Financial and Accounting Records



Financial and Accounting Records

Retention guidelines for local churches

Records Title/Description Total Years in Transfer

Years Current To

Files Storage

Audit reports permanent 4 yes

Bank deposit register and/or slips 8 8 no

(Canceled checks and check stubs)

*check register 2 2 no

Financial Statements: permanent 4 yes

Ledgers and Journals (general accounts

payable, accounts receivable, payroll,

special accounts)

Supporting papers for ledgers and

Journals (check orders, paid bills,

O.D. receipts and copies of checks) 8 8 no

Loan Files (mortgages, receipts, correspondence, 8 years after

payment schedules, etc.) payoff 8 no

Mortgage burning service (program

bulletin) or other record permanent 4 yes

Minutes of meetings of agencies related to

financial matters permanent 4 yes

Monthly bank statements 8 8 no

Personal and corporate income tax records 8 8 no

*Financial Secretary’s records for giving from parishioners 7 7 no

Pledge cards and other contribution records 8 8 no

Tax exemption records permanent 4 yes

Trust Fund/Estate Contribution/Foundation Records

(copies of probate records, agreements,

correspondence, financial records. permanent 4 yes

Monthly-Remittance closing 2 2 no

Monthly-Church Remittance sheets 2 2 no

*Checks on file: Canceled checks or bank copies; check register or recorder

(Current Operating year is not included in “total years”)

*If there are no posting sheets or book, then individual envelopes need to be kept…

guide.doc 9/97 dp

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download