JOB DESCRIPTION - 1
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Government of Anguilla
|JOB DESCRIPTION - 1 |
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|JOB TITLE: Deputy Accountant General |
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|MINISTRY |DEPARTMENT |SECTION |UNIT |
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|Finance & Economic Development |Treasury | | |
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|GEOGRAPHIC LOCATION |TITLE OF IMMEDIATE SUPERVISOR |
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|The Valley |Accountant General |
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|1. MANDATE |
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|To ensure that the daily operations of the Treasury Department are carried out in accordance with established Acts, Regulations, Policies, |
|Procedures, Systems, and provide Management, Administrative and Professional support to the Accountant General and to other Government officials as|
|required. |
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|2. KEY FUNCTIONS |
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|Provide Management, Administrative and Professional support to the Accountant General. |
|Manage, monitor and supervise the daily operations and staff of the Audit, Accounts and Cash Management Sections of the Treasury Department. |
|Monitor the implementation/ application of established accounting procedures, systems and practices for all Government revenue and expenditure |
|transactions. |
|Provide appropriate professional accounting advice and guidance for the Accountable Officers and other officers. |
|Direct Treasury cash management and general accounting management for achievement of targeted objectives. |
|Provide appropriate and timely accounting reports and records. |
|Coordinate training of all Government officers/ users of Smart Stream. |
|Participate with the preparation of the Strategic Plan / Business Plan for the Treasury Department. |
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|3. KEY DUTIES |
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|Monitor and identify operational problems in cash accounting, votes, pre-auditing, data entry, classifications, and external accounts and make |
|recommendations for improvements. |
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|Ensure the establishment of control, surveillance and detection measures to identify changes in financial and accounting laws and regulations. |
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|Direct, monitor and evaluate the performance of staff within the Audit, Accounts and the |
|Operation sections of the Treasury and report to the Accountant General. |
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|Direct and control the establishment and maintenance of effective systems of accounts in all Ministries and Departments of Government. |
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|Report, on a monthly basis the status of advance and deposit accounts. |
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|Monitor reports on cash and bank balances. |
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|Reconcile the Bank Statement to the Smartstream ledger |
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|Prepare finance and fiscal reports and submit to the Accountant General |
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|Monitor expenditure and revenue accounts and cash flow by analyzing daily/monthly printouts to maintain control of expenditure and cash outlays |
|within approved budget. |
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|Monitor the application of established accounting systems, procedures, and controls to ensure compliance with policies, regulations and |
|instructions in force. |
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|Monitor transactions and balances in deposits, advances, imprest and remittance accounts and report irregularities to the Accountant General. |
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|Supervise the preparation of all bank reconciliation statements of the Operating Account and other accounts at the Eastern Central Bank and monitor|
|transactions for refund and payments in/out of the Operating Account. |
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|Supervise and advise on the reconciliation of Recurrent, and other Bank Accounts of the Government of Anguilla. |
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|Identify advances and deposits for write-off to revenue or expenditure accounts and make recommendations to the Accountant General for submission |
|to the Permanent Secretary, Finance. |
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|Provide assistance with the preparation of the final accounts and ensure the timely submission of accounts, statements and returns for Audit. |
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|Ensure the preparation of operational, informational and statistical reports daily/weekly/monthly. |
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|Coordinate surprise spot checks on all Government departments as directed by the Accountant General. |
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|Sign cheques and other documents as authorized by the Accountant General. |
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|Participate with the development and maintenance of a contingency plan for continued operations in case of Accounting System breakdowns, |
|interruptions or disasters. |
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|Assist with the preparation of the annual budget for the Treasury Department, using budget tools and financial guidelines provided by the Ministry |
|of Finance. |
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|Initiate and supervise the year-end close and opening process. |
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|Ensure that Financial Instructions and Treasury Department procedures are adhered to by all Government Departments in the collection of revenue and|
|expenditure of all public funds. |
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|Ensure that constraints established by Funds Control are not infringed. |
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|Ensure that Payroll procedures are followed and applied by Departments. |
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|Monitor deductions taken from public officers’ salaries and amounts payable to third parties. |
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|Ensure that Ledger Accounts for deductions and payables are reconciled and cleared on a regular basis. |
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|4. KEY RELATIONSHIPS |
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|Report to the Accountant General |
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|Supervise Operations Manager, Auditor, Accountant |
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|Liaise with Permanent Secretaries, Department Heads, and internal /external auditors, Government agencies, local, regional / international |
|organizations and agencies and all Financial Institutions including Banks. |
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|5. KEY AUTHORITIES |
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|Authorized to manage, supervise and monitor daily operations and staff of the Treasury Department and monitor and control all mechanisms, systems, |
|and measures for Government revenue and accounting operations. |
|KEY REPORTS |
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|Annual reports including |
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|Consolidated Fund reports |
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|Monthly revenue and expenditure reports |
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|Cash budget reports |
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|Monthly advances and deposits reports |
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|7. PERFORMANCE PARAMETERS |
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|Degree of accounting compliance within Government Departments of all Revenue and Expenditure Accounts. |
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|Nature and level of controllable revenue and expenditure budget variances. |
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|Timeliness, reliability of accounting statements, reports and records. |
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|Extent to which targeted Treasury operational objectives are met. |
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|Extent to which courses of action recommended are followed and desired results achieved. |
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|Extent to which compliance with established Acts/Regulations is maintained. |
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|8. SCOPE OF THE JOB |
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|The job carries the responsibility for the management and supervision of staff and the daily operations of the Audit, Accounts and Cash Management |
|sections of the Treasury Department. |
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|9. PERSONAL QUALIFICATIONS |
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|The incumbent must possess well developed theoretical and practical knowledge of Finance/Accounting policies, principles, practices, work methods |
|and processes with particular reference to Governmental operations, strategic management and business planning skills, effective computer literacy |
|skills, good interpersonal and communicative skills – verbal and written, negotiating ability and interpretative judgment; the ability to |
|supervise, train, motivate and develop subordinates; be able to establish and maintain positive and cooperative working relationships with those |
|contacted in the course of work at all levels, with a focus on quality service to internal and external customers. |
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|Such knowledge, skills and abilities are normally obtained in the process of acquisition of a university degree or equivalent accreditation in |
|Accounting, Economics or Management or a related discipline with at least five years experience in a similar or related job function. |
This document is intended to reflect those factors considered necessary to describe the principal functions of your job and should not be construed as a detailed description of all work requirements that may be inherent in the job.
Revised January 2007
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