Receipts - Vermont
Purchasing Card Fiscal Year Audit
Audit Period: FY__
AUDIT CHECKLIST
Part 1: Cardholders
Cardholder Name:
Card Last Used: (data received from Bank of America)
Receipts Audited for Months of: JAN FEB MAR APR MAY JUNE
JULY AUG SEPT OCT NOV DEC
Three months out of twelve must be audited.
Month 1: Total Dollar Value of Purchases Made:
• # of Purchase Transactions: # of Receipts on File:
• # of Receipts Missing: $ Value of Missing Receipts:
• Was Tax Charged: YES/NO Was Credit Received: YES/NO
• Are purchases in line with the employee’s job responsibility? YES/NO
If no, please explain:
• Splitting Transactions: Was Single Purchase Limit adhered to: YES/NO
If no, please explain:
• Was the Purchasing Card Log signed by the supervisor or Department Liaison? The Cardholder signature is not sufficient.
Additional Comments:
Month 2: Total Dollar Value of Purchases Made:
• # of Purchase Transactions: # of Receipts on File:
• # of Receipts Missing: $ Value of Missing Receipts:
• Was Tax Charged: YES/NO Was Credit Received: YES/NO
• Are purchases in line with the employee’s job responsibility? YES/NO
If no, please explain:
• Splitting Transactions: Was Single Purchase Limit adhered to: YES/NO
If no, please explain:
• Was the Purchasing Card Log signed by the supervisor or Department Liaison? The Cardholder signature is not sufficient.
Additional Comments:
Month 3: Total Dollar Value of Purchases Made:
• # of Purchase Transactions: # of Receipts on File:
• # of Receipts Missing: $ Value of Missing Receipts:
• Was Tax Charged: YES/NO Was Credit Received: YES/NO
• Are purchases in line with the employee’s job responsibility? YES/NO
If no, please explain:
• Splitting Transactions: Was Single Purchase Limit adhered to: YES/NO
If no, please explain:
• Was the Purchasing Card Log signed by the supervisor or Department Liaison? The Cardholder signature is not sufficient.
Additional Comments:
Auditor’s Signature: Date:
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