DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED …

DEPARTMENT OF THE AIR FORCE

WASHINGTON, DC

DAFI23-101_DAFGM2024-01

3 SEPTEMBER 2024

MEMORANDUM FOR DISTRIBUTION

MAJCOMs/FLDCOMs/FOAs/DRUs

FROM: AF/A4

1030 Air Force Pentagon

Washington, DC 20330

SUBJECT: Reissuance of Department of the Air Force Guidance Memorandum to Department of Air

Force Instruction (DAFI) 23-101, Materiel Management

By Order of the Secretary of the Air Force, this Department of Air Force Instruction (DAFI) 23101 Materiel Management, and this Guidance Memorandum immediately changes DAFI 23-101.

Compliance with this Memorandum is mandatory. To the extent its directions are inconsistent with other

Department of the Air Force publications, the information herein prevails, in accordance with DAFI 90160, Publications and Forms Management. Ensure all records created as a result of processes prescribed

in this publication are maintained in accordance with AFI 33-322, Records Management and Information

Governance Program, and disposed of in accordance with the Air Force Records Disposition Schedule

(RDS) located in the Air Force Records Management System.

This memorandum includes significant changes and must be reviewed in its entirety. Changes

incorporate Financial Improvement and Audit Readiness corrections; updated guidance for Defense

Property Accountability System (DPAS) processes; Force Activity Designator (FAD) management,

inventory frequency and repair cycle management. This guidance is applicable to the entire DAF,

including all civilian employees and uniformed members of the United States Space Force (USSF),

Regular Air Force, the Air Force Reserve, the Air National Guard, the Civil Air Patrol when conducting

missions as the official Air Force Auxiliary, and those with a contractual obligation to abide by the terms

of DAF issuances. Note: All references to United States Air Force (USAF) terminology, units, and

positions will also apply to the equivalent in the USSF, as appropriate. For example, references to Airmen

will also apply to Guardians. References to MAJCOMs or NAFs will apply to field commands.

References to wings will also apply to deltas or centers. Air Staff roles and responsibilities (i.e., AF/A1)

may also apply to the equivalent Office of the Chief of Space Operations (Space Staff) office (i.e.,

SF/S1), as appropriate.

This Memorandum becomes void after one year has elapsed from the date of this Memorandum,

or upon incorporation by interim change to, or rewrite of DAFI 23-101, whichever is earlier.

TOM D. MILLER

Lieutenant General, USAF

DCS/Logistics, Engineering & Force Protection

Attachment: Change to DAFI 23-101, 14 August 2023

DAFI23-101_DAFGM2024-01

Attachment Title

Changes to DAFI 23-101, 22 Oct 2020

1.1.2.2.8. (Added) Special Tooling and Special Test Equipment (ST/STE).

1.2.5.21. (Deleted)

1.2.5.22. (Deleted)

1.2.5.41. (Added) Develops and implements property and equipment management policy to

include Component Property Lead (CPL), Accountable Property Officer, and Custodial

stewardship roles and responsibilities.

1.2.5.42. (Added) Establishes policy governing operation and maintenance of the DAF

Equipment IT System.

1.2.5.43. (Added) Approves and publishes data services processing instructions required for the

AF Equipment IT System.

1.2.5.44. (Added) Develop and produce metrics measuring DAF equipment management

programs, as appropriate.

1.2.5.45. (Added) Following the end of each fiscal year, collects enterprise inventory accuracy

trend analysis from AFMC/A4R and from the Air Force Supply Chain Policy Working Group.

Briefs the AF/A4L on inventory adjustment data for the previous fiscal year along with any

recommendations to improve inventory accuracy.

1.3.1.25. (Replaced) Receive the annually updated listing and will use this as authorization of

approved HPMSKs. HPMSK authorization will be deleted upon notification from AF/A4LR.

1.3.1.44.1. (Added) MAJCOMs will monitor overdue DOLIs for their bases and will follow up

monthly to determine: 1. Reason for overdue DOLIs. 2. Course of action to reconcile overdue

DOLIs. 3. Preventive measures to prevent future overdue DOLIs. (T-1).

1.3.1.44.2. (Added) MAJCOMs will report their overdue DOLIs and associated findings to

AF/A4LR monthly NLT the 20th of each month. (T-1).

1.3.1.46. (Replaced) The MAJCOM appoints a MAJCOM Program Manager to manage the

MMHS/SAS program and assigns a MAJCOM Focal Point to each funded requirement within

that command. The MAJCOM Program Manager is responsible for assembling and prioritizing

MMHS/SAS requirements and submitting this list, with Concept Papers for each requirement,

annually to AFMC for funding. The MAJCOM Program Manager also advises AFMC of

Military Construction (MILCON) projects (e.g., new warehouses and air freight terminals) that

may require MMHS/SAS. MAJCOMs will ensure property is accounted for throughout

warehousing and re-warehousing projects, in accordance with DAFMAN 23-122 and DoDM

4140.70, DoD Supply Chain Materiel Management Procedures for Storage and Material

Handling. (T-0).

DAFI23-101_DAFGM2024-01

Attachment Title

Changes to DAFI 23-101, 22 Oct 2020

1.3.1.53. (Added) Oversee and ensure subordinate materiel management activities validate,

reconcile, and maintain accountable equipment within approved APSRs.

1.3.2.3.1. (Replaced) Import and edit 7SC data, flying hours and Quantity Per Aircraft data for

RSPs.

1.3.3.7. (Replaced) To support enterprise trend analysis, provides a consolidated summary to

AFMC/A4R NLT the 20th of each month, with justification for inventory adjustments with

combined value of $5,000 or greater, and all inventory adjustments for classified or sensitive

materials, regardless of cost. Send a courtesy copy of the same report to AF/A4LR.

1.3.3.11. (Added) Ensure physical inventory frequency, currency, and accuracy for subordinate

activities in accordance with paragraph 5.7 of this instruction.

1.4.1.2. (Replaced) Ensure proper wholesale requirements computation. This includes

establishing and maintaining Readiness Based Sparing (RBS) models and periodically reviewing

and maintaining RBS data and associated factors.

1.4.1.17.1. (Added) Provide feedback to the Air Force Supply Chain Policy Working Group on

enterprise trends and issues.

1.4.1.17.2. (Added) At the conclusion of the fiscal year, provide a report to AF/A4LR regarding

enterprise inventory accuracy trend analysis, IAW paragraph 1.3.3.7. of this instruction. This

report is due prior to the end of the first quarter of the new fiscal year.

1.4.1.41.2. (Replaced) Request CSAG-S Stock Fund Cost Authority in the BES to match the

MAJCOM O&M POM submitted to the Spares Requirement Review Board.

1.4.1.41.3. (Replaced) In coordination with the funds holders, track and measure the benefits of

the actual implementation of the improved item against the original forecasted sustainment

posture.

1.4.1.51.4. (Replaced) Responsible for developing buy/budget projections and initiating

procurement actions for centrally managed and centrally procured (Procurement Source Code 5)

NSNs to support current and forecasted (future) requirements. AFMC manages centrally

procured government equipment.

1.4.2.7. (Replaced) Forecasts Regular AF mobility IPE funding requirements in the Combat

Ready Airman program office annual planning and programming process. Will centrally

requisition all Regular AF mobility IPE components and determine annual procurement

requirements in coordination with 635 SCOW.

1.4.5.1.2.3. (Replaced) Provide a periodic "window of opportunity" for supported bases to

schedule and conduct local exercises at least twice a year. Coordinate with bases/MAJCOMs on

any scheduling conflicts.

DAFI23-101_DAFGM2024-01

Attachment Title

Changes to DAFI 23-101, 22 Oct 2020

1.4.6.1.2. (Deleted)

1.4.6.1.3. (Deleted)

1.4.6.1.6. (Deleted)

1.4.6.1.9. (Deleted)

1.4.6.1.12. (Delete)

1.4.6.1.20. (Added) Receive, validate, and create Unit Identification Codes (UIC) upon Higher

Headquarter requests. Utilize the Secure AFPC Personnel Accounting Symbol (PAS) Code

Application to confirm or obtain the correct UIC.

1.4.6.1.20.1. (Added) The PAS Organization Register is the official source for AF unit

information.

1.4.6.1.20.2. (Added) Official sources for non-AF units are special orders, contracts, support

agreements, or other correspondence (e.g., NASA, Red Cross, etc.).

1.4.6.2.1. (Replaced) Review the 404 SCMS Invalid Backorder Report on a weekly basis and

delete identified invalid requisitions and associate due-out document records. (T-1).

1.4.6.2.1.1. (Added) Compare the total authorized quantity to the current on-hand balances in

ILS-S and DPAS, as well as existing requisitions against the custodial account. (T-1).

1.4.6.2.1.2. (Added) Correct all variances and return the computed balances to the approved total

authorized quantity (e.g., requisition, return, cancellation, etc.). (T-1).

1.4.6.2.5. (Deleted)

1.4.6.2.6. (Deleted)

1.4.6.2.8. (Replaced) Clear DPAS 117 rejects upon request, except for vehicles. (T-1).

1.4.6.2.9. (Added) Ensure information for Chief Financial Officer (CFO) assets on RDO requests

match the applicable Asset ID record and an attachment is loaded. (T-1).

1.6.1.2.3.1. (Replaced) Act as the base focal point to see that all base responsibilities for RSPs

are properly carried out. Determine, monitor, and ensure adequate and timely corrective action

by the responsible agency on all deficiencies hampering the capability of the base to carry out its

responsibilities for RSP. When RSP/HPMSK/CHPMSK are transferred to the local stock record

account number (SRAN) from another base, the host SRAN will provide assistance/direction to

deployed package personnel in the prompt establishment of supportable shortage backorders,

inventory requirements, document control procedures, shelf-life management, etc.

DAFI23-101_DAFGM2024-01

Attachment Title

Changes to DAFI 23-101, 22 Oct 2020

1.6.1.2.4.4. (Replaced) Notify the local servicing auditor of an account deactivation as soon as

the deactivation date is known. (T-1). Note: An audit is not required to delete an account;

however, auditor general personnel should be made aware of the opportunity to audit accounts

being inactivated.

1.6.1.2.8.3. (Replaced) Issue serviceable IPE assets in Low Threat Areas for deployment,

contingency, and real-world home-station use operations. (T-3).

1.6.1.2.8.3.1.(Added) Issue serviceable IPE assets in Low Threat Areas for training except for

equipment listed as ¡°Not Approved for Training¡± in the USAF Approved Mobility Equipment

Listing maintained by the Enterprise Manager.

1.6.1.3. (Added) Utilize the 404 SCMS Equipment Requirements List (ERL) to determine and

identify property overages and shortages and to ensure requests do not exceed authorization and

on-hand equipment levels. (T-1).

1.6.1.4. (Added) Ensure DPAS managed property remains physically segregated and clearly

distinguishable from ILS-S managed property. (T-1).

1.6.2. (Replaced) LRS Commander (LRS/CC). In addition to unit commander responsibilities

IAW AFI 51-509, Appointment to and Assumption of Command, AFI 38-101, and

organizational commander responsibilities in paragraph 1.8 the LRS/CC has the following

materiel management related responsibilities. Note: In the Air National Guard, the United States

Property and Fiscal Officers (USPFO) are the primary accountable officers in accordance with

Title 32 U.S.C. 708. The LRS/CC will:

1.6.2.1. Act as the APO and Nuclear Weapons-Related Materiel Accountable Officer for

squadron assets and supply system stock record accounts B and E, and within the Defense

Property Accountability System (DPAS) IAW DoDI 5000.64 DAFI 23-111, Accountability and

Management of DoD Equipment and other Accountable Property, and AFI 20-110, Nuclear

Weapons Related Materiel Management. (T-1). Note: In the Air National Guard, the United

States Property and Fiscal Officers (USPFO) are the primary accountable officers in accordance

with Title 32 U.S.C. 708.

1.6.2.1.4. (Added) Stock Fund Management. The LRS/CC or equivalent will appoint a primary

and alternate Supply Management Activity Group (SMAG) Liaison with at least three years of

2S Materiel Management and ILS-S experience, however, the alternate SMAG liaison can be a

Resource Adviser. SMAG liaisons will work with their designated AFMC SMAG Manager and

comply with direction. Appointment letters will be reviewed bi-annually, and updated

appointment letters are required upon change in personnel. Primary SMAG liaison will be

assigned to LRS Customer Support Section or equivalent office.

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