GLEN RIDGE BOARD OF EDUCATION - Glen Ridge Public …



GLEN RIDGE BOARD OF EDUCATION

RE-ORGANIZATION MEETING AGENDA - April 30, 2012

 Glen Ridge High School - LGI Room

CALL TO ORDER - 8:00 pm

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE

STATEMENT OF PUBLIC MEETING NOTICE

This is the re-organization meeting of the Glen Ridge Board of Education. Adequate notice of this meeting has been provided in that this Board notified the Glen Ridge Paper and the Star Ledger on September 16, 2011. Said notice was published in the Star Ledger on September 21, 2011 and the Glen Ridge Paper on September 22, 2011. The date, time, and location of this meeting were also emailed to all recipients of the annual schedule of the Board's meetings.

SWEARING IN OF NEW BOARD MEMBERS

RESULTS OF ANNUAL SCHOOL ELECTION

Budget Question: Yes - 285 No - 121

BOE Members Total Votes

3 year terms:

Mr. Campbell - 308

Ms. Hilberth - 305

Mr. Keppel - 296

1 year term:

Ms. Ginsburg - 331

ROLL CALL

Mr. Campbell

Mr. de Leeuw

Ms. Dishmon

Ms. Eisen

Ms. Ginsburg

Mr. Keppel

Mr. Kobernick

Mr. Moran

 

John M. Mucciolo, Ph.D., Superintendent

Peter R. Caprio, Business Administrator/Board Secretary

NOMINATIONS FOR PRESIDENT

ELECTION OF PRESIDENT

ELECTED PRESIDENT ASSUMES THE CHAIR

NOMINATIONS FOR FIRST VICE PRESIDENT

ELECTION OF FIRST VICE PRESIDENT

NOMINATIONS FOR SECOND VICE PRESIDENT

ELECTION OF SECOND VICE PRESIDENT

WRITTEN COMMUNICATIONS

• Student Petition

PRESIDENT'S REPORT

SUPERINTENDENT'S REPORT

PUBLIC COMMENTS (Agenda items Only)

ADMINISTRATION

A-1 Approve the following resolutions for the re-organization of the Board:

a. Appoint John Calavano as Treasurer of School Monies at a rate of $5,247 for the 2012-2013 school year. This position is required as set forth in NJSA 18A:17-31.

b. Appointment of Auditor

WHEREAS, the Glen Ridge Board of Education requires the professional services of an Auditor, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contacts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Nisivoccia LLP, Mt. Arlington, NJ, be appointed Board of Education Auditor for the period July 1, 2012 to June 30, 2013 to conduct the 2011-2012 audit of the Glen Ridge Public School District for an estimated fee of $35,200 and the 2011-2012 audit and tax filings for the Glen Ridge Home and School Associations and Executive Council for an estimated fee of $21,000.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

c. Appointment of General Board Counsel

WHEREAS, the Glen Ridge Board of Education requires the professional services of Board Counsel, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That, Anthony Sciarrillo, Esq., of Lindabury, McCormick, Estabrook & Cooper, P.C., Westfield, NJ, be appointed Board Counsel for the period July 1, 2012 to June 30, 2013 at the rate of $160 per hour not to exceed $65,000.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

d. Appointment of Architect

WHEREAS, the Glen Ridge Board of Education requires the professional services of an Architect, and

WHEREAS, the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS, the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Design Resources Group, Piscataway, NJ, be appointed Board of Education Architect for the period July 1, 2012 to June 30, 2013.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

e. Approve the appointment of the following insurance brokers of record for the 2012-2013 school year:

1. Brown & Brown Benefit Advisors for medical, dental, prescription and vision insurance.

2. W.H. Roddy, Inc. for property and casualty and other organizational insurance.

f. Approve the participation in the Morris Essex Insurance Group (MEIG) for Worker's Compensation Insurance for the 2012-2013 school year. MEIG is a shared services cooperative purchasing arrangement whereby member school districts acquire lower rates for insurance through joint purchasing.

g. Approve the renewal with the School Alliance Insurance Fund (SAIF) to provide property-casualty, school leaders professional liability, excess liability, and student accident insurance coverage for the 2012-2013 school year for the Glen Ridge Board of Education and liability insurance coverage only for the following organizations:

|Glen Ridge Athletic Booster Club | Glen Ridge Association for Special Education |

|Glen Ridge Art Patrons | Glen Ridge Music Parents Association |

|Glen Ridge Educational Foundation | Forest Avenue Home & School Association |

|Linden Avenue Home & School Association | High School Home & School Association |

|Ridgewood Avenue Home & School Association   | Glen Ridge Home & School Executive Council  |

| | |

h. Approve Mountainside Family Practice Associates (MFPA) as the school and team physicians for the 2012-2013 school year.

i. Approve the Open Public Meetings Act as follows:

Section 1. Except as provided in Section 7b of the Act, all meetings of the Board shall be open to the public at all times.

Section 2. At every regular public meeting, the public may actively participate during the time or times designated for that purpose in Order of Business and the Board might take formal action.

Section 3. At every meeting, the public may participate or be heard subject to the rules outlined in Bylaw #0167 of the Board. (Exhibit A-1.i-3)

Section 4. All public meetings, as set forth in the annual meeting schedule attached shall be held in the designated location as indicated. The Board will meet in Executive Session at 7:00 pm, except where noted by an asterisk, immediately following the call to order at each meeting. The public session of the meeting will begin at 8:00 pm. (Exhibit A-1.i-4)

Section 5. Within 7 days following the adoption of this resolution and any revising or modifying resolution,

a) A copy shall be filed with the Glen Ridge Library,

b) A copy shall be emailed to the Glen Ridge Paper and The Star Ledger,

c) A copy shall be filed with the Borough Clerk of the Borough of Glen Ridge.

Section 6. Upon receipt by the Board of a written request setting forth the name and address of the person making the request, the Board shall send to such person by regular mail or email, a copy of the regular meeting schedule referred to in Section 4, all revisions thereof, and all other advance notices of regular, special, and rescheduled meeting dates.

j. Approve designation of official newspapers as follows:

The Glen Ridge Paper, Union, New Jersey

The Star Ledger, Newark, New Jersey

k. Approve the following banking institutions as depositories of school funds: PNC Bank, Wells Fargo Bank, New Jersey Cash Management Fund (NJCMF), and Bank of America, and authorizes the Board Secretary to invest idle funds of the Board of Education in said depository and to transfer funds in and out of the following accounts for investment purposes for the 2012-2013 school year. Approve depositories and signatories as follows:

| Account | Signatory |

|Wells Fargo Bank #2000011650557 | Board President |

|General Checking |Business Administrator/Board Secretary |

| |Treasurer of School Monies |

|Wells Fargo Bank #2000011650560 | Treasurer of School Monies |

|Payroll | |

|Wells Fargo Bank #2000011650573 | Business Administrator/Board Secretary |

|Payroll Agency | |

|Wells Fargo Bank #2000011650586 | Business Administrator/Board Secretary |

|Unemployment Trust |Payroll Bookkeeper |

|PNC Bank #8101500561 | Principal and Secretary |

|High School G.O. | |

|PNC Bank #8101491407 | Principal and Secretary |

|Ridgewood Avenue G.O. | |

|PNC Bank #8102396786 | Principal and Secretary |

|Linden Avenue G.O. | |

|PNC Bank #8102396794 | Principal and Secretary |

|Forest Avenue G.O. | |

|PNC Bank #8101502639 | Principal, Assistant Principal, Director of Student Activities |

|High School Athletics |and Secretary |

|NJ Cash Management Fund | Business Administrator/Board Secretary |

|#17100047317 | |

|Bank of America #50909 | Business Administrator/Board Secretary |

|Capital Projects Account | |

l. Appoint Peter Caprio, School Business Administrator/Board Secretary, as Custodian of Records for the Glen Ridge School District for the 2012-2013 school year.

m. Appoint Peter Caprio, School Business Administrator/Board Secretary, and John DuBuque, Supervisor of Facilities, as the district's Integrated Pest Management Coordinators (IPMC) for the 2012-2013 school year.

n. Appoint John DuBuque to serve as Toxic Hazard Preparedness (THP) Officer for the 2012-2013 school year.

o. Appoint John DuBuque as the district's designated person and program manager to carry out the duties required under the AHERA (Asbestos Hazard Emergency Response Act) 40 CER-763 for the 2012-2013 school year.

p. Appoint John DuBuque to serve as Chemical Hygiene Officer for all district schools for the 2012-2013 school year.

q. Appoint Mary Lynn DePierro as the Affirmative Action Officer for the Glen Ridge School District for the 2012-2013 school year.

r. Appoint Mary Lynn DePierro as the Section 504 Coordinator for the Glen Ridge School District for the 2012-2013 school year.

s. Appoint Mary Lynn DePierro as the Americans with Disabilities Act Coordinator for the Glen Ridge School District for the 2012-2013 school year.

t. Appoint Mary Lynn DePierro as the District Anti-Bullying Coordinator for the Glen Ridge School District for the 2012-2013 school year.

u. Readopt the Glen Ridge Board of Education Bylaws, Policies and Regulations consistent with the NJ Quality Single Accountability Continuum (NJQSAC) guidelines for the 2012-2013 school year with all changes and revisions that have been properly adopted at public meetings.

v. Appoint Peter Caprio, School Business Administrator/Board Secretary, as the Public Agency Compliance Officer (P.A.C.O) for the 2012-2013 school year.

A-2 Petty Cash Funds

Approve the following petty cash funds for the 2012-2013 school year:

|Location |Amount   |Individual Responsible |

|Glen Ridge High School |$200 |HS Principal |

|Ridgewood Avenue School |$200 |Ridgewood Principal |

|Linden Avenue School |$200 |Linden Principal |

|Forest Avenue School |$200 |Forest Principal |

|Student Services Department |$200 |Director of Student Services |

|Superintendent's Office |$200 |Superintendent |

|Business Office and Maintenance  |$300 |Business Administrator |

|Technology Department |$200 |Director of Technology |

|Childcare Program |$200 |Ridgewood Avenue Asst. Principal  |

BE IT FURTHER RESOLVED, that the individual responsible, or his/her designee, shall report to the Board on the amounts disbursed and request reimbursement on a monthly basis, and

BE IT FURTHER RESOLVED, that all unused petty cash funds will be returned to the custodian general account at the end of the school year.

A-3 NJSBA Delegate and Alternate

BE IT RESOLVED, that                                     be appointed delegate to the New Jersey School Boards Association and Essex County School Boards Association for one year, and that                              be appointed as alternate to the New Jersey School Boards Association and Essex County School Boards Association for one year, beginning immediately.

BE IT FURTHER RESOLVED, that the policy authorizing the duties of the delegate or the alternate to the New Jersey School Boards Association be approved, as follows:

1. Represent the Board at meetings and conferences of the New Jersey School Boards Association.

2. At the direction of the Board, prepare proposed resolutions for submission to the State School Boards Association.

3. Vote as the representative of the Glen Ridge Board of Education. The policy shall not prohibit or discourage other Board members from active participation in legislative affairs.

(Membership in New Jersey School Boards is required as set forth in 18A:6-45. Appointment of delegate is required as set forth in 18A:6-46.)

A-4 Revised 2012-2013 School Calendar

Approve the revision to the 2012-2013 school calendar as presented. (Exhibit A-4)

A-5 Second Reading and Adoption of Revised Regulation

Approve the second reading and adoption of revised regulation #R7510-Use of School Facilities. (Exhibit A-5)

MINUTES

M-1 Board of Education Minutes

Approve the Glen Ridge Board of Education executive session and regular meeting minutes of April 16, 2012. 

PERSONNEL

P-1 Retirement/Resignation

a. Accept, with regret, the retirement resignation of Karen Bauer, 3rd grade teacher at Ridgewood Avenue School, effective June 30, 2012.

b. Accept, with regret, the resignation of Traci Dombrowski, 3rd grade teacher at Ridgewood Avenue School, effective June 30, 2012.

c. Accept, with regret the retirement resignation of Barbara Hellstern, English teacher at Glen Ridge High School, effective June 30, 2012.

P-2 Substitute

Approve the addition of Jennifer Gladsky to the substitute list for the remainder of the 2011-2012 school year.

CURRICULUM

C-1 Field Trips

Approve the following field trips for Glen Ridge students for the 2011-2012 school year:

a. Linden Avenue 2nd grade students to visit the Great Swamp Environmental Education Center in Basking Ridge, NJ on May 31, 2012 as per the attached. (Exhibit C-1.a)

b. High School Community Service Club (grades 9-12) to visit St. Ann’s Soup Kitchen in Newark, NJ on May 23, 2012 as per the attached. (Exhibit C-1.b)

c. Ridgewood Avenue 6th grade students to visit the Fountains Springs Country Club in Ringwood, NJ on June 7, 2012 as per the attached. (Exhibit C-1.c)

d. Forest Avenue 1st grade students to visit the Essex County Environmental Center in Roseland, NJ on June 14, 2012 as per the attached. (Exhibit C-1.d)

e. Ridgewood Avenue 4th grade students to visit the Daughters of Miriam Assisted Living Facility in Clifton, NJ on April 18, May 10, May 17, May 23, May 31 and June 6, 2012 as per the attached. (Exhibit C-1.e)

C-2 Tuition Students

Approve tuition students for the 2012-2013 school year.

BUSINESS

B-1 Requisition for Taxes

BE IT RESOLVED, that the amount of the district taxes needed to meet all obligations of the Glen Ridge Board of Education for the 2012-2013 school year is $26,344,109 and the BOROUGH OF GLEN RIDGE is hereby requested to place in the hands of the Treasurer of School Monies that amount in accordance with Title 54-4-75 as scheduled below:

|Date |General Fund |Debt Service |Total |

|July 12, 2012 |$2,138,931 |$93,468 |$2,232,399 |

|August 10, 2012 |$2,138,931 |$0 |$2,138,931 |

|September 14, 2012 |$2,138,931 |$0 |$2,138,931 |

|October 12, 2012 |$2,138,931 |$0 |$2,138,931 |

|November 9, 2012 |$2,138,931 |$0 |$2,138,931 |

|December 13, 2012 |$2,138,931 |$0 |$2,138,931 |

|Sub-Total |$12,833,586 |$93,468 |$12,927,054 |

| | | | |

|January 11, 2013 |$2,138,931 |$583,469 |$2,722,400 |

|February 8, 2013 |$2,138,931 |$0 |$2,138,931 |

|March 8, 2013 |$2,138,931 |$0 |$2,138,931 |

|April 12, 2013 |$2,138,931 |$0 |$2,138,931 |

|May 10, 2013 |$2,138,931 |$0 |$2,138,931 |

|June 7, 2013 |$2,138,931 |$0 |$2,138,931 |

|Sub-Total |$12,833,586 |$583,469 |$13,417,055 |

| | | | |

|2012-2013 Grand Total    |$25,667,172 |$676,937 |$26,344,109 |

B-2 Tuition Rates for 2012-2013 School Year

Approve the tuition rates for the 2012-2013 school year as listed below:

|Kindergarten |$10,956 |

|Grades 1 through 5 |$12,186 |

|Grades 6 through 8 |$12,739 |

|Grades 9 through 12    |$14,003    |

|REACH Program |$18,000 |

|High School Resource Center |$14,003 plus cost of aide if applicable |

B-3 Student Activity Fee

Approve the student activity fee of $300 per student with a family cap of $550 for those students who participate in any co-curricular high school activity for the 2012-2013 school year.

B-4 School District Maximum Travel Expenditure

BE IT RESOLVED, that the Glen Ridge Board of Education approve the maximum school district travel expenditure in the amount of $107,795 for the 2012-2013 school year.

|Funding Sources | 11-12 | 11-12 YTD | 12-13 |

| |Budget |Expenditures |Budget |

|State & Local | $83,680 | $21,341 | $90,795 |

|Federal | $18,000 | $2,203 | $17,000* |

|Total Funding | $101,680 | $23,544 | $107,795 |

*estimated

BE IT FURTHER RESOLVED, that the Glen Ridge Board of Education approves a maximum amount of $1,500 per employee for regular business travel as per NJSA 18A:11-12.15a(1)(c).

B-5 Birdsall Services Group (BSG Group) Contract Renewal

Approve a professional services contract renewal with the Birdsall Services Group, Inc. to provide Right-to-Know and Hazard Communication services for the 2012-2013 school year at the following rates:

Right-to-Know Services: $8,225

Biennal Hazard Communication Education and Training - $500 per session

Initial Hazard Communication Education and Training - $625 per session

B-6 Approval of Architectural Firm for the Forest Avenue School and Linden Avenue School Construction Projects

The Glen Ridge Board of Education approves DRG (Design Resources Group Architects) as architect for the Forest Avenue School and Linden Avenue School classroom additions and unit ventilator replacements with air conditioning construction projects at a total fee of $210,700 (which includes design fee, design contingency, printing cost and other miscellaneous costs).

B-7 Workshop

Approve Dirk Phillips to attend the “Transitioning to the Common Core” workshop being held in Newark, NJ on May 16, 2012 for a total registration cost of $170.

PUBLIC COMMENTS

Executive Session - Room 108 

WHEREAS, a matter to be considered by the Board of Education deals with personnel, negotiations and/or possible litigation, and

WHEREAS, public disclosure of this matter may be prejudicial to the public good,

NOW, THEREFORE, BE IT RESOLVED, that this matter be considered in a meeting closed to the public; and

BE IT FURTHER RESOLVED, that the minutes of this meeting be sealed until the matter is resolved.

 

Adjourn to closed session.

ADJOURNMENT

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