AGRA - Alliance for a Green Revolution in Africa



REQUEST FOR PROPOSALRFP/ RN01076/HRA/2020Assignment Title: Review of AGRA Compensation and Benefit StructuresCLIENT: ALLIANCE FOR GREEN REVOLUTION IN AFRICA (AGRA)Issue Date: 16th December 2020____________________________________________________________________________AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.Synopsis of the Request for Proposal:Solicitation Reference No.RFP/ RN01076/HRA/2020Title of SolicitationReview of AGRA Compensation and Benefit StructuresIssuing Office & AddressAlliance for a Green Revolution in Africa (AGRA)Website: Email Address for submission of Proposals/ Quotes AGRA General Procurement,Procurement@ Solicitation Issue Date16th December 2020Deadline for submission questions and clarifications4th January 2021 1700 hours, East African Time GMT +3.Deadline for Answering questions and clarifications7th January 2021 1700 hours, East African Time GMT +3.Deadline for submission of proposals11th January 2021 1700 hours, East African Time GMT +3.Please include the subject line “RFP/ RN01076/HRA/2020” in the emailAnticipated Award TypeCONSULTANCY AGREEMENTEvaluation CriteriaBidder Must provide the below listed information:Mandatory Eligibility RequirementCompany profile and details of physical address of the company i.e. town, street, building, floor and contact person(s) etc.; Trading license or certificate of incorporation TAX clearance certificatesDetailed client reference list indicating the scope and magnitude of similar assignments carried outShall not be sanctioned or blacklisted by any government or institutionList of directors (CR12)Evaluation CriteriaOrganizational Capacity: …....................….................................. ...10%General experience and experience in review of compensation and benefit structures:……..................................................................... 20%Proposed methodology, work plan and approach criteria: …...........30% Experience and Qualification of key personnel: …...........................40% Total: …...........................................................................................100%NB. The minimum technical score shall be 75%Technical weight: 80%Financial weight: 20%REVIEW OF AGRA COMPENSATION AND BENEFIT STRUCTURESBackground AGRA is a Pan-African Alliance led by Africans with roots in farming communities across the continent. We understand that African farmers need uniquely African solutions designed to meet their specific environmental and agricultural needs so they can sustainably boost production and gain access to rapidly growing agriculture markets.Our MissionAGRA’s overall goal is to catalyze and sustain an inclusive agricultural transformation in Africa to increase incomes and improve food security of at least 30 million smallholder farming households in Africa with a set of targeted catalytic downstream and systemic investments coupled with government engagement made through its alliance of partners. AGRA’s strategy going forward will see it grow into more countries who will be at the frontline in the delivery of key AGRA interventions at country and regional level. With this wide geography comprising over 25 Nationalities from different backgrounds and sectors, AGRA would like to have a unified yet country-relevant compensation and benefits structure that would attract, motivate and drive performance of its talent.Objective of the consultancy:AGRA seeks to procure the services of a specialized consulting firm with adequate capacity & expertise to undertake a review of the compensation and benefits structure across the key AGRA countries namely Kenya, Tanzania, Rwanda, Ghana, Mozambique; and also potentially in other countries where AGRA is hosted by other institutions namely: Nigeria, Mali, Burkina Faso, Malawi, Uganda and Ethiopia. The overall objective for this consultancy will be: -Be legal: Compensation must be consistent with specific country laws where AGRA operates.Be adequate: Compensation must be large enough to attract qualified employees to join the organization and stay.Be motivating: The compensation package should provide sufficient incentives to motivate employees to perform efficiently.Be equitable: The employees should feel that their compensation is internally equitable relative to other employees in the organization and externally equitable relative to employees doing similar work in other organizations. The compensation should also factor in differences between local hires and expats and ensure they are equitable and reflect best practice.Provide security: Employees like to feel that their monthly income is secure and predictable. They need to feel that their pay is somewhat insulated from changes in employment, profitability, individual performance, and personal health.Be cost-benefit effective: The organization must administer the compensation system efficiently and have the financial resources to support it on a continuing basisScope of WorkThe appointed Firm will be expected to undertake the following tasks: Connect internal and external remuneration and people data to gain insights into the relationships between organizational priorities, reward, and employee preferences for the 5 priority markets (where AGRA is not hosted) of Kenya, Ghana, Mozambique, Tanzania and Rwanda.Conduct an internal comparative pay analysis on AGRA’s remuneration data to assess internal equity considering variables such as hierarchical levels, criticality of roles and departmental functions.Conduct an internal perception study to understand how AGRA’s reward system aligns with employee expectations and supports business goals.Benchmark AGRA’s current pay practices (all pay elements) against the prevailing general market and provide a comprehensive analysis on external competitiveness.Consider and provide insights on leading global practices in total rewards including agile rewards as well as managing rewards in volatile times Create a reward philosophy based on the current state and the desired state, while clarifying strategic intent of reward in the organization, developing guiding principles and identifying target positioning of pay aggregatesBased on guiding principles, develop competitive, equitable and defensible base pay structure indicating the minimum, midpoint and maximum pay levels. This will provide AGRA with a framework for pay, which can be used for both internal movement as well as attracting talentTo align with the reward framework, provide recommendations on other and elements and pay aggregates (prevalent allowances, benefits and fixed annual remuneration)Create the solution detail, as well as supporting guidelines and communications required, including impact analyses and cost plans as requiredConsultant Qualification Requirements AGRA is looking for a recognized and experienced firm with relevant and demonstrated professional experience in conducting similar assignments. Strong international comparative experience in the field of talent, compensation, benefits, reward and incentive structures.The team leader for this assignment must have demonstrable solid experience in leading and executing similar assignments.Sound knowledge and awareness of issues related to AGRA’s work & mandate.Experience using a range of qualitative evaluation methodologies to assess reward structures across multiple countries and geographiesDemonstrated capacity for strategic thinking, and excellent analytical and writing skills.Strong task management and team leading competencies.Language skills relevant to the evaluation. Consultancy PeriodThe consultancy shall run for a period of sixty (60) calendar days from the date of commencement.Deliverables/Structure of the ReportThe consultant shall provide the following key deliverables:An inception report within one week from start of the assignmentA draft report including key findings within 5 weeks from start of the assignmentA final report within 8 weeks containing at least the following: An Executive Summary Assignment structure and methodologyThe data collection Instruments Analysis of key areasKey findings Summary and conclusions Recommendations Evaluation CriteriaITEMWeight Organizational Capacity10%General experience and experience in review of compensation and benefit structures20%Proposed methodology, work plan and approachDemonstrated understanding of requirements/comments on the terms of referencesProposed methodology/concept and approachProposed work plan5%20%5%Experience and Qualification of key personnel40%Total of 100%Reporting: The consulting shall report to Chief Operating Officer and the Director of Human Resources and Administration.Costing & Billing:Consultant shall provide a lump sum fixed cost for project delivery within the contract (consultancy) period. Billing shall be on deliverables.Proposal SubmissionTECHNICAL PROPOSAL:Interested and qualified consultants are invited to submit their proposal(s) comprising of the following: Technical and Financial Proposals must be submitted separately to procurement@ by 11th January 2021; 17:00 East African Time.The subject of the email MUST read “RFP/ RN01076/HRA/2020” AGRA shall not be liable for not opening proposals that are submitted with a different subject. Technical and Financial proposals shall be submitted as separate documents. Financial proposals will not be opened until the conclusion of the technical evaluation. Only financial proposals of consultants meeting a minimum of 75% of technical score shall be opened. The Financial proposals shall include all applicable taxes quoted separately. If taxes are not mentioned in the financial proposal, AGRA shall consider them to be inclusive in the prices provided. Neither technical nor financial proposals shall exceed 10MB.FINANCIAL PROPOSAL:Must be provided in the prescribed format, RFP ANNEX B, supported with a breakdown analysis and will provide the following information, but is not limited to: The consultant shall provide an hourly and daily rate for carrying out the assignment The consultant may also propose additional pricing options or modalities for consideration.Price must be quoted in US Dollars (USD)All applicable taxes (VAT taxes) should be quoted separatelyIf the financial proposal is silent on taxes, AGRA shall assume that these are inclusive; Reimbursable costs if applicable shall be quoted separately. The financial proposal shall be submitted separately from the technical proposal and should be password protected. Only candidate(s) meeting the minimum technical score (>75%) shall be requested for the password to their financial proposalSubmission requirementsBrief Technical proposal, detailed CV and Financial Proposals must be submitted separately to procurement@ by the deadline indicated in the synopsis. The subject of the email MUST read “RFP/ RN01076/HRA/2020”. AGRA shall not be liable for not opening proposals that are submitted with a different subject. Technical and Financial proposals will need to be submitted as separate documents. Neither technical nor financial proposals should exceed 10MB.ANNEX B: FINANCIAL PROPOSAL FORM FPF-2 SUMMARY OF COSTSItemCost{Insert Foreign Currency # 1}USD value Total costCost of the Financial Proposal, including(1) Remuneration (2) [Reimbursables]Total Cost of the Financial Proposal:Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded{insert type of tax. e.g., VAT or sales tax}{e.g., income tax on non-resident experts} {insert type of tax} Total Estimate for Indirect Local Tax:Note: Payments will be made in USDANNEX B: FINANCIAL PROPOSAL FORM FPF-3 BREAKDOWN OF REMUNERATION When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the AGRA. This Form shall not be used as a basis for payments under Lump-Sum contracts A. Remuneration No.NamePositionPerson-month Remuneration RateTime Input in Man-days{Currency) USD Total USD costKey ExpertsK-1[Home][Field]K-2Non-Key Experts N-1[Home]N-2[Field]Total CostsANNEX B: FINANCIAL PROPOSAL FORM FPF-4 BREAKDOWN OF [REIMBURSABLE EXPENSES]When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services N°Type of [Reimbursable Expenses]UnitUnit CostQuantity{Currency}Total value in USD{e.g., Per diem allowances**}{Day}{e.g., International flights}{Ticket}{e.g., In/out airport transportation} {Trip}{e.g., Communication costs between Insert place and Insert place}{ e.g., reproduction of reports}{e.g consumables....................................Total Costs ................
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