of CIICs and Valid DEMIL

Code and CIIC Combinations

1 ADMINISTRATIVE INFORMATION

1.1 ORIGINATING SERVICE/AGENCY:

Defense Logistics Agency (DLA), J349

1.2 POINT OF CONTACT:

Jeff Garrett, DoD DEMIL Program Manager, Jeff.2.Garrett@dla.mil, (703) 767-7291

1.3 EXPEDITED HANDLING REQUIRED: NO

1.4 ADMINISTRATIVE CDC ELIGIBLE CODE TABLE CHANGES: N/A

2 IMPACT

2.1 TARGET SYSTEM IMPLEMENTATION DATE

Joint implementation is required for this change; a target date must be provided to EBSO.CDS@dla.mil by the Federal Cataloging Committee Chair/Secretariat in order to coordinate and successfully implement.

2.2 AFFECTED PUBLICATIONS AND/OR TRANSACTIONS

Publications/Transaction

Document Identifier Codes (Input/Output Fixed Length)

Document Identifier Codes (Input/Output Variable Length)

Cataloging Data Element or Dictionary

Federal Logistics Information System (FLIS) Edits and Validations

Standard Federal Supply Class (FSC) Data

Major Organizational Entity (MOE) Rule Data

Cataloging Transaction

General Cataloging Data Standard

Correlating Volume Volume 8 Volume 9

Volume 10 Volume 11 Volume 12 Volume 13

N/A N/A

Attachment, PCDC 0004 Page | 1

2.4 AFFECTED SYSTEMS

System Requiring Change

Characteristics / Taxonomy

eCAT

FLIS

FLIS Portfolio Workbench (FPW)

Provisioning Module

WebFLIS

Other (Service/Agency Systems)

Service ERP Systems

2.5 AFFECTED DB2 TABLES

Related to Volume 10, Table 61: 182 CIIC_CLASS_CD 270 CNTRL_INVTY_ITM_CD

Related to Volume 10, Table 192: 941 VAL_DMIL_CIIC_COMB

3 REQUESTED CHANGE

3.1 BRIEF OVERVIEW OF CHANGE

This change proposes various updates to Cataloging Data and Transaction Standards (CDTS), Volume 10, Table 61, Controlled Inventory Item Codes (CIIC), and Table 192, Valid Demilitarization Codes and Controlled Inventory Item Codes Combinations. The changes are proposed by the Defense Logistics Agency (DLA) as part of a mandatory review of CIICs and valid Demilitarization Codes and CIIC combinations.

3.2 REQUESTED CHANGE IN DETAIL

3.2.1 Background According to DoD Manual 4140.01, Volume 11, Section 2, the Director, DLA, under the authority, direction, and control of the Under Secretary of Defense for Acquisition and Sustainment, coordinates every five years with the Secretaries of the Military Departments on CIIC definitions in order to incorporate any new security considerations and to ensure that the combinations of CIIC and Demilitarization Codes address the current security environment.

The most recent review proposes changes to CDTS, Volume 10, Table 61, which include revisions to clarify and explain the Classification Item Code (previously Classified Item Code), updated citations for DoD Issuances, and changes to the notes for the Sensitive Items Code and Pilferage Code.

The changes to Table 192 entail updates to allowable combinations, clarification of notes, citation changes to DoD Issuances and Instructions, and finally changes to the notes and overall layout for ease of use.

Attachment, PCDC 0004 Page | 2

3.2.2 Cataloging Data and Transaction Standards (CDTS), Volume 10, Table 61 CDTS, Volume 10, Table 61 documents the CIICs and explanations. This table also provides CIIC assignment and requirements in accordance with DODM 4140.01, Volume 11, DoD Supply Chain Materiel Management Procedures: Inventory Accountability and Special Management and Handling. The CIICs are to be reviewed and validated every five years.

Table 61 is divided into three segments; Classification Items Code, Sensitive Items Code, and Pilferage Code, for storage and transportation of DOD assets. It also includes notes to aid in navigating the 38 different codes. CIICs are determined when the item is cataloged and an NSN is created. These CIICs identify the extent and type of special handling required due to the classified nature or special characteristics of the item.

Proposed updates to Volume 10, Table 61 are identified in Enclosure 1.

Corresponding updates to two related DB2 tables are identified in Enclosure 3.

3.2.3 Volume 10, Table 192 The Demilitarization Code (often shortened to DEMIL Code) assists in determination and selection of CIIC assignment for a National Stock Number (NSN); the two codes work together to convey proper handling and instruction. As a result, changes to the DEMIL Code may also require changes to the CIIC. The valid combinations for DEMIL Codes and CIICs are detailed in Volume 10, Table 192, Valid Demilitarization Codes and Controlled Inventory Item Codes Combinations.

Proposed updates to Volume 10, Table 192 are identified in Enclosure 2.

Corresponding updates to two related DB2 tables are identified in Enclosure 4.

3.3 REASON FOR CHANGE

Mandatory review of CIIC definitions and combinations of CIICs and Demilitarization Codes, as prescribed by DoDM 4140.01, Volume 11, Section 2.

3.4 REVISIONS TO CATALOGING DATA AND TRANSACTION STANDARDS1

CDTS, Volume 10, Tables 61 and 192 Please see Enclosures 1 and 2 for detailed changes and additions.

3.5 IMPACT ON OTHER PUBLICATIONS

3.5.1 FLIS Technical Procedures Manual, Volume 6 In addition to the updates to Tables 61 and 192 in Volume 10, the Office of the Under Secretary of Defense for Acquisition and Sustainment wishes to standardize the Controlled Inventory Item Code Process, as outlined in FLIS Technical Procedures Manual, Volume 6. The DoD DEMIL Program Manager coordinated the changes and provided documentation to the owning entity. Volume 6 is not under purview of the Enterprise Business Standards Office.

1 Cataloging Data and Transaction Standards (CDTS), Volumes 8-13 are published on dla.mil/does/EBSOCataloging-Pubs.

Attachment, PCDC 0004 Page | 3

3.5.2 DLM 4000.25, Defense Logistics Management Standards (DLMS) Manual, Volume 2

DLM 4000.25, Volume 2, Supply Standards and Procedures, Paragraph C16.6.1.1 will also require changes for allowable Pilferable and Sensitive CIICs. A separate Defense Logistics Management Standards (DLMS) Change will be drafted for the below updates to the DLM 4000.25.

CIIC Category

Pilferable CIICs Sensitive CIICs

Current C16.6.1.1 Language

J, I, M, N, P, V, W, X, Y and Z 1, 2, 3, 4, 5, 6, 8, Q, R, $.

Future change to C16.6.1.1 Language Remove W Addition of S and language explaining that CIIC $ is unique to the Defense Threat Reduction Agency (DTRA) system only.

Attachment, PCDC 0004 Page | 4

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