How to Use EndNote6 - Social Sciences



How to Use EndNote6 (for Poli Sci 220B)

EndNote is a terrific way to organize references generated during the bibliographical phase of a research project. It also enables you to find, download, and mark up full-text pdf versions of many of the sources you’ll be using and link them to the corresponding references. Finally, during the writing phase of your project, it allows you to automatically generate references, in both footnotes and in your bibliography, and it goes a long way toward guaranteeing that those references will be properly formatted, in line with the particular citation system (Turabian, Chicago, etc.) you choose. (This is called the “Cite While You Write” feature.)

You can buy EndNote6 from the UCLA Store for about $66. (If you don’t want to spend that money, you can try using EndNote Web, which is evidently available free of charge. For more information, see the very end of this guide.) When you buy EndNote, you don’t actually get a disk. Instead, they give you a printout with information you will use to download it online. EndNote comes with some reference material, including a “Getting Started” guide. But that guide has its problems, so I wrote up this little guide to tell you basically what you need to know to use EndNote for the project you’ll be doing in the 220B course. But you’ll find it of value for your other courses as well, and indeed throughout your whole scholarly career. Here’s what you’ll need to do after you’ve downloaded the program and are in the EndNote window:

First, you need to create a library:

1. From the File menu, select New.

EndNote presents a dialog prompting you to name and save the new library.

1. Enter a name for your new library. If you include an extension, use the extension "ENL” which stands for EndNote Library." If you do not include an extension, EndNote will add ".ENL automatically.

1. Using the "Save in" list, select the location where you would like to save the library.

1. Click Save and the new library appears as an empty EndNote library, "Showing 0 out of 0 references.”

Second, using the “groups” menu at the top, you can create a structure within which you can place your references when you generate them. The groups you create can be organized into “sets of groups” by using the appropriate command on the “groups” menu. This architecture can of course be changed later on.

Third, you can then proceed to generate references. This can be done in three ways:

(a) manually (see user guide, chap. 4, or the first page in the UCLA Library’s “Building your EndNote Library,” cited at the end of this little guide). The process here is fairly straightforward. Basically you use the “New Reference” command from the “References” menu.

(b) from within EndNote (not recommended). To do this, make sure you’re in the “Integrated Library and Online Search Mode” (icon toward top left). Select one of the databases from the list under “online search” on the left, and search using the search panel toward the top of the middle part of the screen. (If it’s not showing, click “Show Search Panel” toward the top right.) You’ll get a lot of hits this way, but there are real limitations to going this route. It’s much harder, for example, to do subject searches with the UCLA library catalog using this method than by going into that catalog, saving your hits there, and then exporting them into EndNote, as described below.

(c) by first doing your work on various search engines and then exporting the lists you generate into EndNote. This is by far the best way to proceed. Let me explain how this works for the most important search engines you will be using.

Generating references using the main search engines

Important: whenever you export from one of these search engines to EndNote, be sure you move whatever you want to a group you’ve created before going back to do more searching and exporting. If you don’t do that, even if you remain in the same search engine, what you had transferred to EndNote will disappear.

Note also that when you use these databases, a URL to the listing is often included in your EndNote reference. That URL will generally enable you to quickly get a pdf copy of the item itself, which you can easily add to the EndNote listing. But before doing this, be sure to check the section on “Finding Full Text for a Reference” below. This remarkable feature may save you a lot of time. In any event, once you include a pdf with the reference, EndNote allows you to mark up the pdf with sticky notes and highlighting.

Note, finally, that I talk a bit about how to use some of these search engines in the online appendices to my methods book, so if you’re not familiar with them, you may want to check out what I say there:

Web of Science:

JSTOR:

ProQuest Dissertations:

ProQuest Historical Newspapers:

1. Web of Science (). This is a wonderful place to start, because this search engine comes from the same company that puts out EndNote, and generating sources this way is very easy. Here’s how to proceed: Do your search; check the boxes corresponding to the items you’re interested in; click the “+” sign just above the first listing on the left to add things to your marked list. When you’re done with all your searching, click the link for “marked list” at the top; decide which listings you want to export and what information you want them to contain; then click the “EndNote” button. They then appear automatically in EndNote (assuming it’s open at the time).

2. Proquest (). This is also a very easy website to use. It has 48 databases, including Dissertations & Theses, Worldwide Political Science Abstracts, Index Islamicus, EconLit, and PAIS International. One search generates listings from all these databases, or from whichever ones you select. To use it: in the search window, select particular databases if you want; do the search; select items by checking the boxes corresponding to the listings you’re interested in. Items are selected automatically when the boxes are checked. When you’re done, click the “selected items” link on the top right. Then in the drop-down menu for “export/save” at top right select EndNote. Those references will then show up, as if by magic, on your EndNote window. Note: like Web of Science, this gives “cited by” and sources links.

This website includes a number of the databases in the ProQuest Historical Newspapers collection (New York Times, Washington Post, etc.). If you limit your search to those databases, you can generate listings the same way: select items by checking boxes, go to “selected items,” and then export to EndNote as before. But note that the listing generated does not include the exact date, even though EndNote has a field for date. You should therefore probably put it in manually.

3. JSTOR (). Do your search; mark what you’re interested in by checking the corresponding boxes; click “export” following “citation tools” (found both above and below the listings). Note that you have to process the checked listings page by page, because marking several pages and then exporting only transfers the last page. To minimize the problem this causes, set to display 100 per page (top right). As an alternative, you could use the “save” command and transfer from a saved list, but to do that you have to register. (You’re prompted to do that when you click “save,” or if you already have an account you can click the “login” link on the top right.) To get into your saved list, either click “Manage Citations” in the “Citations Saved” pop-up window which appears when you save and log in, or click “My JSTOR” at the top. Then select what you want and click “export.” Then click “RIS file” (for EndNote).

4. ProjectMUSE (). Search for author or title; click on “save citation” below picture of journal; the saved citation list (top right) is easily exportable.

5. From UCLA Library. This is an important website for obvious reasons, but it’s a little hard to use in conjunction with EndNote. You first have to download the UCLA Library Catalog Import Filter and add it to the appropriate EndNote folder. For instructions, see: Then do the following:

1. Do your search in the UCLA Library Catalog

2. Save desired items to your Bookbag (by checking boxes and clicking “Save Records to Bookbag” at the bottom of the page—if you’ve selected items on more than one page, be sure you check “selected all pages” here); then click the “My Bookbag” tab.

3. Select “Download Format: EndNote Format”

4. Click “Display Print/Save”

5. Save the resulting file to your computer, as a .txt file (make sure you include the suffix manually)

6. Open EndNote (if it’s not already open)

7. Choose Import Option “U California-Los Angeles” in the File/Import/File Option menu

8. Import Data File, choose the file you saved

9. Click Import

6. WorldCat/MELVYL (and related datasets) ():

When you’re in the listing for an individual record, you can export it directly to EndNote by clicking “cite/export.” But it’s much more efficient to search for items in the usual way and check items of interest. Then, in the “save to” box toward the top, either select a list from drop-down menu and click save, or save to “[new list].” If you choose the latter option, you’re then prompted to name the list you’re saving those listings to. When you’re done with the search, go into the saved list by clicking “My Lists” from the drop-down menu in the “My WorldCat” tab at the top. (You’ll have to log into your account if you’re not already signed in; if you don’t have an account you’ll have to sign up for one.) Then select what you want to transfer to EndNote and in the “Citations View” tab, select EndNote from the “Export Selected References” dropdown menu and click the “Export” button. The listings will then show up automatically in Endnote window (which should of course be open when you do this).

Other Features

1. Finding Full Text for a Reference (This is a truly amazing feature of EndNote; these instructions were basically lifted from the two online EndNote guides prepared by the UCLA librarians and cited below)

Many online sources now supply both bibliographic information and the full text of the document you are referencing. EndNote locates full text files on the Web by using data stored in your references. Once found, EndNote downloads and attaches the files to the references.

Note that you can find the full text for a single reference or up to 250 references.

To maximize the number of hits you get, you should configure EndNote as follows:

1. From the 'Edit' menu (Mac = 'EndNote Menu') choose 'Preferences…'

2. Select 'Find Full Text' in the 'EndNote Preferences' box

3. Enter '' in the 'OpenURL Path' box

4. Click 'OK' (Mac = Click 'Save')

To find the full text for a reference:

1. Sort your references by author name in ascending order.

2. Select the first 10 references in the Reference list.

3. From the References menu, select Find Full Text > Find Full Text. EndNote displays a copyright notice advising you to adhere to downloading and usage guidelines as required by your information provider.

4. Click OK to begin the Find Full Text search.

If you don’t get the full text of a particular reference with this method, you might be able to get it by going into UC-eLinks this way:

1. Select a reference in your EndNote library

2. From the 'References Menu' choose 'URL -> OpenURL Link'

3. Click the appropriate UC-Links button.

4. In the new window that opens, click “export citation” and export to EndNote.

5. Then use the “find full text” procedure outlined above. It should work this time, but often takes a while.

The UC-eLinks window should open in your browser

2. Importing pdf’s

If you have a bunch of pdf’s already saved on your computer, you can import them into EndNote using File to Import to File (or Folder, if you want to import a whole folder). Make sure you select “PDF” as your import option from the drop-down menu. Full bibliographical information will be extracted from the document whenever possible. (This is another amazing feature of EndNote, but it’s not perfect—my experience is that it works about half the time.)

3. References in footnotes and bibliographies

It’s very easy to create full references in footnotes in Word by using the “Find citations” command. You can use the icon with the magnifying glass for this purpose. A bibliography is created automatically. Format can be changed very easily.

To create free-standing, or “independent” bibliographies: highlight listings desired; using right mouse key, select “copy formatted”; create Word document and paste (ctrl V). Alternatively, you can select and drag from EndNote to a Word document—just be sure to hold down the control key when you do this.

4. Reference information:

Getting Started Guide:

Complete EndNote User Guide (pdf version of guide found also on Help menu):

UCLA Library EndNote guide: (this gives info about training sessions, plus contact info for the two librarians who can help you with this—the one I worked with, Gabriella Gray, is terrific). This webpage has links to a number of guides prepared by those librarians:

“Building Your EndNote Library”



“Introduction to EndNote X6”



“Introduction to EndNote Web”



EndNote Web () is evidently free, and it has many, although by no means all, of the features you find on the regular EndNote. If you work on more than one computer, you may want to sign up for EndNote Web in addition to EndNote, since there’s a feature that allows you to “synch” to two programs and get access to you EndNote material from another computer using EndNote Web.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download