RCA Pinnacle Workshops – Translation into Local Languages

RCA Pinnacle Workshops ? Translation into Local Languages

Introduction & Background

The RCA Pinnacle workshops will be held in Microsoft Teams. You will be sent a link to join the workshop in a meeting invitation. You will join the meeting in Teams, which is where the content will be delivered.

The workshops will be presented in English.

In conjunction with Microsoft Teams for the content, we are using Microsoft Translator to provide live transcript translations during the workshops. Microsoft Translator is available as an app on Windows, Android and iPhone, or through a browser. They each have a slightly different layout, but they all have similar functionality.

Prior to joining the workshop, please install the app from the app store on your device by searching for Microsoft Translator, or clicking the following links:

Windows 10

Android

iOS

When you are in a conversation, you will see the presenter's words in their native language, and translated into the language you have chosen. As more attendees join, you will see everyone's typed messages converted into your chosen language:

Joining the Translated Conversation

Attend the workshop by joining the Microsoft Teams meeting using the link supplied in the appropriate meeting request. When you join the Teams meeting, we will provide you with a unique code for the translation conversation. While you are in the Teams workshop meeting, open the Microsoft Translator app on your device.

The PC app will open by default on the Translate page. Select the Conversation tab.

Enter the conversation code we supply at the start of each workshop Click Join.

Note: As an attendee, you will always Join Conversation. Only the presenter will Start Conversation.

The conversation will appear:

Type Your name.

Select Your language from the drop-down list. Press Enter

Asking questions or making comments

During the workshop you can send a message in your local language via the Translator app. Type your message into the chat box at the bottom of Translator.

Note: the microphone icon will be inaccessible during the workshop. All local language feedback should be typed into the chat box.

Although Microsoft Teams meetings have a built-in chat function, we will ask that any written comments or questions are made through the Translator conversation. This will keep all the conversation together in one place.

When you leave the conversation, you will be given the opportunity to download a transcript.

Setting up your screen Single Monitor

If you only have one monitor, you can position the Microsoft Teams workshop on one side and Translator next to it. Click on Teams and hold down the Windows button ( ) and press and release the left arrow key ( ). This will "snap" Teams to the left-hand side of the monitor. When you release the Windows button, you will see a view of your other running apps. Select the Translator window.

Translator will snap to fill the other side, with each app taking up half the screen.

Adjust the Translator window by dragging the left hand edge to make the window as narrow as it will go, and fill the rest of the space with the Teams meeting by dragging the right hand edge to align with the Translator window.

Note: When the Translator window is narrowed like this it reformats into a compact view. The menu changes from words to icons and the information pane collapses behind the ... menu at the top right. Dual Monitors If you have 2 monitors connected, you can have the Teams meeting open on one screen and Translator running on the second screen if you would prefer. Mobile Phone Alternatively, download the app on your iPhone or Android phone and have the translation available on your mobile device while you use your PC for the Teams workshop.

Conversation Settings

In the conversation the default settings should work for most people. If you need to change anything, the Conversation settings is available at the bottom of the information pane.

In the compact view, the cog at the top right opens the settings panel, which includes the information pane.

In the mobile phone apps, the Conversation settings menu is accessed via the ... in the top righthand corner. We recommend the following settings for the best experience.

Show original text will display the presenter's speech as interpreted by the system, as well as the translated text in your local language. Show partial messages displays the words as the sentence builds up. Some of the earlier words may change as the system learns the context of the sentence and corrects them. If you find this distracting feel free to toggle this setting off. The local translation will only occur once the full sentence has been captured. Presenter mode should only be used by the presenter. Please do not turn this on unless requested.

Mobile phone app Installation

If you would like to install the Microsoft Translator app on your mobile device, you can find them at the following links. You will need to be connected to the internet to install the app and to join the conversation during the workshops. Android iOS

When you open Translator on your phone, you are presented with 4 icons in a circular menu

Conversation mode is the icon with 2 people on the right. Select this option.

To enter a conversation, follow the same steps described above for the Windows app. Once you are in the conversation, the Settings menu is accessed by the ... menu in the top right-hand corner.

Web access

If you do not have access to the device apps, Microsoft Translator can be accessed directly in your browser by going to . From here, select Join Conversation and enter the details as described above and press Enter.

Note: As an attendee you will always Join Conversation. Only the presenter will use the Start Conversation option. The web service includes all the functionality of the dedicated apps. The browser window can be snapped and narrowed in the same way as the Translator app when using a single screen.

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