2010 Annual Program - Canaan Baptist Church



2011

Annual Church Program

Theme: Making the main thing, the Main Thing. Go ye therefore and teach all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Ghost; Teaching them to observe all things whatsoever I have commanded you: and lo, I am with you always, even unto the end of the world. Amen

(Matthew 28: 19-20).

Vision Statement: Our vision is to touch our world with the transforming power of the Gospel of Jesus Christ so that a Christian life view may spread throughout our communities.

Purpose Statement: The purpose of Canaan Baptist Church is to glorify God through our commitment to the Great Commission as we help meet the spiritual, mental and physical needs of the community.

Canaan Baptist Church

2975 North 11th Street

Milwaukee, Wisconsin 53206 - 2774

Dr. John F. Johnson, Pastor

CHURCH COVENANT 6

PURPOSE STATEMENT 7

FOCUS 7

Church Goals for 2011 8

Church Hierarchy 10

Church Organizational Chart 10

OFFICIAL DIRECTORY 11

PASTOR 11

DEACONS MINISTRY 11

DEACONESS MINISTRY 11

CHURCH CLERK 11

TRUSTEE MINISTRY OFFICERS 11

FINANCE MINISTRY OFFICERS 11

CHURCH TREASURER 11

CHRISTIAN EDUCATION MINISTRY 11

MISSIONARY MINISTRY OFFICERS 12

CHURCH SCHOOL ADMINISTRATIVE STAFF 12

MEN OF CHANGE MINISTRY 12

CHILDREN’S MINISTRY 12

YOUTH MINISTRY 12

DRUG AND ALCOHOL MINISTRY 12

OUTREACH MINISTRY / MEMBERSHIP SERVICES DIRECTOR 12

PASTOR / CHURCH SECRETARY 12

PERMANENT COMMITTEES 13

EMPLOYMENT COMMITTEE 13

SOCIAL WORKERS COMMITTEE 13

NOMINATING COMMITTEE 13

PHOTOGRAPHER 13

INTERNAL AUDIT COMMITTEE 13

PUBLIC RELATIONS/ WEB DESIGN 13

RECORDING TECHNICIANS 13

Affiliations 14

H. MATTHEW BEECHAM SCHOLARSHIP MINISTRY 14

AMACHI PROGRAM 14

CHRISTIAN EDUCATION MINISTRY 15

Governance Board 15

2011 Trustee Ministry 15

CHURCH MINISTRIES 16

OUTREACH MINISTRIES 16

EVANGELISM TEAM 16

MISSIONARY SOCIETY 16

PRISON MINISTRY 16

DRUG AND ALCOHOL MINISTRY 16

SHARE PROGRAM MINISTRY 16

CHURCH SCHOOL DEPARTMENT 17

GENERAL STAFF 17

BREAKFAST COORDINATORS 17

CHURCH SCHOOL / ADULT DEPARTMENT 17

CHURCH SCHOOL OUTREACH MINISTRY TO THE HOMEBOUND 18

SERVICE MINISTRIES 18

GENERAL OFFICERS OF THE USHER MINISTRY 18

SENIOR USHER BOARD #1 18

SENIOR USHER BOARD #2 18

JUNIOR USHER MINISTRY SUPERVISIORS 19

NURSES GUILD 19

COURTESY MINISTRY 19

BUS MINISTRY 19

KITCHEN MINISTRY 19

GREETERS MINISTRY 19

FINE ARTS MINISTRIES 19

MUSIC MINISTRY 19

MASS CHOIR 19

MALE CHORUS 19

PRAISE TEAM 20

WOMEN’S MASS CHOIR 20

YOUTH CHOIR 20

ANGEL CHOIR 20

NEW ROBE MINISTRY 20

PRAISE DANCE MINISTRY TEAM SUPERVISORS 20

One-on-One Ministries 20

CHILDREN’S MINISTRY 20

YOUTH MINISTRY 20

DAUGHTERS OF THE KING 20

YOUNG ADULT MINISTRY(18 – 35 Yrs.) 20

MEN’S MINISTRY 21

MOTHERS BOARD 21

COUPLE’S MINISTRY 21

GENERAL MINISTRIES 21

BULK MAILING TEAM 21

STRATEGIC PLANNING 21

NEW MEMBER’S MINISTRY 21

PASTORAL SUPPORT MINISTRY 21

CHURCH’S ANNUAL ACTIVITIES 21

MEN’S Month 21

WOMEN’S Month 21

AFRICAN – AMERICAN HISTORY 21

CHURCH ANNIVERSARY 22

YOUTH & CHILDREN’S DAY 22

PASTOR’S ANNIVERSARY AND PASTOR’S BIRTHDAY COMMITTEE 22

USHERS AND NURSES’ ANNUAL DAY 22

VACATION BIBLE SCHOOL 22

ANNUAL CHURCH PICNIC COMMITTEE 22

NURSES’ ANNUAL SALAD EXTRAVAGANZA 22

Marie Irby, Chairperson 22

ORDER OF MORNING WORSHIP 23

Aims for Ministry Leaders 24

Guidelines for 2011 For All Ministries 25

CONSTITUTION – BY-LAWS 27

Operations Manual 31

Financial Operating Procedures 33

DUTIES FOR CHURCH SCHOOL WORKERS 39

GENERAL DUTIES FOR ALL CHURCH SCHOOL WORKERS 39

GENERAL DUTIES FOR TEACHERS 39

GENERAL DUTIES FOR DEPARTMENTAL SUPERINTENDENTS 40

GENERAL DUTIES FOR GENERAL STAFF 40

CHURCH COVENANT

Having been led, as we believe by the Spirit of God, to receive the Lord Jesus Christ as our Savior and, upon the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God, and this assembly, most solemnly and joyfully enter into covenant with one another as one body in Christ.

We engage, therefore, by the aid of the Holy Spirit to walk together in Christian love; to strive for the advancement of the Church, in knowledge, holiness and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor and the spread of the Gospel through all nations.

We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings; to avoid all tattling; backbiting and excessive anger; to abstain from the sale and use of intoxicating drinks as a beverage; to be zealous in our efforts to advance the kingdom of our Savior.

We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay.

We moreover engage that when we remove this place we will as soon as possible, unite with some other church where we can carry out the spirit of this covenant and the principles of God’s word.

VISION STATEMENT

Our vision is to touch our world with the transforming power of the Gospel of Jesus Christ so that a Christian life view may spread throughout our communities.

PURPOSE STATEMENT

The purpose of Canaan Baptist Church is to glorify God through its commitment to help Christ fulfill his mission in the world.

FOCUS

Canaan Baptist Church, being cognizant of the many demands and opportunities for ministry, has chosen to focus on the following four areas:

1. Christ centered Discipleship and Evangelism training

2. Comprehensive Christian Education

3. Church Cultivated Economics

4. Competent Lay Leadership

ANNUAL CHURCH PROGRAM

Try an evening communion service from 6:00 – 7:30 p.m.

Church Goals for 2011

Short Term

Baseline Data

Increase evangelism personal and group by 5% 0

Increase church membership by 10%. 402

Increase participation in Church School 10%. 125

Increase participation in Bible Class 10% 82

Increase participation in Leadership Training 5 % 48

Increase tithing by 10%. 84

Increase participation in ministries by 5%.

Long Term

• Focus on evangelism and evangelism training, relationships, and ministry to the family.

• The Strategic Planning Team will share the long term, ten year plan for the church by February 2011.

Finance

• Create a plan to finance the church program and create a budget to do it.

• Create a Capital Campaign.

• Create a way for members to support annual day events with monthly or weekly contributions throughout the year.

• The Finance Ministry shall provide a financial report on a monthly basis to the membership (and ministries)

• Renting/leasing this building

• Revisit external/internal control practices (Trustees/Finance)

• Someone to collect and list (register) bills

Trustee

Recommendation:

Have church locks change and re-issue keys to appropriate individuals. Also change combination to save. Find out who have keys to all the church vehicles.

Christian Education Goals 2011

Plan, implement and facilitate an off site retreat for the church ministries and others. Appoint a committee to identify and secure a location for the retreat . . . an institute on worship is to be part of the retreat.

Plan and implement:

• A series of workshops on our church structure – protocol, policies and procedures

• Training workshops for Presidents, Vice – Presidents that will include topics such as: ministry job descriptions, parliamentary procedure and or consensus building methods; how to read and understand our church budget

• Training workshops on planning worship and annual day events at Canaan for Annual Day chairpersons and their committees

• Plan and implement a series of workshops for the church and community

• Attend to evangelism, evangelism training, support the development and involvement in evangelistic appeals/activities.

• Start a tutoring program

• Conduct a needs assessment

• Create an in-house resource booklet

• Counseling services

• Put contact information for sick, shut-in, in the bulletin

Church Hierarchy

Church Organizational Chart

[pic]

OFFICIAL DIRECTORY

PASTOR

Reverend John F. Johnson 5430 North 26th Street (414) 393 – 0724

Reverend Listgerald Baker (Associate)

DEACONS MINISTRY

Mr. Rufus Finner, Chairperson 3901 N. Humboldt (414) 964 - 3222

Mr. Ralph Pace, Ass’t. Chairperson 3513 N. 41st Street (414) 447 - 6439

Mr. Ronald Jackson 4137 N. 12th Street (414) 264 - 2026

Mr. Fredrick Jones 4285 Peppercorn Circle (262) 786 - 6728

Mr. Joseph Burtin 4630 N. 56th Street (414) 536 - 6986

Mr. James Erkins 8582 W. Grantosa Drive (414) 466 - 8998

Mr. Alvin Spearman 5056 N. 19th Place (414) 228 - 9639

DEACONESS MINISTRY

Mrs. Marian Jones, President 4285 Peppercorn Circle (262) 786 - 6728

Mrs. Jessie Westmoreland, Sec. 2931 N. 38th Street (414) 442 - 5757

Ms. Carolyn Carter 3217 W. St. Paul Ave. (414) 342 - 0872

Mrs. Carrie Burtin 4630 N. 56th Street (414) 536 - 6986

Mrs. Damita Spearman 5056 N. 19th Place (414) 228 - 9639

Mrs. Loretta Jackson 4137 N. 12th Street (414) 264 - 2026

Mrs. Louise A. Mormon 7150 N. 98th Street (414) 760 - 9008

CHURCH CLERK

Mrs. Loretta Jackson, Clerk 4137 North 12th Street (414) 264 -2026

Mrs. Delphine Bracey, Ass’t. Clerk 6124 W. Hustis Street (414) 353 -5263

TRUSTEE MINISTRY OFFICERS

Mr. Jimmy Garrett, Chairperson 6510 N. 68th Street (414) 353-3509

Mrs. Jenella OglesbyMs. Nadine Ransom, Secretary 7600 W. Donna Ct. #206 (414) 362-0020

FINANCE MINISTRY OFFICERS

Ms. Darlene Rose, Chairperson 1810 W. Woodbury Ln. (414) 351-0364

Mrs. Jenella OglesbyMs. Nadine Ransom, Secretary 7600 W. Donna Ct. #206 (414) 362-0020

CHURCH TREASURER

Ms. Stephanie McWilliams, Treasurer 4041 N. 42nd Street (414) 442-5398

CHRISTIAN EDUCATION MINISTRY

Ms. Pamela Lucas, Director 3157 N. Palmer Street (414) 263–2039

Mrs. Gloria Garrett, Asst. Director 6510 N. 68th Street (414) 353–3509

MISSIONARY MINISTRY OFFICERS

Ms. Darnelle Bowles, President 4255 N. 19th Place (414) 372–5939

Ms. Ann Wilson, 1st V—Pres. 727 W. Cherry Street (414) 263-1808

Ms. Jenella Oglesby, 2nd V – Pres. 2881 N. 38th Street (414) 445-4375

Ms. Kivesta Andrews, 3rd V – Pres. 3707 N. 20th Street (414) 444-2123

Ms. Elaine Kinzey, Rec. Secretary 10158 Kiehnau Ave. (414) 760-3173

Ms. Darnelle Bowles, President 4244 N. 19th Place (414) 372–5939

Ms. Nadine Ransom, Corresponding Sec. 4058 N 61st #4 (414) 873-7119

Ms. Jenella Oglesby, 1st V – President 2881 N. 38th Street (414) 445-4375

Ms. Kivesta Andrews, 2nd V – President 3707 N. 20th Street (414) 444-2123

Ms. Elaine Kinzey, Secretary 10158 Kiehnau Ave. (414) 760-3173

CHURCH SCHOOL ADMINISTRATIVE STAFF

Ms. Damita Spearman, General. Supt. 5056 N. 19th Place (414) 228–9639

Ms. Mae Beard, Gen. Supt in Training 7700 W. Willowbrook (262) 242-2620

Ms. Verlee Portis, Asst. Gen. Supt. 10937 W. Florist Ave. (414) 353-7314

Ms. Carolyn Carter, Asst. Gen. Supt. 3217 W. St. Paul Ave. (414) 342-0872

Ms. Melissa Thomas, Asst. Gen. Supt. 234 N. Broadway, #602 Unlisted

MEN OF CHANGE MINISTRY

Mr. Fredrick Jones, Chairperson 4285 Peppercorn Circle (962) 786-6728

Mr. Michael Adams , Asst. Chairperson 3408 N. 11th Street (414) 372-4414

CHILDREN’S MINISTRY

Ms. Marie McClain, Director 11101 W. Heritage Drive (414)438-9797

Ms. LaTanya Baldwin, Asst. Director 3957 N. 53rd Street (414)763-7994

YOUTH MINISTRY

Mrs. Carolyn Hooker, Director 3819 N. 6th Street (414) 265-9356

Ms. Melissa Thomas, Asst. Director 3930 N. 70th Street (414) 416-7649

YOUTH MINISTRY

Mrs. LaDonne Johnson, Director 5430 N. 26th Street (414) 393–0724

Mrs. Marie McClain, Asst. Director 11101 W. Heritage Dr. (414) 438–9797

Ms. Anne Jones, Asst. Director 8621 N. Service Dr. (414) 586–9247

Ms. Juliet Starks, Asst. Director 5916 N. 41st Street (414) 461–5895

DRUG AND ALCOHOL MINISTRY

Mrs. Marian Jones, Coordinator 4285 Peppercorn Circle (262) 783–5655

Mr. Willie Ponds, President 3441 N. 13th Street (414) 264–1760

Mrs. Terry Cosby, Vice President 3815 N. 80th Street (414) 562–1593

OUTREACH MINISTRY / MEMBERSHIP SERVICES DIRECTOR

Mrs. Louise A. Mormon 7150 N. 98th Street (414) 760--9008

PASTOR / CHURCH SECRETARY

Ms. Nadine Ransom 7600 W. Donna Ct. (414) 362-0020

PERMANENT COMMITTEES

EMPLOYMENT COMMITTEE

Phyllis Headd Luther Jones Alvin Spearman

SOCIAL WORKERS COMMITTEE

Cheryl Walker – Lloyd Areatha Miller Darnelle Bowles

NOMINATING COMMITTEE

The duties of this ministry are from Article X of the Constitution

PHOTOGRAPHER

Gloria Lawrence

Juliet Starks

INTERNAL AUDIT COMMITTEE

Loretta Jackson, Team Leader Lolita Davis

PUBLIC RELATIONS/ WEB DESIGN

Pamela J Lucas Rita Qualls

Roslyn Dandridge

RECORDING TECHNICIANS

Alvin Spearman Andre McClain Quentin Triggs

Affiliations

H. MATTHEW BEECHAM SCHOLARSHIP MINISTRY

George Schmidley

Cheryl Walker – Lloyd

Rufus Finner

Fredrick Jones

Pamela Lucas

Juliet StarksCynthia Bryant, Chairperson

The two (2) students who receive the highest honors from high school (3.00 cumulative average or over) will receive a $1,000.00 scholarship; other students who receive less than a 3.00 average shall receive a donation of encouragement to continue their education. All recipients must have participated in the Youth activities and have paid $1.00 per week the previous year.

The Scholarship Ministry has permission to raise funds in any Christian manner to reach their designated goal (i.e. selling, etc.) and solicit funds through organizations that would assist worthy students and develop proposals to Foundations.

The Church will give an annual donation to all college students who are active church members and meet the criteria of The H. Matthew Beecham Scholarship.

AMACHI PROGRAM

George Schmidley, Chairpersonn

Connie Johnson

CHRISTIAN EDUCATION MINISTRY

Pamela Lucas, Ph.D., Director

Gloria Garrett, Assistant Director

Darnelle Bowles, General Mission

Rufus Finner, Prison Ministry

James Franklin, Bus Ministry

Echo Gilchrist, Mass ChoirMusic Ministry

Cheryl Hill, Ushers MinistrySecretary

Carolyn Hooker, Youth Ministry

Willie Ponds, Free N One Ministry

Marie Irby, Nurses

Fredrick Jones, Men’s Ministry

Marie McClain, Children’s Ministry

Louise Mormon, Outreach Ministry

Nadine Ransom, Women’s Ministry

Darlene Rose, TrusteesFinance

Martha Simond, Ushers Ministry

Damita Spearman, Church School

Governance Board

John F. Johnson, Pastor

Rufus Finner, Chairperson of the Deacon Board

Stephanie McWilliams, Church Treasurer

Loretta Jackson, Church Clerk

Darlene Rose, Finance Chairperson

Jimmy Garrett, Trustee Board Chairperson

Pamela J. Lucas, Director of Christian Education

Louise Mormon, Director of Membership Services

Marie McClain, Couples Ministry

2011 Trustee Ministry

Jimmy Garrett, Chairperson

All issues, or concerns, related to and involving the Trustees will be directed to Bro. Jimmy Garrett.

CHURCH MINISTRIES

OUTREACH MINISTRIES

EVANGELISM TEAM

Chairperson of the Deacon Board

Mission President

Choir President

Church School Superintendent

Bus Ministry Chair

New Member’s Instructor

Youth Ministry Director

Daughter’s of the King Chair

Men’s Ministry Chair

Directors of Christian Education

Nurses Chair

Ushers Chair

MISSIONARY SOCIETY

Darnelle Bowles, President

Jenella OglesbyAnn Wilson 1st Vice President

Kivesta AndrewsJenella Oglesby, 2nd Vice President

Kivesta Andrews, 3rd Vice President

Elaine Kinzey, Recording Secretary

Nadine Ransom,Recording, Secretary

***Requests for any assistance must go through the church office.

Meeting: 4th Saturday of each Month

n

PRISON MINISTRY

Rufus Finner, Chairperson

Adeline Pressie

Bettye Coleman

Fredrick Jones

Albert Oglesby

Terrance Davis

DRUG AND ALCOHOL MINISTRY

Marian Jones, Coordinator

FREE’ N ONE MINISTRY TOUGH LOVE MINISTRY BUS MINISTRY

Willie Ponds, President / Facilitator Marian Jones, Facilitator Shurlene Ponds

Terry Cosby, VP/

MEETING: Monday 7:00 pm.

SHARE PROGRAM MINISTRY

(Coordinated by the Outreach Ministry)

Brenda Oglen, ChairpersonSammie Luster

Dorothy Ingram

Jackie Johnson

Melvyne Wilson

Emmitt Williams

Dorothy Ingram, Vice-Chairperson

CHURCH SCHOOL DEPARTMENT

GENERAL STAFF

Damita Spearman, General Superintendent

Mae Beard, General Superintendent –in-Training

Verlee Portis, Asst.General Superintendent

Carolyn Carter Asst. General Superintendent

BREAKFAST COORDINATORS

Ella Bailey

Gloria Lawrence

Marie Irby

CHURCH SCHOOL / ADULT DEPARTMENT

Rufus Finner, Superintendent

Emma Kennis, Asst. Superintendent

Clementine Green, Secretary

CLASS NUMBER 1

Ralph Pace, Teacher Michael Adams,

CLASS NUMBER 2

Lessie B. Qualls, Teacher Leola Rush, Asst. Teacher Carrie Burtin, Asst. Teacher

CLASS NUMBER 4

Loretta Jackson, Teacher Cleotha Zackery, Asst. Teacher Ronald Jackson, Asst. Teacher

NEW MEMBER’S – CLASS NUMBER 5

Louise A. Mormon, Teacher

John F. Johnson, Assistant Teacher

Areatha Miller, Secretary/Assistant Teacher

CLASS NUMBER 6

Elaine Kinzey, Teacher Ann Horton, Asst. Teacher In-Training

CLASS NUMBER 7

Fredrick Jones, Teacher Terrance Davis, Asst. Teacher

CLASS NUMBER 8

Lessaree Walker, Teacher Cheryl Hill, Asst. Teacher

NON TRADITIONAL – CLASS NUMBER 9

Pamela Lucas, Teacher Rev. John F. Johnson, Asst. Teacher Clementine Green, Asst. Teacher in Training

FREE’ N ONE – CLASS NUMBER 10

Willie Ponds, Teacher Marian Jones, Asst. Teacher Terry Cosby, Asst. Teacher

YOUNG ADULTS (18 – 35) CLASS NUMBER 11

Gloria Garrett, Teacher Talonda Robinson, Asst. Teacher Erma Davis Asst. Teacher

Gloria Smith, Asst. Teacher

YOUTH DEPARTMENT

Carolyn Hooker, Asst Teacher Anne Jones, Teacher Melissa Thomas, Teacher

INTERMEDIATE DEPARTMENT

Juliet Starks, Superintendent Lydia Crape, Asst. Teacher

JUNIOR DEPARTMENT

Jessie Westmoreland, Superintendent Jackie Beason, Teacher

PRIMARY DEPARTMENT

LaVern Patterson, Superintendent

Terry Howell, Teacher

KINDERGARTEN DEPARTMENT

Stephanie McWilliams, Superintendent

Monica Johnson, Teacher

Echo Gilchrist, Teacher

NEW MEMBERS’ YOUTH AND CHILDREN (6-17)

Stephanie McWilliamsVerlee Portis, Teacher

See special hand out for the new schedule and Youth & Children’s Review Schedule

CHURCH SCHOOL OUTREACH MINISTRY TO THE HOMEBOUND

On a rotating schedule, teachers from the Church School will teach in the home. (We gladly welcome anyone to serve as a homebound teacher. They would be subject to the requirements of a regular teacher, but they would teach one-on-one in homes.)

SERVICE MINISTRIES

GENERAL OFFICERS OF THE USHER MINISTRY

Wondrous ErkinsMartha Simond, President /Instructor

Johnie Crice, Vice President

Emma Kennis, Secretary

Nellie Jones, Chaplain

SENIOR USHER BOARD #1

Wondrous ErkinsMartha Simond, President

Emmitt Williams, Vice President

Shirley Arberry, Secretary

Martha Simond, Asst. Sec. #2

Marie Irby, Treasurer

Dewitt WalkerNellie Jones, Chaplain

Emmitt Williams, Asst. Chaplain

MEETINGS: 2nd Saturday 10 a.m. - 12 p.m.1st Saturday before 1st Sunday

Workshop: 2nd Saturday 10 a.m. – 12 p.m.

SENIOR USHER BOARD #2

Cheryl HillNorma Cox, President

Elgie Holifield, Vice President

Emma Kennis, Secretary

Johnie Crice Treasurer

Cheryl Hill, Chaplain

MEETINGS: Second (2nd) Saturday – 12:15 p.m.

SENIOR USHER BOARD #3

Emma Kennis, President Elgie Holifield, Vice President Johnnie Crice, Treasurer

Cheryl Hill, Chaplain

MEETINGS: 2nd Saturday 12:15 pm.

JUNIOR USHER MINISTRY SUPERVISIORS

Johnnie Crice

Verlee Portis

Marie Irby

Cheryl Hill

JUNIOR USHER BOARD

Cloise Crape

Maia Easley,

Trenace Fitch,

Nile Lloyd

Nubia Lloyd

Collin McClain

J.T. Thomas

Malcolm Thomas,

Steven Qualls

Aaliyah Qualls

MEETINGS: 3rd Saturday – 10:15 a.m.

NURSES GUILD

Marie Irby, President

Norma Cox, Vice President

Grace Staton, Secretary

Cladie Miller, Treasurer

Gwen Arberry

Ella Bailey

Thomas Marsh

Jimmy Garrett

Clifford Weddle

Elaine Lee

Gwen Webb

Cecil Crice

Connie Johnson

Lena Booker-Wilder

MEETING: Saturday – 2:00 p.m.

COURTESY MINISTRY

Cheryl Hill, Chairperson

Loretta Jackson, Vice Chairperson

Phyllis Headd

Emma Kennis

Ellis Hooker

Michael Adams

Marsha Baldwin

Jasmine Carter

BUS MINISTRY

James Franklin, Coordinator

Jimmy Garrett, Asst. Coordinator

Roderick Johnson, Assistant Coordinator

Bobby Portis, Recording Secretary

KITCHEN MINISTRY

Nellie JonesMarie Irby, Chairperson

Terry Howell, Vice-ChairpersonCarrie Montgomery

Gwen ArberryGrace Staton

Mae Whitley

Ora Baylor

Norma Cox

Leonard Johnson

Wendy Radcliff

Sammie Luster

Stephone Cosby

Terry Howell

Roger Carroll

KITCHEN CLEAN – UP

Terrance Davis

Ora Baylor

Dorothy Olloway

Norma Cox

Leonard Johnson

FOOD SERVERS MINISTRY

Marian Jones

Loretta Jackson

Terry Cosby

Gloria Garrett

Carolyn Carter

Melissa Thomas

Damita Spearman

Stephanie McWilliams

Yolanda Turner

Gwen Jones

Beverly Ayers

Ruby McWilliams

Marie Irby

GREETERS MINISTRY

Ruby McWilliams, Chairperson

FINE ARTS MINISTRIES

MUSIC MINISTRY

MASS CHOIR

Echo Gilchrist, President

Adeline Pressie, Vice President

Lolita Davis, Treasurer

Carolyn Carter, Fin. Sec.

Damita Spearman, Chaplain

Echo Gilchrist, Asst. Chaplain

Kivesta Andrews, Asst. Chaplain

Andrea Davis, Assistant Chaplain

Sarah Hunter, Asst. Chaplain

Stephanie McWilliams, Rec. Sec.

MASS CHOIR SICK COMM.

Juanita Lyons, Chairperson

Elaine Kinzey, Vice. Chair

MASS CHOIR FELLOWSHIP COMM.

Marian Jones, Chairperson

MEETING & REHEARSALS: Tuesday, 6:30 p.m.

MALE CHORUS

Ronald JacksonAlvin Spearman , President

Ralph Pace, Vice-President

Roderick Johnson, Secretary

Bro. Frank King, Chaplain

MEETING & REHEARSAL: Thursday, 7:00 p.m.

PRAISE TEAM

Marsha Baldwin, Coordinator

Pamela Lucas

Lavern Patterson, Assistant Coordinator

WOMEN’S MASS CHOIR

Marian Jones, President

Nadine Ransom, President

Sharon PattersonLaVern Patterson, Vice President

Mattie MarshStephanie McWilliams, Treasurer

LaVern PattersonCarolyn Carter, Secretary

Pamela LucasEcho Gilchrist, Chaplain

MEETING & REHEARSALS: Tuesday before 4th Sunday, 6:30 p.m.

VOICES OF COMFORT CHOIR

Marie Irby, President Jenella Oglesby, Secretary

Ruby McWilliams, Asst. Secretary Flora Smith, Treasurer Kivesta Andrews, Chaplain

Gloria Lawrence, Asst. Chaplain Juanita Lyons, Asst. Chaplain

MEETING & REHEARSALS: Wednesday 11:00 a.m.

YOUTH CHOIR

Add: Trenace Fitch, President

Charisma Crape, Vice PresidentPresident

Colin Crape, SecretaryVice President

Steven Qualls/Collins McClain, Chaplin

Sis. Damita Spearman, Supervisor

Sis. LaDonne Johnson, Supervisor

MEETING & REHEARSALS: Thursday 7:00 p.m.

ANGEL CHOIR

LaTanya Baldwin, Supervisor

Carolyn CarterStephanie McWilliams, Assistant Supervisor Beverly Ayers, Supervisor Stephanie McWilliams, Supervisor

Melissa Thomas, Supervisor Marie McClain, Supervisor

MEETING & REHEARSALS: 2nd Saturday, 10:30 a.m.

NEW ROBE MINISTRY

Marian Jones, Chairperson

Areatha Miller, Asst. Chairperson

PRAISE DANCE MINISTRY TEAM SUPERVISORS

Adriane GriffinAdriane Griffin

, Chairperson

Adeline Pressie, Vice-Chairperson

One-on-One Ministries

Michael Adams

Emmitt Williams

George Smith

R.C. Moore

Cecil Oglesby

Carl Easley

Alvin Spearman

Ellis Hooker

Terrance Davis

George Schmidley

Ralph Pace

Joseph Burtin

CHILDREN’S MINISTRY

Marie McClain, Director

LaTanya Baldwin, Assistant Director and Angel Choir Supervisor

YOUTH MINISTRY

LaDonne JohnsonCarolyn Hooker, Director

Marie McClainMelissa Thomas, Asst. Director

Damita Spearman, Youth Choir, SupervisorJuliet Starks, Asst. Director

Anne Jones, Asst. Director

Women’s Ministry DAUGHTERS OF THE KING

Nadine Ransom, Chairperson

Erma DaviChawnette Hicks, Vice Chairperson

COUPLES’ MINISTRY

Marie & Andree McClain, Facilitators

Mae & Sylvester Bread

Carrie & Joseph Burtin

Verlee & Bobby Portis

YOUNG ADULT MINISTRY(18 – 35 Yrs.)

LaTanya Baldwin, Chairperson

Echo Gilchrist, Vice-Chairperson

Gloria Garrett, Advisor

Aretha Miller, Advisor

MEN’S MINISTRY

Fredrick Jones, Chairperson

Michael Adams, Vice-Chairperson

MOTHERS BOARD

Josephine Hicks, President

Alice Vernell, Vice-President

Juanita Lyons, Secretary

Carrie Burtin , Asst. Secretary

Lessie B. Qualls, Sgt. At Arms

Kivesta Andrews, Chaplin

Ora Baylor

Rosie Luckett

Odell Harris

Annie L. Walton

Suelar Scales

Wilhemina R. Jackson

Joyce Miller

COUPLE’S MINISTRY

Deacon Ronald Jackson and Deaconess Loretta Jackson, Chairpersons

GENERAL MINISTRIES

BULK MAILING TEAM

Cynthia BryantChurch Secretary

Joyce Huntley

Gloria Lawrence

STRATEGIC PLANNING

Darlene Rose, Facilitator

Rev. John F. Johnson

Pamela Lucas

Gloria Garrett

Fredrick Jones

Alvin Spearman

Darnelle Bowles

Marsha Baldwin

Erma Davis

Roderick Johnson

Janice Williams

Tiffany Jones

Melissa Coleman

George Schmidley

Bobby Portis

James Haynes

NEW MEMBER’S MINISTRY

Louise Mormon, Chairperson

Ann Wilson, Vice-Chairperson

Elaine Kinzey, Recording Sec.

Joyce Huntley, Corres. Sec.

Kivesta Andrews, Chaplain

Ruby McWilliams

Sharon Patterson

Billy Connor

Sarah Hunter

Terrance Davis

Areatha Miller

Ava Denson

PASTORAL SUPPORT MINISTRY

Beverly Ayers

Cynthia Bryant

Gloria Garrett

Cheryl Hill

Marie Irby

Connie Johnson

Fredrick JonesMarian Jones

Gloria Lawrence

Pamela Lucas

Ralph Pace

Marie McClain

Stephanie McWilliams

Louise Mormon, Chairperson

Gloria Garrett, Vice-Chairperson

Quila Haynes

PICNIC RECREATION COMMITTEE

Marsha Baldwin

Nadine Ransom

CHURCH’S ANNUAL ACTIVITIES

MEN’S Month

John F. Johnson Ralph PaceLuther Jones, Chairperson

Michael Adams, Vice-Chairperson

WOMEN’S Month

Phyllis Headd, Chairperson

Nadine Ransom, Vice – Chairperson

Marsha Baldwin

Marie Irby

Loretta Jackson

Adeline Pressie

Cheryl Walker – Lloyd

AFRICAN – AMERICAN HISTORY

Lolita Davis, Vice Chairperson Chairperson

Talonda Robinson, Recording Sec.

LaDonne Johnson, Corr. Sec.

Beverly Ayers

Verlee Portis

Adeline Pressie, Chairperson

Adriane Griffin

Stephanie McWilliams

CHURCH ANNIVERSARY

Anne Jones, Chairperson

Mae Whitley, Vice – Chairperson

Fredrick Jones

Rufus Finner

Flora Smith

Ann Tate

Chawnette HicksEllis Hooker

Josephine Hicks

Darlene Rose

Alice Vernell

Melissa Thomas

Johnnie Crice

Andrea Bass

YOUTH & CHILDREN’S DAY

(UNDER THE DIRECTION OF THE YOUTH MINISTRY & CHILDREN’S MINISTRY)

PASTOR’S ANNIVERSARY AND PASTOR’S BIRTHDAY COMMITTEE

(UNDER THE DIRECTION OF THE PASTORAL SUPPORT MINISTRY)

USHERS AND NURSES’ ANNUAL DAY

Marie Irby, Chairperson

Johnie Crice, Vice-Chairperson

Martha Simond, Vice – Chairperson

Grace Staton, Secretary

Cladie Miller, Acting Secretary

Committee: Wondrus Erkins

Johnnie Crice

Emma Kennis

Emmitt Williams

VACATION BIBLE SCHOOL

(VACTION BIBLE SCHOOL WILL BE COORDINATED BY CHURCH SCHOOL GENERAL STAFF)

ANNUAL CHURCH PICNIC COMMITTEE

Luther Jones, Chairperson

Gwendolyn Jones, Vice-ChairpersonStephanie McWilliams

Gwen Jones

Marie Irby

NURSES’ ANNUAL SALAD EXTRAVAGANZA

Marie Irby, ChairpersonMINISTRIES IN DEVELOPMENT / TRAINING

A WORD OF HOPE MINISTRY (Grief)

SENIOR MINISTRY

To include an Exercise Ministry

CHILDREN’S CHURCH MINISTRY

Under development by the Young Adult Ministry

ORDER OF MORNING WORSHIP

9:00 A.M. Church School – Supt. In Charge

10:15 A.M. Meditation

10:30 A.M. Morning Worship – Organ Prelude

10:30 A.M. Processional – All Choirs

Call to Worship

Invocation – Deacons

Praise Team

Selection

Responsive Reading

Congregational Hymn

Selection

Altar Prayer

Scripture

Children’s Moment in Worship

Greetings: What A Fellowship

Selection

The Preached Word

Invitation to Christian Discipleship

Ministry of Sharing

God’s Tithes/Our Offering/Consecration

Highlights/Pastoral Observations

Communion (1st Sunday)

Benediction

BIBLE CLASS

12:00 Noon & 7:00 P.M. Each WEDNESDAY

(All leaders, teachers and members are to attend)

Aims for Ministry Leaders

“The 70 Disciples came back very happy. They Said, “Lord, even demons obey us when we use the power and authority of your name!” Luke 10: 17

When we recognize Him as the focus of our ministries, the execution of this Church Annual Program will be successful.

1. Accentuate the positive, But because the God who called you is holy you must be holy in every aspect of your life. (1 Peter 1: 15) NKJV

2. Make a personal commitment to expose the Word of God to as many individuals as

possible. Bring at least one visitor each week to Bible Study, Sunday School, Worship Service or all. He must be devoted to the trustworthy message we teach. Then he can use these accurate teachings to encourage people and correct those who oppose the word. (Titus 1:9) NKJV

3. Gather contact information on those individuals whom you encounter for follow – up. Submit all gathered information (name, address, phone number) to the Director of and Membership Services. We should not stop gathering together with other believers, as some of you are doing. Instead, we must continue to encourage each other even more as we see the day of the Lord coming.

(Hebrews 10:25) NKJV

4. Ministry meetings should include discussion on the most effective manner of

reaching the unsaved as much as possible. Sing to the Lord! Praise His Name!

Day after day announce that the Lord saves His people. Tell people about His glory. (Psalm 96: 2) NKJV

5. Increase the numerical, spiritual and financial support of your group.

6. Schedule regular meetings with a prepared agenda. Minutes and financial reports are mandatory for each ministry.

7. Officers and Ministry leaders shall attend Church School, Second, Sunday Leadership meetings, Worship Service and Bible Study on a regular basis. Encourage your group members to do the same.

8. Make the partaking of the Lord’s Supper on the First Sunday’s a priority.

9. Officers and Ministry Leaders are expected to lead by example.

10. Prepare for Bible Study and Sunday School. Familiarity with scripture strengthens your faith. With true understanding of God’s Word, we can sincerely appreciate the grace and mercy He gives us unconditionally.

11. Prayer shall be a prerequisite for each ministry gathering.

Guidelines for 2011 For All Ministries

• Working with the Directors of Christian Education, complete your ministry job descriptions, vision and purpose statements making sure they align with the church vision and purpose statement.

• Ministry Leaders, identify a way to share and teach your ministry the ministry description. (Updates will be shared in CEMC meetings.)

• Set goals to enhance: Worship, Ministry, Evangelism, Fellowship, Edification (Updates will be shared in CEMC meetings.)

• Plan a way to achieve these goals.

• Plan according to your tasks, vision and purpose statements.

• Ministries such as Men’s, Women’s Singles, Couples, Young Adult, and Drug and Alcohol are to be ever mindful that while we deal with issues affecting the lives of fellow Christians, our focus on evangelism should prompt us to consider that there are non – Christians who are faced with some of the same issues. Let us make every effort to include these individuals when ever and where ever possible.

• Submit proposals for planning brand new events and activities to the church secretary who will give them to the Director of Christian Education.

• Submit Special Event forms for events the ministry plans to repeat. Please submit these No later than September 14, 2011 to the Director of Christian Education for the next calendar year.

• Special Events forms do not need to be submitted for Annual Youth, Men’s, Women’s, Church Anniversary, Vacation Bible School. They will automatically be scheduled at their usual times.

• All events are to be scheduled on the church calendar and must be approved by the Pastor

and / or the Director of Christian Education. Then they will be scheduled on the church

calendar.

• Limit the number of “major” events you sponsor to allow each ministry the opportunity to play a role in supporting the church vision and purpose. Focus on evangelism, ministry, worship, and edification, if you do those, fellowship will be addressed because you will be fighting the same battles. While 12 months is a long time, it isn’t when there are over a dozen ministries of the church. The Philippians 2:4 says, “Look not every man on his own things, but every man also on the things of others”.

• Ministry’s need to make quarterly, bimonthly reports to CEMC (Christian Education Ministry of Canaan) to make sure information is communicated.

• Plan activities related to your ministry job description, vision and purpose statement that are related to the development of our overall goals related to evangelism, evangelism training, relationships and ministry to families.

• Use appropriate forms for ministry planning, budget planning, etc. Submit copies to the office for delivery to the Directors of Christian Education.

• Devise and implement plans to increase participation in your ministry. (Updates will be shared in CEMC meetings.)

• Devise creative ways to advertise events beyond flyers and announcements during church services. Create advertising to target the audience you want. Put all announcements in the bulletin. The deadline to submit announcements is Wednesday night before Sunday.

• Bulk mailings must be prepared and ready to go a minimum of ten (10) days before you want it delivered.

• Information for advertising shall be submitted 2 months in advance.

Revised 10-2009 (4-1-10ch)

CONSTITUTION – BY-LAWS

OF

CANAAN BAPTIST CHURCH

OF

MILWAUKEE, WISCONSIN

PREFACE:

Whereas, the history of the Christian Church of all times proves that certain rules and regulations are necessary to properly attain the purpose and fulfill the obligations of congregations and:

Whereas, the apostle Paul sets forth: I Corinthians 14:40; that all things in the church should be done decently and in order, therefore, be it resolved:

That we, a congregation of confessing Christians of the Canaan Baptist Church, Milwaukee, Wisconsin, do herein in the name of the true God, Father, Son, and the Holy Spirit, adopt the following Constitution-By-Laws.

Article I - Name

This organization shall be known as the Canaan Baptist Church of Milwaukee, Wisconsin. This organization shall further be referred to as the “Church”. The Church maintains its principle office at 2975 N. 11th Street, Milwaukee, Wisconsin 53206.

Article II - Purpose

The purpose of this church shall be to advance the Kingdom of Jesus Christ. It shall seek to attain this end through the public worship of God, the preaching of the Gospel of Christ, consistent missionary endeavor, and Christian Education.

Article III – Governance and Affiliation

The Church is autonomous and maintains the right to govern its own affairs, independent of any denomination control. Recognizing, however the benefits of cooperation with other churches in the work mission, this Church voluntarily affiliates wit the National Baptist Convention USA, Inc. and the General Baptist State Convention of Wisconsin. The Governance Board is lead by the Pastor and comprised of:

Chairman of the Deacon Board, Church Treasurer, Church Clerk, Chair of the Finance Committee, Chair of the Trustee Board and the Director of Christian Education.

The members of the Governance Board must be members in good standing. The members of the Governance Board will be appointed by the Pastor and approved by the Church annually.

Article IV - Membership

Section One: Qualifications: Any person may become a member of this church upon acceptance of Christ as his/her personal Savior.

Modes of Admission:

a. Upon confession of faith in Jesus Christ as Savior and Lord and after baptism by immersion.

b. By letter from some other Baptist Church or like faith.

c. Upon statement of Christian experience, if previously baptized by immersion

d. By restoration.

Section Two: All new members must complete new member’s classes before the right hand of fellowship is extended.

Section Three: A member in good standing is an individual that is obedient to God’s word with their presence at church activities and has participated in documented tithes and offerings in the last ninety (90) days.

Section Four: Any member is eligible to vote if they are eighteen (18) years of age or older at the time of the vote and is in good standing with the Church.

Section Five: Any members absent more than three (3) months must have lawful excuse or be placed on a delinquent list. The delinquent member may pay up or reunite at will.

Members who are:

homebound or are dealing with an extended illness

residing in a nursing home or long term care facility

active military service

away at college

will not be considered delinquent.

Any delinquent member is ineligible to vote or participate in any further church activities until back dues and assessments are paid. They may only sit in Worship Service. This is a member who has not given a documented donation in 90 days and has received a letter indicating they are a delinquent member and did not respond. No such person may be allowed to attend any Business Meetings until in good standing with the church.

Section Six: There are four ways (4) in which your membership is void. They are:

1. by Letter

2. by Death

3. by Exclusion

4. by taking legal action against the church

Section Seven: Before any member of the church is excluded they will have the opportunity to go through an Exclusion process.

Article V-Non Profit Status and Liquidation

This church is not organized for profit. In the event of liquidation or dissolution of the church, all of its assets and property of every nature and description whatsoever shall be paid over and transferred to the direction of the trustees to another non-profit organization.

Article VI – Amendments to Bylaws

New Bylaws may be adopted or these Bylaws may be amended or repealed by the affirmative vote of two thirds (2/3) majority of the votes represented at a duly held meeting of the members.

For any Bylaw under consideration for change, a Committee shall be appointed to study said change for thirty (30) days. The new Bylaw or change will be presented to the body for adoption within sixty (60) days.

A copy of the Bylaws must remain on the church’s premises, should be taught and explained regularly in Business Meetings and New Member’s classes. The Bylaws should be reviewed every three years to ensure they are supporting the work and business needs of the church and its members.

Article VII - Meetings

1). 100 members shall constitute a quorum for the transaction of business.

2). There will be a quarterly business meeting.

3). The Annual Meeting will be held the Friday after the last Sunday in October.

4). The Pastor will appoint, annually, a moderator for the Advisory Council meeting which will meet Monday proceeding each Business Meeting night.

Article VIII –Literature Governing the Church Body

The Holy Bible along with the New Standard Manual for Baptist Churches, by Edward T. Hiscox shall be the guides for this organization.

Article IX- Pastoral Duties

1). The Pastor shall have the authority to appoint ad hoc committees.

2). It shall be the duty of the Pastor to preach, to administer the ordinances of the Gospel, to act as a moderator when present in meetings for the transaction of business and to perform the various duties incumbent upon his office.

3). The pastor, by virtue of his office is the general superintendent of the church and all departments and agencies bearing its name, and it’s a member and ex-official of all committees, whether special or permanent.

Article X- Removal of the Pastor

In order to remove the Pastor, a special meeting will be announced two (2) weeks in advance by the Deacon Board with the approval of the Advisory Council. Removal requires a 2/3 majority vote. A quorum will be considered 100 members in good standing.

Article XI – Appointment and Duties of the Deacon

1). The Deacons shall be elected by the church subject to the Pastor’s approval and they will serve for an indefinite period of time.

2). It shall be the Deacon’s duty to assist the Pastor in ministry, visit the sick, provide for or recommend relief to such members that need monetary assistance, to distribute the Lord’s Supper, to take a general supervision of temporal interest in the Church, to recommend discipline when needed and to cooperate with and assist the Pastor in the performance of his duties.

Article XII – Duties of the Trustees

1). The Trustee Board shall have the authority to negotiate and transact business when the church has spoken.

2). The chairman of the Trustee Board, the financial secretary and the Treasurer are the authorized persons to sign all necessary documents in purchase and sale of property for Canaan Baptist Church.

Canaan Baptist Church, Inc.

Operations Manual

This manual along with the Constitution and By-Laws will be used to ensure that the business of the Church is handled in a Christian and orderly manner.

Definitions:

Business Meeting: Will be held the last Friday of the following months: April, July, October and January to discuss and transaction business of the church. If the dates need to change due to conflicting church events, the membership will be notified 30 days in advance of the change in date for the meeting. These meetings are only for members in good standing.

Delinquent member: Any member absent more than (3) months must have an excuse or be placed on a delinquent list. The delinquent member may pay up and reunite at will.

Documented offerings: Is any offering that is given to the church that is noted by the finance committee. This could be tithes, general offering, church school donations, annual day donations, and/or consecration offerings.

Governance Board: Is lead by the Pastor and is comprised of: Chairperson of the Deacon Board, Church Treasurer, Church Clerk, Chair of the Finance Committee, Chair of the Trustee Board and the Director of Christian Education.

Member: Any person who has accepted Christ as his/her personal Savior, has been baptized by immersion, completes the new members orientation and has received the right hand of fellowship from the pastor and deacon.

Member in good standing: is an individual that is obedient to the Word of God with their presence at church activities and has participated in documented tithes and offerings in the last ninety (90) days.

Mediation Process: is a process used to resolve disputes among church members. There are 6 steps to the formal mediation; 1) introductory remarks, 2) statement of the problem by the parties, 3) information gathering time, 4) identification of the problems, 5) bargaining and generating options, and 6) reaching an agreement.

If a matter of grievance arises with persons of the church, it should be brought before the Pastor and Chairperson of the Deacon Board, if not resolved at that point then to the Governance Board and if not resolved, then to the Church.

This process does not apply to membership concerns regarding church business. Those concerns should be taken to the church quarterly business meetings.

Quorum:

One hundred (100) members shall constitute a quorum for the transaction of business.

Watch care: a person can attend the church under this request. A person under watch care is not a member of the church but is generally a member of another church.

Membership

Any delinquent member shall not be allowed to hold office in the church.

Any delinquent member is ineligible to vote or participate in any church business until they have documented tithes and offerings.

A member will be notified via a letter from the church when they are deemed delinquent. The member will have 30 days to respond to the letter before being removed from the list of members eligible to vote during business meetings.

Any member involving this church in legal action directly or indirectly automatically severs his/her relationship with the church and can no longer participate in any activities where members only are allowed. All legal actions will be handled by the Trustees.

Documentation Process for all Monetary Offerings to the Church

For any monetary offerings to be documented by the finance committee staff, they must be recorded on an envelope or on the church school report log. For consecration offering to be documented it must be included in the offering envelope. For annual day offerings to be documented they must be included in an offering envelope and noted as an annual day offering. This information will be utilized to determine if a member is delinquent.

Business Meetings

There will be quarterly business meetings the Friday before the First Sunday of April, July, October and January. Please note these dates may change due to conflicts on the church calendar.

Any member may speak on any subject before the house body two (2) times, but not more than three (3) minutes at each rising.

Any member that disrespects the chair or uses language not becoming to good Christian conduct in any business meeting or church assembly shall be asked to leave.

Paid Employees of the Church

Paid employees of the church are the responsibility of the Employment Committee.

All employees should be hired and terminated by the Employment Committee.

All employees should have an annual performance evaluation conducted by the Employment Committee.

All employees should have one week of vacation with pay after one year of service prorated based on hours worked per week.

All employees shall be approved for employment by the recommendation of the Employment Committee.

All employment issues are the responsibility of the Employment Committee.

All employees will be paid weekly.

Expenses/Finance Procedures of the Church

All current bills will be paid without the consent of the entire membership if the funds were approved in the annual budget and funds are available.

Any spending that exceeds the amount that was put in the budget will not be refunded to the ministry. If the amount exceeding the budget is for utilities, i.e. electrical, gas, water, etc. the excess amount will be explained to the members during the quarterly business meeting.

All ministries need to obtain approval from the Director of Christian Education for any fund raising activities that will be conducted in the name of Canaan Baptist Church.

The Trustees have the ability to sign a binding contract up to $5,000 in case of an emergency. An emergency is considered anything that would cause damage to any church property or would make any church property unsafe for members and /or guests. Examples are; heating system goes out in the winter, electrical system goes out, there is a flood or water damage that needs to be attended to right away.

There will be one treasurer for the entire church.

Financial Operating Procedures

1. All Church bills and obligations shall be paid by “Check”.

2. The Treasurer and designated members of the Trustee Ministry are authorized to write checks for the Church.

3. All monies collected shall be deposited timely in the bank. The designated sub – ministry established by the Trustee Ministry will carry out this function.

4. In absence of the Pastor, the Chairperson of the Trustee Ministry is proxy for daily administrative operations unless the Pastor gives other directions.

5. The counters shall alternate from week to week. The Counting Team Ministry Leader will notify the persons responsible.

6. At least two (2) Trustees shall be present to deposit and remove monies from the vault.

7. There shall be six (6) designated times for monies to be counted in an alternating pattern known only to the Trustees.

8. Designated Trustees shall have two hundred fifty dollars ($250.00) available for making change during Sunday Worship.

9. The Church budget for the incoming year shall be approved at the Annual Business Meeting.

10. All Church Leaders and Officers must support the Church the Lord’s Way, through Tithes and Offerings.

11. There will be mid – year internal audit and an annual external audit conducted.

12. Request that the Finance Ministry develop and implement an Internal Control Document and Process.

13. Guidelines/Procedures to “use” facilities:

a) Contact the church secretary.

b) Request and complete a Special Event Form

c) Return it to the Secretary.

d) The Secretary will forward your request to the appropriate individual(s).

e) The secretary will contact you.

Affiliations with other Groups

The church and its auxiliaries shall appoint messengers to and pay appropriate representation fees in the proper associations and conventions-including district, state and national, as is practical.

It shall be the duty of said messengers to faithfully represent the desires of the church and to cooperate with the messengers of other churches in advancing the Kingdom of God.

The Pastor by virtue of his office shall be messenger to all associational or conventional meetings of which the church is a part, at the church’s expense, whether local, district, state, or national.

Appointment of Deacons

The deacons shall be elected by the church (subject to the Pastor’s approval) for an indefinite period.

Whenever a deacon has served faithfully for a long period, and is no longer able to perform the active duties incumbent upon his office, he may be declared Deacon Emeritus.

Process to amend By Laws

For any By-Law under consideration for change, a Committee shall be appointed to study said change for thirty (30) days. The new By-Law or change will be presented to the body for review with in sixty (60) days and a vote for adoption within ninety (90) days. The entire process must be completed in 90 days.

A copy of the By-Laws and Operations Manual must remain on the church’s premises, should be taught and explained regularly in leadership meetings and new member’s classes.

Responsibilities of Leaders

It is mandatory that all leaders attend two (2) Leadership Training sessions held on the second Sunday of each month.

The presiding officers of all auxiliaries and other ministries, not otherwise provided for, shall be elected by their respective auxiliary/ministry and approved by the church during its Annual Meeting.

There shall be a nominating committee appointed by the Pastor, whose duty it shall be to make nominations for all the offices of the church proper that may be made vacant by expiration of the time of service, death, removal or resignation during the Church year.

Any member shall have the privilege of making nominations from the floor subsequent to the nominating committee’s report. The church decides who shall be elected.

Ministry leaders refer to the president, vice-president, secretaries, treasurers, chairpersons, assistant chairpersons (annual day events included), Sunday school staff, including teachers. These individuals are expected to attend Leadership sessions, Bible Study, and Sunday School.

 3.     Individuals desiring to be considered for leadership should:

  a.     Demonstrate followship;

b.     Possess Biblical knowledge

c.     Participate in Leadership sessions, Bible Study, and Sunday School;

d.     Participate in state, district, national, or other approved training conferences or

        workshops related to their area of ministry;

e.      Possess prerequisite skill related to the position;

f.      Possess a passion for the ministry;

g.     Demonstrate a willingness to be trained.

 

4.     All leaders are asked to read this Program in its entirety. If you need clarification regarding the content of this program, feel free to contact the Leaders / Pastor. Leaders of the Church serve as assistants to the Pastor and thus, are expected to assist in the execution of this Program.

5.     The Congregation is encouraged to share their ideas with the Church leadership and the Pastor. It is preferred that these suggestions / recommendations be submitted in writing to the respective individual(s).

6.     All ministry leaders shall meet with the Pastor /Directors of Christian Education to define their specific ministry responsibilities. Consultation with ministries will occur within sixty (60) days of appointment.

7.     In the event a Ministry Leader is unable to complete his / her term, a letter of resignation should be submitted to the Pastor.

8.     The Joint Board, which consists of the Deacons and Trustees, shall meet as called upon to ensure the effective and efficient operation of the Church.

9.     Any issue(s) discussed and voted on by any committee or auxiliary shall be approved by majority vote.

 

10.   Leaders must be diligent in exhibiting the characteristics conducive to Christian lifestyle.

11.   Financial records are available for review by any member in good standing with the church. All inquiries regarding the Church’s finances shall be directed to the Trustee Ministry Team Leader.

12.   The Annual Business Meeting will include the election of officers and the approval of the Church’s Program for the upcoming year. The Pastor will make appointments to the following positions: Director of Christian Education Ministry, Assistant Director of Christian Education Ministry, Chairperson of the Trustee Ministry and Chairperson of the Deacon Board.

13.   All leaders must attend the Leadership Training Conferences held each 2nd Sunday morning at 8:00 a.m. and other seminars and leadership trainings.

14.   The Christian Education Ministry may develop other ministries as the needs become evident.

15.   A financial stipend will be provided (if resources are available) to the designated delegates to attend the National Baptist Congress and December Conference. Delegates will be determined by the Pastor and the Directors with the express purpose of being trained to enhance and promote the Church’s vision and purpose in ministry. National officers/instructors and State officers/instructors required to participate in national and state events will be considered as delegates. Be advised that the December Conference is designed by the National for individuals who are Christian Education leaders in their church, state, and/or national affiliations. (Facilitated by Christian Education Ministry)

The delegate must:

a)      Hold a leadership position at Canaan.

b)      An active participant in Canaan’s activities.

c)      An active participant in Sunday School, Sunday Leadership Meetings, and/or Bible Study.

d)      Have attended at least one local congress, workshop or institute during the past 12 months.

e)      The course taken by the delegate must lead to certification or is relative to area of church work.

f)        The course taken must be approved in advance by the Christian Education Ministry.

g)      Be current with their financial contributions to Canaan.

h)      Present a copy of their course card indicating completion of the course to the Director of Christian Education. Otherwise, the delegate is automatically ineligible for a financial donation the following year. (National and State officers and instructors are exempt.)

16.   The church will be represented at the State / National Associations and Conventions of which the Church holds membership(s). Delegates shall be provided a stipend (if resources are available) to attend these sessions with the express purpose of being trained to enhance and promote the Church’s vision and purpose in ministry. (Facilitated by Christian Education Ministry)

17.   Refer request regarding the scheduling, planning and implementation of funerals, weddings, infant dedications, writing resolutions and other services to the Director of Outreach / Membership Services to ensure that proper protocol is followed. When reinstated, the Food / Clothes Pantry will fall under this ministry.

18.   The Church will be responsible for repasts with some stipulations. (Stipulations need to be explained by Trustees / Finance ministries.)

19.   In the event the group leader is unavailable to convene a meeting, an assistant or designee should facilitate the meeting. When both the leader and assistant are unavailable, and a cancellation is necessary, the secretary for said group should notify the other group members of the cancellation.

20.   It is recommended that no more than one (1) person per family serve on any committee or hold a key position on committees that have a financial impact on the Church.

21.   Any individual requesting reimbursement from the Church must provide the necessary      receipts as established by the Trustees.

22.   All persons of Canaan serving on annual day programs, revivals or services, etc., should be an individual, who has completed the New Member Orientation, received the “Right Hand  of Fellowship” and participated in training to prepare them for the task they have been given.

23.   The Church program for the year should be reviewed and evaluated beginning August of the previous year for adoption. Review should be completed before the Annual Business meeting in October.

24.   All worship services and other meetings held at Canaan Baptist Church / Educational Center begins promptly.

25.   Official Church School activities will not be held on Promotion Day, Christmas, and Easter.

26.   New terms do not take effect until the program has been accepted by the Church body and the leaders have been installed.

27.   All announcements shall be printed in the weekly bulletin. They must be submitted to the church office Wednesday night by 8:00 p.m. the Sunday before it is to be announced. Announcements for Annual Days and special events will be made with permission from the Directors.

 

28.   Invitations will be sent to individuals such as former members to participate in the Annual Church picnic.

29.   Fundraising Guidelines:

a) Get permission from the Director(s) of Christian Education to run a fundraiser.

b) Fundraisers will be scheduled to avoid overlap.

c) Avoid fundraising activities that appear worldly. This includes raffles, games of chance or any form of gambling.

30. A child will not be promoted out of the Youth Department and/or Youth Choir until they are 18 or a graduate of high school. They will remain in an office until the end of the fiscal year.

DUTIES FOR CHURCH SCHOOL WORKERS

GENERAL DUTIES FOR ALL CHURCH SCHOOL WORKERS

1. Attend Bible class.

2. Be prompt and on time each Sunday morning.

3. Attend teacher’s meeting each Saturday

4. Come to class prepared to teach.

5. Be obedient to the Church leadership.

6. Any teacher who misses two (2) consecutive Teacher’s meetings will not be allowed to teach.

7. In the event of absence, the Departmental Superintendent (or any Assistant Superintendent) should be notified as soon as possible.

8. Attendance should be monitored each week. Any student with two (2) or more consecutive absences shall be reported to the General Staff on a weekly basis.

9. Teachers of non-traditional classes are asked to turn in lesson plans to advise the Superintendent of what curriculum is being taught in their classes.

10. Participate in leadership classes through COPP and professional development for teachers sponsored by state and national Christian organizations, Bible Study a leadership sessions,

GENERAL DUTIES FOR TEACHERS

1. Teacher’s are encouraged to use various teaching methods, which will increase the interest and

understanding of the lesson.

2. Always direct pupils to stand when reading Scripture.

3. Offer incentives to increase the enrollment of the class.

4. Each Sunday we should use class participation in presenting the review of the lesson.

5. Assistant teachers may be asked to fill in the absence of the regular teacher as needed.

6. Attend all workshops.

7. Attendance at teacher’s meeting is mandatory.

GENERAL DUTIES FOR DEPARTMENTAL SUPERINTENDENTS

1. Supervise and evaluate teachers and instruction.

2. Encourage classes to compete for banners or other incentives for increasing attendance and offering.

3. Be sure to award banners or other incentives EACH SUNDAY.

4. Direct all students to their respective classes when the bell rings.

5. If additional teachers are needed, notify the General Staff immediately.

6. One of the primary responsibilities of the Departmental Superintendent will be to ensure that each class receives offering envelopes.

7. The following directives should be given each Sunday.

a. Leave class in an orderly manner (no loud talking, noises) and arrive to worship service in a timely manner.

b. Each teacher should direct students (children) not to chew gum, walk, play, run or tarry in the sanctuary.

8. Each department is asked to work toward the following financial goals:

Adult Dept.: $600.00

Young Adults: $40.00

Youth Dept.: $40.00

Intermediate Dept.: $40.00

Junior Dept.: $30.00

Primary Dept.: $20.00

Kindergarten Dept. $15.00

9. When absent, please notify the GENERAL STAFF.

GENERAL DUTIES FOR GENERAL STAFF

1. Supervise, plan and implement the Church School program.

2. Recruit teachers and students.

3. Oversee and monitor the church school budget.

4. Oversee the breakfast program.

5. Provide leadership for the Church School.

6. Provide training for the Church School staff and Superintendents.

7. Plan and implement Vacation Bible School.

8. Plan and implement general assemblies including Promotion Day, Easter and Christmas.

9. Provide training and workshops for teachers to include an annual workshop

Darlene Rose

Damita Spearman

Juliet Starks

Valerie McDade

Carolyn Hooker

Ann Wilson

Stephone Cosby

Billy Conner

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Trustees

Governance Board

Ministries

God

Church Clerk

Directors of Christian Education

Deacons

Finance

Pastor

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