Memo to File - Wa
|02911 |Manlifts – Various Sizes |Corinna Cooper |
|Contract Type: New Replacement WSCA Enterprise General Use Restricted to:_____________ |
|Contract Duration: Initial Term: 2 years months Maximum life: 6 Years or 9/29/2017 |
|Estimated Term Worth: $1,200,000.00 Estimated Annual Worth: $600,000.00 |
|Number of: Bidders notified: 461 Bids received: 3 Bids Rejected: None |
|% MWBE Award: WBE% 0 MBE% 0 Self Identified WBE% 0 Self Identified MBE% 0 |
|Executive Summary: |The Washington Department of Transportation (WSDOT) has a need for a replacement Contract for Manlifts of Various Sizes. |
|Bid Development |
|Stakeholder work |WSDOT provided a copy of their specifications electronically. Since WSDOT was the primary user of this contract, no other agency |
| |input was requested. |
|Customer Forum? | |
|Vendor Forum? | |
|Market Research: |No additional Market Research was completed. |
|Bid Development: |The goal of this solicitation was to create a replacement statewide Contract for the as needed purchase of Manlifts of Various Sizes.|
| |The Contract will be awarded with an initial term of two (2) years with the option to extend another four (4) years for a total of |
| |six (6) years. The Contract would be awarded to the bidder who was the lowest, responsive and responsible for each line item. There |
| |are a total of six (6) line items. Bidders did not have to bid on every line item. |
| Peer Review |Joe Stinton (WSDOT), Steve Jenkins, Contracts Specialist 3 and Michael Maverick, Unit Manager, reviewed the document and recommended |
| |its release. The Contract value is above the Contract Consultants (Corinna Cooper) signature level, so an additional signature is |
| |required. |
| Management Fee? |There are no Management Fees associated with this Contract. This contract will be included in OSP’s PAF agreement with WSDOT. |
|Bid Process |
|Pre-Bid Conference: |The optional Pre-bid Conference was held on for 8/11/2011 at 2:00pm. Six (6) vendors attended the pre-bid meeting. Joe Stinton and |
|Date: 8/11/2011 |Corinna Cooper were also in attendance. |
|Amendment(s): |Two (2) Amendments were issued. |
|Date: 8/16/2011 | |
|[pic] | |
| |Amendment 1 was issued on 8/16/2011, and it extended the bid due date and changed the location for bid submittal (New Jefferson |
|8/17/2011 |Building). |
|[pic] | |
| | |
| | |
| | |
| |Amendment 2 was issued on 8/17/2011 and revised Appendix C – Specifications. |
|Bid Evaluation—Responsiveness |
|Bid Opening: |Three (3) bids were received and opened by the Bid Clerk on 8/31/2011. All three bids were received on time. |
|Date: 8/31/2011 at 2:00pm PST | |
| | |
|Bids Sealed & Signed? |All three (3) of the Bid Responses were sealed and signed. |
|Received all required submittals?|All three (3) vendors, Altec, Nelson Truck and Terex submitted the required submittals, which included all Amendments, Appendices, |
|[pic] |Descriptive Literature, and Warranty information. Terex only supplied 1 copy of Appendix C, and after a clarification email, it was |
| |determined that this was an oversight and Terex supplied an additional copy identical copy. |
|Specification compliance? |Specifications were reviewed on 9/12/2011 with Chris Case of WSDOT. Chris had two clarification questions for Terex regarding their |
|[pic] |specifications. Terex supplied a response which was acceptable to WSDOT. Therefore, all three (3) vendors met the specification |
| |requirements. |
|Price Sheet compliance? |All price sheets submitted are in compliance with the requirements of bid solicitation. |
|Other Responsiveness checks? |No other responsive checks were completed. All three (3) of the vendors have supplied items to WSDOT in the past. |
|Bid Evaluation—Responsibility |
|Past Performance? |All three bidders have held previous State Contracts and are in good standing with the State and WSDOT. |
|Qualifications? |The apparent successful vendors provided all of the documentation necessary and can meet the needs of the State as they previously |
| |did. |
|Bid Evaluation |
|Evaluation: |An award will be made to the bidder who is the lowest Responsive and Responsible Bidder for each line item. There are three awarded |
| |vendors on Contract. |
|[pic] |Below is a breakdown of the Award: |
| |Altec Industries, Inc. |
| |Terex Utilities, Inc. |
| |Nelson Truck Equipment Co. Inc. |
| | |
| |No Bid |
| |Item 1- 54’ without Pedestal |
| |No Bid |
| | |
| |No Bid |
| |Item 2 – 54’ with Pedestal |
| |No Bid |
| | |
| |Item 2 – 54’ with Transverse Mounted Pedestal |
| |No Bid |
| |No Bid |
| | |
| |No Bid |
| |Unsuccessful |
| |Item 4 – 40’ Manlift with Chassis |
| | |
| |Unsuccessful |
| |Item 5 – Van with 30’ Manlift |
| |Unsuccessful |
| | |
| |Item 6 – Step Van with 40’ Manlift |
| |No Bid |
| |No Bid |
| | |
| | |
| |Pricing for each unit: |
| |Item |
| |Altec Industries, Inc. |
| |Terex Utilities, Inc. |
| |Nelson Truck Equipment Co. Inc. |
| | |
| |Item 1 |
| |No Bid |
| |$97,853.00 |
| |No Bid |
| | |
| |Item 2 |
| |No Bid |
| |$126,556.00 |
| |No Bid |
| | |
| |Item 3 |
| |$95,994.00 |
| |No Bid |
| |No Bid |
| | |
| |Item 4 |
| |No Bid |
| |Unsuccessful |
| |$113,147.00 |
| | |
| |Item 5 |
| |Unsuccessful |
| |$53,159.00 |
| |Unsuccessful |
| | |
| |Item 6 |
| |$194,049.00 |
| |No Bid |
| |No Bid |
| | |
| |
|Results & Recommendation |
|Savings: |Item |
| |New Price |
| |Previous Price |
| |Difference |
| | |
| |1 |
| |$97,853.00 |
| |$103,781.84 |
| |$-5,928.84 |
| | |
| |2 |
| |$126,556.00 |
| |$145,859.00 |
| |$-19,303.00 |
| | |
| |3 |
| |$95,994.00 |
| |N/A |
| |N/A |
| | |
| |4 |
| |$113,147.00 |
| |$80,996.00 |
| |$32,151.00 |
| | |
| |5 |
| |$53,159.00 |
| |N/A |
| |N/A |
| | |
| |6 |
| |$194,049.00 |
| |N/A |
| |N/A |
| | |
| |The following is pricing from the previous Contracts compared to the New Contract (02911) |
| | |
| |Three of the items were on a previous Contract. Two of the items in the new Contract have a savings from the previous Contract and |
| |one has an increase. The previous Contracts included chassis into their pricing, however, even with the chassis deduction there is |
| |still a significant savings in the first two items. The 4th item has increased substantially, but that is due to the 2010 emission |
| |standards, and the fact the previous contract pricing was from almost two years ago. |
| | |
| |Items 3, 5 & 6 did not have previous Contract pricing to compare too, however, their pricing is in line with similar purchases made |
| |by WSDOT. |
|Recommendation: |It is in the best interest of the State to Award the State Contract, 02911 – Manlifts – Various Sizes to Altec Industries (Items 2 & |
| |6), Terex Utilities (Items 1, 2, & 5) and Nelson Truck Equipment Co.(Item 4). After a competitive solicitation the vendors listed |
| |above have been determined to be responsive, responsible and had the overall lowest price. |
|Award Activities |
|Implementation Plan |Notifications will be sent to Altec Industries (Items 2 & 6), Terex Utilities (Items 1, 2, & 5) and Nelson Truck Equipment Co. (Item |
| |4) on 9/22/2011. The Award will be effective on 9/30/2011. |
|WEBS | Notify bidders of the award via WEBS |
|Communication | Send rejection letter to those bidders to disqualified bidders |
| |Send apparent successful bidder announcement letter |
| |Send Award Announcement letters to all bidders |
| |Email Kerry Bustetter a brief award announcement for Bi-Weekly Broadcast |
|Contract | Model Contract updated to reflect Bid Amendment language |
|PCMS | Populate PCMS Info Tab |
| |Complete PCMS Expanded Description Tab |
| |Add Web remark in the PCMS Remarks Tab announcing the award of the contract |
| |Add at least 5-FAQ remarks in the PCMS Remarks Tab |
| |Complete PCMS Internet Tab to include relevant search terms |
| |Include relevant search terms in the PCMS Internet Tab |
| |Complete PCMS Commodities Tab |
| |Complete PCMS Vendors Tab |
| |Complete PCMS Customer Tab |
| |Complete PCMS Fees Tab |
|Post Contract to GA Website |Copy the following files into the G:\Shared Info\INTERNET folder: |
| |Copy Contract file (02911c.doc) |
| |Copy the price sheet (02911p.doc or xls) |
| |Copy the specification (02911s.pdf) if applicable |
| |Copy the bid tab (02911t.doc or xls) |
| |Copy the bid document (02911b.doc) |
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