Project Identification Report - British Columbia



APPENDIX G: SEISMIC PROJECT REQUEST FACT SHEET

Appendix G – Seismic Project Request Fact Sheet (SPRFS) provides the template for the information required to be considered for a project under the Seismic Mitigation Program (SMP).

An SPRFS must be completed for each SMP project for which funding support is being sought by a board of education in its annual Five-Year Capital Plan submission to the Ministry.

All items in red text require school district input.

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SEISMIC PROJECT REQUEST FACT SHEET

SCHOOL DISTRICT No. 00

(SCHOOL DISTRICT NAME)

ABC ELEMENTARY SCHOOL

|Proposed Project Information |School Information |

|School District Project Priority Ranking: |Grade Configuration of Existing School: |

|0 |Grades 0 – 0 |

|Seismic Upgrade Project |Nominal Capacity of Existing School: |

|Project Budget Estimate: |00 K/000 Elem/000 Sec |

|$ | |

|Anticipated Project Start Date: | |

|MM/YYYY | |

|Anticipated School Occupancy Date: | |

|MM/YYYY | |

|Seismic Project Identification Report (SPIR) Completion: |Operating Capacity of Existing School: |

|YES or NO |00 K/000 Elem/000 Sec |

|If YES, provide date: | |

|MM/YYYY | |

|If YES, provide Cost Estimate: | |

|$ | |

|Seismic Risk Assessment Completion: |Utilization of Existing School: |

|YES or NO |00 % |

|If YES, provide date: | |

|MM/YYYY | |

|Seismic Risk: |Number of Classrooms in Existing School: |

| |00 Kindergarten |

|Seismic Risk Rating |00 Elementary |

|H1 |00 Secondary |

|H2 | |

|H3 | |

|M | |

|L | |

| | |

|No. of Blocks | |

|0 | |

|0 | |

|0 | |

|0 | |

|0 | |

| | |

| |Number of Portable Classrooms On-Site |

| |00 |

| |Facility Condition Index of Existing School: |

| |00.0 % |

Project Rationale

Describe the need for the seismic mitigation project by identifying the primary drivers, which may include seismic risk classification as well as building condition, and enrolment pressure, and the recommended option. Clearly articulate how the need cannot be resolved through other means by the school district, such as, changes in catchment areas; changes in educational programming; grade re-configuration; consolidation of existing schools; and utilization of available restricted capital funds or local capital funds.

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Preliminary Options Assessment

It is recommended that at least three feasible options be provided that the school district has considered to address the need for seismic mitigation. Each option should include high-level information on project scope, schedule and budget.

Option 1 – Seismic Upgrade (Recommended Option)

• Area requiring upgrade:

####m2

• Preliminary Assessment of Scope of Work:

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• Describe any temporary student accommodations arrangements that may be required as a result of this option.

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• Project Budget:

Provide a project estimate, as provided in the SPIR, if complete.

Project budgeting sources may differ for project categories. For example;

- Full Seismic Replacement: Design Aid Sheet and Schedule B.

- Partial Seismic Replacement: Schools: Design Aid Sheet and Schedule B.

- Seismic Upgrade: Seismic Risk Assessment and $/m2 costing data; Seismic Project Identification Report (SPIR) cost estimate.

Option 2 – Name of Option 2

If information is currently available, copy and paste the necessary sections in Option 1 and provide in Option 2.

Option 3 – Name of Option 3

If information is currently available, copy and paste the necessary sections in Option 1 and provide in Option 3.

Surrounding School Analysis

A surrounding school analysis should be provided using the capacity, current and forecasted enrolments, and calculated utilization (%) for the project school and its surrounding schools.

School districts may use either the Surrounding School Analysis for an Existing School spreadsheet or the Surrounding School Analysis for a New School spreadsheet, which provide elementary school examples.

These spreadsheets are part of the Capital Plan Instruction materials that are posted on the Ministry’s Capital Planning webpage, at:



Provide the highlights of the surrounding school analysis.

Long-Range Facilities Plan

Indicate whether the board of education has a Long-Range Facilities Plan (LRFP) in place for its school district.

If so, complete Section A below; or if not, complete Section B below.

Section A

Date complete: YYYY/MM/DD

Date updated: YYYY/MM/DD

Is the school identified in the LRFP having high-risk blocks that require either seismic upgrading or replacement?

Describe how the LRFP supports the long term need for this school.

Section B

Define the ongoing need for the school.

Indicate when the school district expects to have a LRFP in place.

Other

List any unique needs of the school district and its communities and provide any other information relevant to the SMP project that is not captured elsewhere in the SPRFS.

Supporting Documentation

If the school district has completed supporting documentation for the requested SMP project, please indicate the type of report.

These documents are not required to be submitted as a part of the Five-Year Capital Plan submission but may be requested by the Ministry to support its capital project review process.

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For example: ABC Elementary is a high priority project for the Board of Education because it is a H1 seismic risk building with nearly 100 percent utilization. In addition, the school is a key asset to meet current and projected enrolment for regular and District educational programs. The Seismic Project Request Factsheet supports proceeding immediately with the recommended option of seismically upgrading the existing facility.

ABC Elementary is located at 1111 Sitka Street, in the City Mountain. The three-storey building was first constructed in 1924 and has a total area of 5,088 m2, with a classroom/gym addition built in 1952. The building has been a significant amount of deferred maintenance. The current Facility Condition Index (FCI) for the existing building is 0.35, which is better than the provincial average FCI of 0.43.

The most recent seismic assessment was completed by STUD Associates Ltd. in 2014. The resulting Seismic Project Identification Report (SPIR) identified both the Block 1 classroom and Block 2 classroom/gym as High Risk (H1), with the remaining blocks rated as Medium risks. Compared to surrounding elementary schools in the area, ABC Elementary is the only H1 seismic risk building and is a priority seismic mitigation project for the board.

School District forecasts show ABC Elementary student enrolment will remain stable, with 10-year enrolment projections indicating that the school will operate at over 100 percent capacity utilization. ABC Elementary is the only school in the School District offering regular K-7 instruction and a District Montessori Program.

For example:

The School District is requesting to seismically upgrade 2 blocks of Pleasantville Elementary School located in Pleasantville. A Seismic Project Identification Report (SPIR) completed in 2018 indicates 2 blocks as H1, and 3 blocks as Low. Suggested interior work includes stabilizing select interior masonry walls by adding reinforcing and grout. Suggested exterior work includes upgrading the roof diaphragm, with the added benefit of providing a new roof for this part of the school.

For example:

The use of PPP Elementary will be used as temporary accommodation.

For example:

This site has already been developed as temporary accommodations

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