SUDLEY JUNIOR SCHOOL



ST CHARLES CATHOLIC PRIMARY SCHOOL

MINUTES OF THE GOVERNORS’ MEETING HELD ON TUESDAY 11 FEBRUARY 2020 AT 4PM

PRESENT

S Roberts (Chair) R Dean (Headteacher)

N McCloy Cllr. S Jennings

J Fardelin F Stoddart

M Burke R Battersby

J Cassell H Broekman

ALSO PRESENT

M Walker Deputy Headteacher

C Hodson Clerk to the Governors

| | |Action |

| | | |

|20/01 |WELCOME AND OPENING PRAYER | |

| | | |

| |S Roberts welcomed those present to the meeting and asked R Dean to open the meeting with a prayer. | |

| | | |

| |CONSIDERATION OF APOLOGIES FOR ABSENCE | |

|20/02 | | |

| |Apologies for absence were received from W Hughes. | |

| | | |

| |These apologies were noted and accepted. | |

| | | |

| |CONFIDENTIALITY | |

|20/03 | | |

| |The Chair reminded Governors of the need for confidentiality relating to matters discussed at Governors’ and Committee | |

| |meetings. | |

| | | |

| |NOTICE OF ITEMS FOR ANY OTHER BUSINESS | |

|20/04 | | |

| |i. Staffing Item S Roberts | |

| | | |

| |DECLARATION OF INTERESTS | |

|20/05 | | |

| |No additional interests were declared. | |

| | | |

| |No interests were declared at this point, relating to this meeting’s agenda. | |

| | | |

| |MINUTES OF THE MEETING HELD ON 22 OCTOBER 2019 | |

|20/06 | | |

| |Minutes of the meeting held on 22 October 2019 had been circulated previous to the | |

| |meeting and had also been uploaded onto the Governors’ Zone following the last | |

| |meeting. | |

| | | |

| |It was proposed by Cllr. Jennings, seconded by R Battersby and unanimously agreed that the minutes were a true and | |

| |correct record and that they be signed by the Chair. | |

| | | |

| |MATTERS ARISING | |

|20/07 | | |

| |19/58 Declaration of Interests | |

| |R Dean stated that she had still not received completed Declaration Forms from | |

| |some Governors who were not in attendance at the last Governors’ meeting | |

| |adding that she would forward these names to the Clerk for her to follow this up. | |

| | |RD/CH |

| |19/60 Matters Arising | |

| |19/50 Governing Body Items | |

| |i. Governor Training | |

| |R Dean stated that she had spoken with J McLelland, LSIP to arrange an on site | |

| |training session re the new Ofsted framework and Governors suggested that this | |

| |training session be held on 16 June 2020 at 4pm with the Governors’ meeting | |

| | | |

| | |Action |

| |scheduled for that date to commence at 4.30pm. | |

| | | |

| |R Dean to liaise with J McLelland re this date. | |

| | |RD |

| |ii. Link Governor Visits | |

| |M Walker stated that she had spoken with MGL as she was unable to upload | |

| |completed Governor Link Visit forms onto the Governors’ zone. | |

| | | |

| |She added that MGL had informed that this was because the Link Visit forms | |

| |were a sub-page but MGL were trying to rectify this. | |

| | | |

| |R Dean thanked those Governors who had made Link Visits. | |

| | | |

| |19/52 Any Other Business | |

| |i. St Michaels in the Hamlet Primary School | |

| |R Dean stated that she had spoken with the Headteacher at St Michaels in the | |

| |Hamlet and as they were also new to the post had asked for a twelve month | |

| |settling in period. | |

| | | |

| |S Roberts stated that he had liaised with the Chair of Governors at St Michaels in | |

| |the Hamlet and would be meeting with her at the end of the week to plan a way | |

| |forward of links for the two schools. | |

| | |SR |

| |19/63 Reports from Committees | |

| |iii. Governors’ Decision Planner | |

| |S Roberts confirmed that he and F Stoddart had completed the document in line | |

| |with the Committees terms of reference which had then been emailed to | |

| |Governors. | |

| | | |

| |The Clerk confirmed that Governors had emailed her with their approval of this | |

| |document. | |

| | | |

| |It was proposed by R Dean, seconded by Cllr. Jennings and unanimously agreed | |

| |that the Governors’ Decision Planner be formally approved. | |

| | | |

| |19/67 Dates of Future Meetings | |

| |Pay Committee | |

| |The Pay Committee which had been scheduled to meet on 11 May 2020 has | |

| |been rearranged and will now be held on Monday 30 March 2020 at 4pm. | |

| | | |

| |19/68 Any Other Business | |

| |ii. Foundation Governor – b. | |

| |S Roberts stated that he had spoken with Father Ron Johnson who had informed | |

| |him that he would make a decision by the end of this term as to whether he would | |

| |be taking up the current Foundation Governor vacancy. | |

| | |SR |

| |CHAIR’S CORRESPONDENCE | |

|20/08 | | |

| |There was no correspondence to relay. | |

| | | |

| |HEADTEACHER’S REPORT | |

|20/09 | | |

| |Copies of the Headteacher’s Report had been emailed to Governors previous to the meeting. | |

| | | |

| |R Dean highlighted the following: | |

| | | |

| |Number on Roll | |

| |There are currently 192 pupils on roll. | |

| | | |

| |Two children have left the school this term as they have moved out of the area. | |

| | | |

| |Attendance | |

| |Attendance currently stands at 95.2% compared to 94.8% at this time last year. | |

| | | |

| | | |

| | | |

| |R Dean stated referred Governors to the draft minutes of the Curriculum and Pupils Committee – Minute 20/C09 and the |Action |

| |information which she had relayed to the | |

| |Committee. | |

| | | |

| |SEND | |

| |After a wait of eight months, the school have now received the outcome of the application for an EHC plan for one child| |

| |and a report will be received by the end of this month. | |

| | | |

| |One new EHAT has been opened which is a positive step for this particular family. | |

| | | |

| |Assessment Headlines – January 2020 | |

| |Copies of the Assessment Headlines – January 2020 had been emailed to Governors previous to the meeting which had also | |

| |been discussed at the Curriculum and Pupils Committee. | |

| | | |

| |The anonymised data was broken down into year groups and then into Reading, Writing, Maths, Combined, Boys, Girls, | |

| |Pupil Premium and SEND. | |

| | | |

| |R Dean stated that the data showed that the current Year 3 are performing particularly lower than they were performing | |

| |in Year 2 as there had been mobility from other countries into this cohort and also a pupil with high needs had joined | |

| |this cohort. | |

| | | |

| |R Dean stated that the school are continuing to use the ‘deep diving’ strategy when completing monitoring and that she | |

| |has undertaken ‘deep diving’ into Reading and today her and J McLelland, LSIP, had undertaken some ‘deep diving’ into | |

| |Art and DT. | |

| | | |

| |She added that J McLelland had been really pleased with the excellent standard of the books and had commented ‘well | |

| |done’ to the staff, particularly to J Redfern. | |

| | | |

| |Staff CPD | |

| |A list of Staff CPD undertaken from September 2019 to date and CPD arranged until the end of term was circulated. | |

| | | |

| |R Dean stated that we have revisited CPD as we need to look at what we need to change, what CPD we need and what we | |

| |need to refresh. | |

| | | |

| |She stated that from the list, Governors could see the opportunities which staff had undertaken to enhance their | |

| |subject knowledge through CPD and staff meetings where subject leaders have had the opportunity to disseminate | |

| |information. | |

| | | |

| |Curriculum | |

| |Copies of the EY2P consultancy report had been emailed to Governors previous to the meeting. | |

| | | |

| |R Dean referred Governors to the draft minutes of the Curriculum and Pupils Committee – Minute 20/C08 when this had | |

| |been discussed in conjunction with the excellent presentation from K Ehlen, Early Years Lead. | |

| | | |

| |R Dean stated that she had today undertaken a Learning Walk with J McLelland who was very impressed and could see a big| |

| |development in the EYFS area. | |

| | | |

| |R Dean gave an overview of Accelerated Reader which is a book banding system which tracks progress. | |

| | | |

| |She added that from the data we want to push ‘greater depth’ and though this term’s assessments are showing progress, | |

| |we need to monitor the content for the upper years. | |

| | | |

| |R Battersby stated that this system is having a positive impact and is also popular with the children. | |

| | | |

| |R Dean stated that we have been looking at the phonics system adding that the school have made a few tweeks to give the| |

| |children more experiences and to make it more relevant to the school. | |

| | | |

| | | |

| | | |

| |She added that the school are also doing a lot of work developing language across the curriculum areas. | |

| | | |

| |School Development Plan | |

| |R Dean stated that as part of CPD staff have reviewed the SDP in Spring 1, identifying what has been completed, what | |

| |needs to start and what areas we need to change or refresh which then informs staff training. | |

| | | |

| |The school have accessed many of the DGT/SiL opportunities at minimum cost so that we were able to prioritise the | |

| |training budget on improving practice in EYFS. | |

| | |Action |

| |The school have also made good progress with the Liverpool Counts Quality Mark ready for the inspection at the end of | |

| |the Spring Term. | |

| | | |

| |Trips and Visits | |

| |R Dean gave an overview of the various trips and visits which the school had made adding that ‘Cultural Capital’ is | |

| |part of the Ofsted framework and from these trips/visits Governors can see the experiences we are giving the children. | |

| | | |

| |Premises | |

| |R Dean gave an overview of premises items which were discussed in detail as can be seen from the draft minutes of the | |

| |Finance/Staffing/Premises Committee – Minute 20/F10. | |

| | | |

| |Copies of the plan of works for the LCVAP bid was shown to Governors with priority being given to those works which | |

| |ensure that the school is safe and wind and water tight. | |

| | | |

| |R Dean stated that if we are unsuccessful with the bid we will need to prioritise the work from DFC monies. | |

| | | |

| |She added that as discussed by the Committee, she had submitted a claim to Liverpool City Council relating to the roots| |

| |of the trees in the field outside the school grounds causing issues with the school playground. | |

| | | |

| |Cllr. Jennings stated that she had been informed that Liverpool City Council were undertaking a Playing Field Strategy | |

| |hence a survey of the field is now on hold. | |

| | | |

| |The Chair thanked R Dean for her report and for the other documentation which she had prepared and circulated previous | |

| |to the meeting. | |

| | | |

| |REPORTS FROM COMMITTEES | |

| | | |

| |i. Curriculum and Pupil Committee | |

| |Copies of the draft minutes of the meeting held on 13 January 2020 had been emailed to Governors previous to the | |

| |meeting. | |

| | | |

| |Governors thanked R Dean for circulating the Assessment Data – January 2020 as this gives them an opportunity to | |

| |compare where the school are now. | |

| | | |

| |R Dean stated that J Egerton came into school and confirmed our evidence but owing to an unfortunate mistake we cannot | |

| |do anything to rectify this as our data had been accepted. | |

| | | |

| |Governors commented that the current Year 2 cohort had also performed poorly with Phonics in Year 1 and asked how the | |

| |school were addressing this. | |

| | | |

| |R Dean stated that we are looking at different strategies for those particular children as within Accelerated Reading | |

| |there is a programme for these children. | |

|20/10 | | |

| |She added that Governors could see from the draft minutes of the Committee that this had been picked up and drilled | |

| |down into by the Committee adding that it is the progress which has been made. | |

| | | |

| |One Governor commented that Accelerated Reading is providing a systematic approach | |

| | | |

| | | |

| |to Reading and asked if there is a systematic approach for Writing which we should be budgeting for. | |

| | | |

| |R Dean stated that we bought into Read Write in September 2019 which is a very structured programme though we are still| |

| |using the Talk4Writing programme. | |

| | | |

| |Governors asked if there is a Maths scheme? | |

| | | |

| |M Walker stated that we have the Liverpool Plans for Maths and we look at the objectives and find resources to fill the| |

| |objectives. | |

| | | |

| |She added that we need to plug the gaps as new concepts are taught as there is a big step up in Maths from Years 3/4 | |

| |to Years 5/6. | |

| | | |

| |R Deans stated that the School Development Plan will be uploaded onto the website to ensure that Governors see the | |

| |‘live’ document. | |

| | | |

| |Updates on the Curriculum were also included within the Headteacher’s report. | |

| | |Action |

| |ii. Finance/Staffing/Premises Committee | |

| |a. Copies of the draft minutes of the meeting held on 20 January 2020 had been emailed to Governors previous to the | |

| |meeting. | |

| | | |

| |Cllr. Jennings stated that as a financial healthcheck had not been undertaken since 8 November 2019 owing to K Twamley,| |

| |the school’s Local Authority Finance Officer’s absence, there were no changes to the budget though the Committee had | |

| |perused and discussed the Cost Centre Summary as at 20 January 2020 which R Dean had explained. | |

| | | |

| |Premises related items had been discussed but these had already been covered within the Headteacher’s Report. | |

| | | |

| |b. School Financial Value Standard (SFVS) | |

| |R Dean explained that there had been a change in format of the SFVS document which now required additional information | |

| |and proceeded with an Excel presentation of the various elements of the document. | |

| | | |

| |Governors viewed the 29 questions on the checklist element which had been emailed to Governors previous to the meeting | |

| |and the comments, evidence and proposed actions. | |

| | | |

| |Governors viewed the dashboard which was part of the SFVS particularly the rag rating data tabs which were divided into| |

| |categories of red, amber, light green and dark green. | |

| | | |

| |Governors questioned some of the spread of rag ratings and asked how accurate was this information? | |

| | | |

| |R Dean stated that with regard to the Raw Data, she had had some help from K Lee, Local Authority Finance as the data | |

| |comes from K Twamley’s last visit on 8 November 2019 hence when K Twamley next visits we will update the data. | |

| | | |

| |A lengthy discussion was held re this data when Governors asked if the school was judged on this data and by whom and | |

| |what was the purpose of it as there is obviously some anomalies in this new format. | |

| | | |

| |R Dean stated that it is a healthcheck and the information lets the Local Authority know if schools are struggling | |

| |financially hence, it is a scrutiny document. | |

| | | |

| |R Dean stated that if K Twamley’s absence continued, she would ask K Lea for another Local Authority Finance Officer to| |

| |undertake a financial healthcheck. | |

| | | |

| |It was suggested that an additional Finance/Staffing/Premises Committee be arranged once more definitive data was | |

| |available so that the document could be revisited. | |

| | | |

| |As the SFVS document had to be submitted to Local Authority Finance Section by 31 March 2020, Governors agreed the | |

| |document in principle and would formally approve | |

| | | |

| | | |

| |the document at the next Governors’ meeting on 16 June 2020. | |

| | | |

| |c. Best Value Statement | |

| |The Committee had reviewed the document which had also been emailed to Governors. | |

| | | |

| |Following a brief discussion it was proposed by Cllr. Jennings seconded by J Fardelin and unanimously agreed that the | |

| |BVS be approved and adopted and signed by S Roberts. | |

| | | |

| |iii. Pay Committee | |

| |F Stoddart stated that the Pay Committee had met with the Headteacher on 4 November 2019. | |

| | | |

| |The Committee approved the Headteacher’s recommendations relating to pay progression for the Teaching Staff which had | |

| |been agreed in line with the Teachers’ Pay Policy 2019-2020. | |

| | | |

| |The recommendations were backed up with supporting anonymised evidence. | |

| | | |

| |The Headteacher’s Performance Management Committee met on 13 December 2019 and objectives for 2019-2020 were set and | |

| |agreed. | |

| | |RD |

| |APPROVAL OF POLICIES | |

| | |RD/SJ/ |

| |The following policies had been reviewed and updated as necessary by the relevant Committees and were recommended for |CH |

| |approval. | |

| | | |

| |The policies had been uploaded onto the Governors’ Zone. | |

| | |Action |

| |i. Policies recommended for approval by Curriculum /Pupil Comm. | |

| |Admission Policy, Bad Weather Policy, Care and Control Policy, Child Protection Policy, Dignity at Work Policy, Drug | |

| |Education Policy, Educational Visits Policy, Environmental Education Policy, Feedback and Marking Policy, Supporting | |

| |Pupils with Medical Conditions (Administration of Medicines) Policy, The Prevent Duty. | |

| | | |

| |ii. Policies recommended for approval by Finance/Prem/Staffing Comm. | |

| |Data Protection Policy, Equal Opportunities Policy, Freedom of Information Policy, Health, Safety and Welfare Policy, | |

| |Legionella Management Policy, Violence at Work Policy. | |

| | | |

| |It was proposed by R Battersby, seconded by R Dean and unanimously agreed the above policies be approved and adopted.| |

| | | |

| |GOVERNING BODY ITEMS | |

| | | |

| |i. Governor Training | |

| |R Dean stated that the school have bought into a Service Level Agreement with SiL Governor Services relating to | |

| |Governor training. | |

| | | |

| |As the school were paying for this service, Governors were encouraged to use this facility and to inform Cllr. Jennings| |

| |of courses which they attend so that the training log could be kept updated. | |

| | | |

| |Governor News and information on training courses are now sent electronically to Governors from SiL Governor Services. | |

| | | |

| |ii. Link Governors | |

|20/11 |Governors were encouraged to maintain their links with relevant specific responsibility and class links following which| |

| |to complete their Link Governor visit forms so that a log can be kept of visits. | |

| | | |

| |iii. Director’s Items – Autumn 2019 | |

| |The Clerk had emailed copies of the various slides which had been discussed at the | |

| |recent Chairs’ termly meeting with the Director. | |

| | | |

| | | |

| | | |

| |DATES OF FUTURE MEETINGS | |

| | | |

| |Full Governors’ Meetings | |

| |Thursday 27 February 2020 at 4pm (Meeting to discuss the Deputy Headteacher | |

| |appointment process. | |

| |Tuesday 16 June 2020 at 4pm | |

| | | |

| |Committee Meetings | |

| |Curriculum and Pupils Committee | |

| |Monday 4 May 2020 at 4pm | |

| | | |

| |Finance/Staffing/Premises Committee | |

|20/12 |Monday 18 May 2020 at 4pm | |

| | | |

| |Pay Committee | |

| |Monday 30 March 2020 at 4pm | |

| | | |

| |ANY OTHER BUSINESS | |

| | | |

| |i. S Roberts stated that he had received a letter from M Walker informing him of her intention to retire hence she is | |

| |tendering her resignation as Deputy Headteacher with effect from 31 August 2020. |All |

| | | |

| |Governors accepted the resignation stating that she would be greatly missed but that there would be an opportunity at a| |

| |later date to acknowledge Mary’s thirty years service at the school. | |

| | | |

| |S Roberts stated that the appointment process for a new Deputy Headteacher would have to be put in place and that | |

| |discussions would be held with the LSIP and the Archdiocese who would be supporting Governors through the process. | |

| | | |

| |Subsequent to the meeting a Governors’ meeting would be held on Thursday 27 February 2020 at 4pm to discuss the |All |

| |appointment process. | |

| | | |

| |As there was no further business the Chair thanked those present for attending and the meeting closed at 5.15pm. | |

| | | |

| | | |

| | |Action |

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|20/13 | | |

| |Signed........................................................ | |

| |Date.................................................... | |

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