Letter #1 - Office of Human Resources



Purpose of a Non-renewal Letter for a P&A Employee Whose Notice Period Falls Within the Term of Appointment.To inform the affected employee in writing of the non-renewal of their appointment within the required notice period.Instructions for completing a Non-renewal Letter for a P&A Employee Whose Notice Period Falls Within the Term of Appointment.When complete, print this letter on letterhead. Instructions for using this Template.All fields contained within brackets [ ] are fields which require user modification. Click once on the word within the bracket and type your text. When a choice of paragraphs or sentences is given, be sure to delete the paragraph or sentence not used. If you choose not to use the template as written, be sure to include all elements in the “Required Elements” section in your letter. Required Elements.Refer to: P&A Non-Renewal of Appointment Letter Checklist.MACROBUTTON NoMacro [Click here and type Date]PERSONAL AND CONFIDENTIALMACROBUTTON NoMacro [Click here and type Name of Recipient]MACROBUTTON NoMacro [Click here and type Recipient's Street Address]MACROBUTTON NoMacro [Click here and type City, State Zip Code]Dear MACROBUTTON NoMacro [Click here and type Name][Click here and type Employee ID]:Your appointment as a(n) MACROBUTTON NoMacro [Click here and type title](MACROBUTTON NoMacro [Click here and type job code], MACROBUTTON NoMacro [Click here and type appointment term]MACROBUTTON NoMacro [Click here and type appointment type], MACROBUTTON NoMacro [Click here and type percent time]) in MACROBUTTON NoMacro [Click here and type unit] will end on MACROBUTTON NoMacro [Click here and type date]. In accord with University Administrative Policy: Non-Renewal of Appointments for Academic Professional and Administrative Employees (), regarding notice of non-renewal for P&A appointments, this letter provides written timely notice.The University has a Non-Renewal Program for Academic Professional and Administrative Employees (“Program”) that applies to employees who meet specified eligibility requirements. Information describing the eligibility criteria, benefits, and conditions of the Program are available online at . You may contact the 4-UOHR Call Center if you have questions or wish to schedule an appointment to meet with a Benefit Counselor to review your individual situation.Please note that if you are eligible, you have a limited window of opportunity within which to elect this Program.If you are age 40 years or older, and this non-renewal is part of a group layoff and/or non-renewal occurring for the same reason, you have at least 45 calendar days to consider whether or not to participate in the Program, and you are entitled to the following additional disclosures regarding the group layoff and/or non-renewal:The individuals who were included in the group layoff and/or non-renewal and eligible for the Program were selected from within the MACROBUTTON AcceptAllChangesShown [Click here and type name of decisional unit(s)] (the “Decisional Unit”) as part of a MACROBUTTON AcceptAllChangesShown [Click here and type reason for layoff, e.g. program elimination].Attached to this letter is a list of the job classifications and ages of all individuals in the Decisional Unit who were selected for layoff and/or non-renewal, and the ages of all individuals in the Decisional Unit in the same job classifications who were not selected.Any questions that you may have regarding your medical, dental, life, and disability insurance and retirement plan, if applicable, should be directed to the 4-UOHR Call Center at 612-624-UOHR (612-624-8647, 1-800-756-2363). For information regarding unemployment insurance benefits, if applicable, contact your local Minnesota WorkForce Center (see attached Important Resource Information for locations).Thank you for your services and my best wishes on your future endeavors.Sincerely, MACROBUTTON NoMacro [Click here and type Name] MACROBUTTON NoMacro [Click here and type Title]Enc: Important Resource Informationcc: Central Personnel File(Others As Appropriate)IMPORTANT RESOURCE INFORMATIONEmployee Assistance Programs (EAP)EAP provides cost-free professional consultation and referral services for University employees who need help assessing financial matters, career change strategies and emotional or stress-related difficulties. Spouses/partners and immediate family members are also eligible for EAP services.Twin Cities: EAP services are provided byThe Sand Creek Group, Ltd.612-625-2820800-632-7643eap@umn.eduCrookston: Northwestern Mental Health Center, 218-281-3940Duluth: St. Luke's Employee Assistance Program, 218-249-7077Morris: Stevens Community Medical Center, 320-589-7625Rochester: Contact the Twin Cities EAP servicesUniversity employees in Greater Minnesota may also use the Twin Cities EAP.4-UOHR Call Center612-624-UOHR (612-624-86471-800-756-2363To discuss continuation of your health benefits and the “P&A Non-Renewal Program.”Unit Human Resources Administrator and/or central Human Resources Specialist or ConsultantUnit HR Administrator: MACROBUTTON NoMacro [Click here and type Name], MACROBUTTON NoMacro [Click here and type phone number]HR Specialist:MACROBUTTON NoMacro [Click here and type Name], MACROBUTTON NoMacro [Click here and type phone number]HR Consultant: MACROBUTTON NoMacro [Click here and type Name], MACROBUTTON NoMacro [Click here and type phone number]To discuss any question regarding employment policies and procedures.Dislocated Worker ProgramAvailable at Minnesota WorkForce Centers. Some locations include:Blaine 1201 89th Ave NE Ste 235 763-783-4800anokaMinneapolis 1200 Plymouth Ave N 612-520-3500mplsnorthMinneapolis 777 E Lake St 612-821-4000mplssouthBloomington 4220 W Old Shakopee Road 952-346-4000hennepinsouthN St Paul 2098 E 11th Ave 651-779-5666ramseycountySt Paul-Midway 2455 W University Ave 651-642-0363midwayServices include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. For a complete list of offices, visit this website: . Unemployment Insurance Benefits Apply for benefits using TELECLAIM: 651-296-3644 (option 1) or 1-877-898-9090 from a touch-tone phone or contact your local Minnesota WorkForce Center. Also visit: [Job Class Code and title - one row per age of employee(s) with this title, per examples below]1858 Principal Accounts Specialist 33201858 Principal Accounts Specialist4111 ................
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