HANDBOOK 2021-2022 - University of Illinois Urbana-Champaign

HANDBOOK 2021-2022

RECENT CHANGES TO GRADUATE COLLEGE POLICY

RECENT CHANGES TO GRADUATE COLLEGE POLICY

The changes outlined below begin with the 2021-2022 academic year. Previous versions of the handbook are available on the Graduate College website.

Policy Affected

English language proficiency requirements

Academic forgiveness policy

Effective Date

Explanation / Notes

Fall 2021

Clarified expectations and exemption requirements for domestic and international students regarding English proficiency requirements for admission.

Fall 2021

Added this policy allowing graduate students applying for re-entry to petition the Graduate College for academic forgiveness.

Doctoral examinations

Fall 2021

Revised to allow fully online preliminary and final examinations.

Leave of absence policy

Fall 2021

Simplified to have one type of academic leave and clarified the wording of the policy and procedures.

2021-2022 GRADUATE COLLEGE HANDBOOK

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PREFACE

PREFACE

Graduate students at the University of Illinois at Urbana-Champaign are enrolled in the Graduate College. With oversight over graduate programs in more than 100 disciplinary areas, the Graduate College fosters a vibrant campus community of scholars. The Graduate College awards doctoral degrees, master's degrees, Certificates of Advanced Study, Artist's Diplomas, and Graduate Certificates. The Graduate College does not award the Juris Doctor (JD) degree, the Medical Doctor (MD) degree, and the Doctor of Veterinary Medicine (DVM) degree.

Part I of this handbook covers academic policies and requirements pertaining to graduate students. All graduate students must follow Graduate College policies. Individual graduate programs may have additional policies specific to their students. Therefore, students should familiarize themselves with policies in their departmental handbook as well as those outlined here. Additionally, graduate students must also be aware of campus and university policies as well as state laws that could impact graduate students but are not under the jurisdiction or authority of the Graduate College.

Part II of this handbook contains the administrative policy for program, units and staff. Unlike the student section of the handbook this section may be updated at any time during the year, and becomes effective immediately, unless otherwise noted. The Graduate College reviews all new and revised courses that carry graduate credit as well as graduate programs that lead to a graduate-level credential, as part of its statutory function to "develop and safeguard standards of graduate work."

The Graduate College works closely with individual graduate students, faculty, and staff to provide support at all stages of graduate education from admissions through thesis deposit and degree certification. More information about the Graduate College is online at grad.illinois.edu.

2021-2022 GRADUATE COLLEGE HANDBOOK

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

TABLE OF CONTENTS

TABLE OF CONTENTS Part I: Graduate Student Policies Chapter 1: Admission to the Graduate College.................................................... 8

1.1 Graduate Admission Policies.......................................................................................................8 1.2 Minimum Requirements for Admission...............................................................................9 1.3 Non-Degree Applicants..................................................................................................................11 1.4 Student Status....................................................................................................................................12 1.5 Re-Entry .................................................................................................................................................13

Chapter 2: Registration..................................................................................................... 14

2.1 General Information.........................................................................................................................14 2.2 Course Loads.......................................................................................................................................15 2.3 Registration Deadlines and Holds...........................................................................................16 2.4 Registration Options.......................................................................................................................17 2.5 Academic Leave of Absence.......................................................................................................20

Chapter 3: Academic Record......................................................................................... 23

3.1 Grading System..................................................................................................................................23 3.2 Academic Standing.........................................................................................................................24 3.3 Transfer of Credit...............................................................................................................................27

Chapter 4: Graduate Degree and Graduation Requirements...................... 30

4.1 Graduate Degree Requirements..............................................................................................30 4.2 Graduation Requirements..........................................................................................................34

Chapter 5: Requirements for Master's Degrees, Certificates of Advanced Study, Artist's Diplomas, and Graduate Certificates......................................... 36

5.1 Master's Degrees................................................................................................................................36

2021-2022 GRADUATE COLLEGE HANDBOOK

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

TABLE OF CONTENTS

5.2 Certificates of Advanced Study................................................................................................36 5.3 Artist's Diplomas................................................................................................................................37 5.4 Graduate Certificates.....................................................................................................................37

Chapter 6: Requirements for Doctoral Degrees.................................................. 39

6.1 Credit Hour Requirements...........................................................................................................39 6.2 Time Limits...........................................................................................................................................39 6.3 Registration Requirements.........................................................................................................41 6.4 Directors of Research.....................................................................................................................42 6.5 Doctoral Committees and Examinations...........................................................................42 6.6 Doctoral Exit Surveys......................................................................................................................47

Chapter 7: Tuition and Fees........................................................................................... 48

7.1 Assessment...........................................................................................................................................48 7.2 Billing.......................................................................................................................................................48 7.3 Adjustments, Cancellation, Withdrawal, and Refunds...............................................48 7.4 Tuition Waiver Policy......................................................................................................................49 7.5 Cost-of-Education Policy .............................................................................................................56

Chapter 8: Assistantships and Fellowships............................................................ 57

8.1 Assistantship Policies......................................................................................................................58 8.2 Campus Fellowship and Traineeship Policies..................................................................61

Chapter 9: Conflict Resolution and Grievance Policy for Graduate Students....................................................................................................... 64

9.1 Overview.................................................................................................................................................66 9.2 Definitions ...........................................................................................................................................67 9.3 Alternative Avenues for Resolution........................................................................................68 9.4 Procedures for Pursuing a Graduate College Grievance .........................................68 9.5 General Provisions............................................................................................................................72

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

TABLE OF CONTENTS

Part II: Program Administration Policies

Chapter 1: Graduate Faculty Membership.............................................................. 75

Chapter 2: Policy for Proposed New and Revised Courses that Carry Graduate Credit.......................................................................... 78

Chapter 3: Graduate College Policy for the Approval of New and Revised Graduate Degree Programs.............................................. 81

Chapter 4: Policy for Graduate Concentrations.................................................. 88

Chapter 5: Policy for Graduate Minors...................................................................... 90

Chapter 6: Campus Graduate Certificates............................................................. 92

Chapter 7: Policy for the Off-Campus / Online Delivery of Graduate Degree or Certificate Programs....................................................... 94

Chapter 8: Graduate Student Annual Academic Progress Reviews......... 100

Appendices

Appendix A: Terms and Definitions........................................................................... 102 Appendix B: Websites to Note...................................................................................... 105 Appendix C: Minimum GPA Requirements........................................................... 106 Appendix D: Graduate Tuition Waiver Guide........................................................ 110 Appendix E: College / School Tuition Waiver Designations, 2021-2022 ................................................................................. 111 Appendix F: Graduate College Bylaws..................................................................... 133

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PART I

GRADUATE STUDENT POLICIES

This handbook contains policies set forth by the Graduate College at the University of Illinois at Urbana-Champaign and is current as of August 2021. Previous versions of the handbook are available on the Graduate College website. These policies are in effect for the entire year.

PART I - GRADUATE STUDENT POLICIES

CHAPTER 1: ADMISSION TO THE GRADUATE COLLEGE

Students must apply to and be admitted to the Graduate College through the standard admission process. Students may or may not be degree-seeking, and admission procedures differ based on this distinction. Except in the case of non-degree admission, students may only be admitted to the Graduate College if first approved and referred for admission by the academic program of study. Admission procedures and policies also differ depending on whether an applicant is defined as a domestic or international applicant.

1.1 Graduate Admission Policies

Applicants apply to an academic program using the online system and the instructions provided by the home academic unit and the Graduate College. Programs may set additional application requirements, and deadlines will vary by unit. Applicants should consult with the desired program offices for details. Programs will review the application first and may either deny admission or recommend admission to the Graduate College. The Graduate College will then review and grant official admission to the university if the applicant meets the Graduate College minimum requirements. Applicants may not apply to a program in which they already hold a similar degree (see Chapter 4.1 for details.) The Graduate College requires all applicants to submit these materials with the online application:

? Application form,

? Academic credentials from all post-secondary institutions attended,

? Personal statement,

? Resume,

? Letters of recommendation (the number required varies per department), and

? Application fee (waived for some individuals). The non-refundable application fee amount is determined by citizenship status. Payment may be made online via credit card. An application cannot be processed until the application fee has been submitted. A change in desired term of entry may require a second application and application fee to be assessed.

Defining Applicants as International or Domestic

DOMESTIC APPLICANTS Domestic applicants are citizens or lawful permanent residents of the United States, or have been granted Asylee, Refugee or Paroled in the Public Interest status by the United States government. Domestic applicants are required to submit the domestic application fee. Lawful Permanent Residents are also required to upload a copy of their Permanent Resident Card (Green Card) directly to the online application. For applicants who have submitted an application but have not yet been approved for United States Permanent Residency, please see the instructions for International applicants.

INTERNATIONAL APPLICANTS International applicants are citizens or permanent residents of a country other than the United States to which they intend to return. International applicants may be in the United States on an educational, worker, or visitor visa, or be residing in their home country. International applicants are required to submit the international application fee. International applicants who are requesting F-1 or J-1 visa eligibility documents are also required to provide evidence of financial support.

2021-2022 GRADUATE COLLEGE HANDBOOK

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