The Board of Directors of Summerhouse Beach and Racquet ...



MINUTES OF BUSINESS MEETING OF BOARD OF DIRECTORS OF

SUMMERHOUSE BEACH & RACQUET CLUB

CONDOMINIUM ASSOCIATION, INC.

June 19, 2010

The Board of Directors of Summerhouse Beach and Racquet Club Condominium Association, Inc., held its regular meeting on Saturday, June 19, 2010 at the offices of the Association. President Bob Mericle called the meeting to order at 9:00 a.m. Secretary Wendy Crothers took roll call and declared a quorum.

Directors present were: from Phase I, Maurice Brown; from Phase II, Garrett Beck, Dick Harmon, and Anne Zickus; from Phase III, Wendy Crothers and Bob Ford; from Phase IV, Bob Mericle and Bob Wheeler. Absent were: from Phase I, Tom Freeman; from Phase III, Harry Balance; from Phase IV, Ed Presson.

Bob Ford made a motion to accept the minutes of the last Board meeting. Seconded by Anne Zickus. All approved.

President’s Report: Bob Mericle thanked Keith Jones for getting the agenda and various reports out to the Board a day or two in advance of the meeting so as to give us a chance to review the material.

Vice-President: No report.

Treasurer’s Report: Don Coker reported that we are in excellent shape financially. He thanked the staff for all their work. Bob Ford made a motion to accept the treasurer’s report. Seconded by Anne Zickus. All approved.

Secretary: No report.

General Manager’s Report: Keith Jones said he thinks we have a handle on the irrigation system; for the present, we have managed to keep the grass sufficiently watered. But he reminded the Board that the system is almost 30 years old and will need to be updated somewhere down the line. ( We have hired a roving security person, James Dopp, a Police Academy cadet, who will monitor the pools and beach walkovers during peak summer times. ( The Hurricane Preparedness manual has been reviewed by the staff. ( The annual fire alarm inspection was conducted in compliance with state fire statute requirements, and new signs were attached to each building to inform firefighters of the roof composition and substructure.

Rental Report: Dianna Domitz reported that summer rentals have increased markedly, since many people who had made reservations on the Gulf have changed them to the east coast. Three- day rentals have become very popular.

Bob Ford made a motion to accept both the General Manager’s report and the Rental Manager’s report. Dick Harmon seconded the motion. All approved.

Landscape Report: Chairman Garry Vaneman noted that the most of the vegetation has recovered from the extraordinary cold of the winter season. He thanked the maintenance crew, Mike, Eddie, and Will, for their assistance..

Insurance Committee: Although Chairman Ed Presson was not present, his written report supplied the following information: We still don’t have a decision by the Federal Government concerning tax credits for healthcare insurance for employees of small businesses. Our course of action may hinge on whether or not we choose to do our own payroll in order to receive such credits. He recommended that we wait, pending the Government’s decision on the issue.

By Laws/Documents: No report.

Long Range Planning and Finance Committee: Chairman Bob Wheeler reported on a meeting with the engineer from Atlantic Engineering, Jud Kostage. Mr. Kostage had presented his findings after inspecting the 20 buildings of Summerhouse. Boiled down, the engineer’s findings amount to a million-dollar project spread out over several years. Some buildings are in worse shape than others, but all are basically sound. That said, the engineer identified certain problems that should be addressed in the next few months, such as chunks of concrete falling from buildings that are in the worst shape. His suggestion was to bring in a contractor to fix five or six of the most critical beams and then to reassess the buildings in the spring. To that end, Bob Wheeler made a motion that we proceed with repair of the beams this fall, at a cost of $15,000 to $20,000, and have the engineer perform a one-day reassessment in April, in order to prepare us for requesting bids from contractors at the June meeting. The motion was seconded by Bob Ford. All approved. ( In conjunction with the prior motion, Bob Wheeler moved to commission the Finance and Long Range Planning Committee to develop a preliminary plan to pay for the building-repair project, including the engineer’s one-day reassessment, and to present the plan to the Board at the August 2010 meeting. The motion was seconded by Bob Ford. All approved.

New Business: Bob Mericle recommended that the By Laws/Documents Committee review Senate Bill 1196, A Guidebook for Community Associations and report on it to the Board.

Action Items: Garrett Beck mentioned that possibly suitable screen doors are available online at Architectural Depot for more than $600 apiece. Action was deferred on this item.

Communications: General Manager Keith Jones noted that we had received many complimentary e-mails on the looks of the grounds.

The next Board meeting will be held on August 21, 2010 at 9:00 a.m.

The meeting adjourned at 10:38 a.m.

Respectfully submitted,

Wendy Crothers

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