Section 1 - Bidder’s general business details
TENDER RESPONSEPlease provide information against each requirement. Section 1 - Bidder’s general business detailsGeneral informationOrganisation Name:Registered name of company (if different):Any other trading names of company:Contact Name:Job title?: Phone:Fax:Email:Website: Principle Address:Registered Address:Payment Address:Registration number:Country of registration:Date of registration:VAT/Tax registration number:Legal status of company (i.e. sole trader, partnership, private limited company, other):Date of audited accounts:If this is more than 15 months ago, please explain why:Duration of audited accounts:If this is more than 12 months, please explain why:Annual Turnover:Total net assets:Profit: Total current assets: Expenditure: Total current liabilities: Names of Directors:Names of shareholders having more than 10% stake:Names of any major subsidiary companies:Location of bank account for depositing payments relating to this contract: Section 2 - FINANCIAL INFORMATIONNo.:PARTICULARS1.What was your annual turnover for the last two years………………….For year ended----/----/--------------………………………For year ended----/----/----------2.Has your organization met all its obligations to pay its creditors and staff during the years past?Yes/No3.Have you had any contracts terminated for poor performance in the last three years, or any contracts where damages have been claimed by the contracting authority?If so, please give detailsSection 3 – BUSINESS ACTIVITIESNo.:PARTICULARS1.Please provide details of the type of your organisation (manufacturer, distributor, etc):2.Please provide details of the primary products/services of your organisation:3.Please state generally the experience and expertise your organization possesses that will enable you to effectively and efficiently undertake the work you are bidding for as required by Save the Children.4.Do you conform to any relevant Health and Safety and/or Environmental legislation for your Industry? If yes, please detail relevant standards5.How do you ensure ethical manufacturing practices?6.Will you be subcontracting any activities in order to supply Save the Children?If yes, give details of relevant subcontractors and what operations they would carry out 7.Please detail what your insurance cover provides and what the maximum value is8.Please confirm that you have sufficient insurance cover to provide for all your potential liabilities under the agreement for supply of goods and that you will maintain an adequate level of insurance cover throughout the term of the agreementCircle: Yes / NoPlease list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children:NameJob titleRole for Save the Children accountDirect telephone numberEmail addressPlease provide details of at least 3 client references which Save the Children may contact (preferably NGOs):Client Organisation ContactPhone no.E-mail addressDetails of contractSection 4 – BIDDER CAPACITYDetail the product you are intending to supply with any variations / notes to the specification if your product differs.Product Indicate which products you are bidding forAs per the specification? Please list any variations / notes to specificationBlanket WoolYes / NoYes / NoBlanket FleeceYes / NoYes / NoAquatabs water purification 67mg, 30 Tablets 30day supply/20l per dayYes / NoYes / NoWater treatment sachet 30day supply/20l per dayYes / NoYes / NoTowel / Cloth, 2m, washable absorbent cloth, dark/red colouredYes / NoYes / NoSanitary Towel (pack of 10)Yes / NoYes / NoSanitary Towel, Reusable (pack of 10)Yes / NoYes / NoBath towel, cotton min 300 GSM 50x80cmYes / NoYes / NoJerry can collapsibleYes / NoYes / NoJug, plastic, 2LYes / NoYes / NoSoap, 125g per barYes / NoYes / NoSoap dishYes / NoYes / NoSoap, Laundry 250g powderYes / NoYes / NoToothbrush, adult sizeYes / NoYes / NoToothbrush, children sizeYes / NoYes / NoToothpaste, 150gYes / NoYes / NoKitting service, for more information please see attachmentYes / NoYes / NoPlease detail the location and average volumes of product stocks you currently hold (both at production facilities and at additional warehousing facilities). ProductStock location(s)QuantityBlanket WoolBlanket FleeceJerry Can collapsibleFor the following order volumes please confirm your capacity to supply and lead times: ProductExample order volume / Specific order volume **Capacity to produce (Y/N)Lead time to goods readiness / Delivery date **Blanket Wool12,000Blanket Fleece12,000Jerry Can collapsible6,000Soap 125g per bar108,000What quality standards does your organisation adhere to e.g. ISO? What warranties and guarantees can you offer as part of this contract?How quickly can you guarantee a response time to quotation requests? What are your standard working hours and what after hours services do you provide in the event of an emergency?Detail any benefits or additional services your organisation can offer Save the Children as part of the contract:Please describe typical Service Level Agreements (SLAs) that your company establishes with customers. What is your standard issue resolution process?How much stock are you able to hold for Save the Children? If not all, please indicate which items and individual amountSection 5: PRICING PROPOSALPlease indicate here the prices you are offering to Save the Children as part of this contract, including the currency. Please refer to specification for details of what must be included.ProductUnitCurrencyEx Works Price per pieceLocation(s) of ex-works priceBlanket WoolBlanket FleeceAquatabs water purification 67mg, 30 Tablets 30day supply/20l per dayWater treatment sachet 30day supply/20l per dayTowel / Cloth, 2m, washable absorbent cloth, dark/red colouredSanitary Towel (pack of 10)Sanitary Towel, Reusable (pack of 10)Bath towel, cotton min 300 GSM 50x80cmJerry can collapsibleJug, plastic, 2LSoap, 125g per barSoap dishSoap, Laundry 250g powderToothbrush, adult sizeToothbrush, children sizeToothpaste, 150gKitting service, for more information please see attachmentCan you fix these prices for the duration of the 2 year contract? Yes FORMCHECKBOX No FORMCHECKBOX If not, please provide details of how long they will remain fixed?If prices cannot be fixed for the duration of the contract, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products:Are there any additional costs not included in the unit cost above? Eg fumigated pallets, documentation? If yes, please give detailsSection 6: CONFIRMATION OF BIDDER’S COMPLIANCE We, the Bidder, hereby confirm compliance with:The required specification for the productsThe Conditions of TenderingSave the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policySave the Children’s Anti-Bribery and Corruption policyThe IAPG Code of ConductThe following documents and items are included in our bid:Bidders response documentAudited Accounts for 2012 & 2013Tax registration certificateCertificate of IncorporationAt least three letters of recommendation from humanitarian organisations or other reputable companiesCompany Profile. Include organogram and staff qualificationCopy of quality certifications (e.g. ISO standards) if applicableSamples, consisting of the following: One complete kit with Options 1A, 2A, and 3A, packed according to instructions on kit list. Furthermore submit options 1B, 2B, 3B, and 3C, for full consideration. (see attached kit list)We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.Acceptance by the Bidder: …………………………………………………………………….Signature …………………………………………………………………….Name……………………………………………………………………..Job Title……………………………………………………………………..Company……………………………………………………………………...Date Stamp ................
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