Letter from the Chairman - South Florida Council, Boy ...



2018Major Mayhem in MayMay 18th – 20th, 2018Camp Elmore3301 SW 142 Avenue, Davie, FL Activity Chair:Patrick Gross Pcgross2000@ VOA President:Gaby Cortina gaby.ana680@ Table of Contents TOC \o "1-3" \h \z \u Letter from the Chairman PAGEREF _Toc512811968 \h 3Check-in Procedures PAGEREF _Toc512811969 \h 5Major Mayhem Schedule PAGEREF _Toc512811970 \h 6Safety & First Aid PAGEREF _Toc512811971 \h 7Parking PAGEREF _Toc512811972 \h 8Awards PAGEREF _Toc512811973 \h 9Scoring PAGEREF _Toc512811974 \h 10Morning Events PAGEREF _Toc512811975 \h 11Afternoon Events PAGEREF _Toc512811976 \h 13Midway Games………………………………………………………………………………………………………………………………………………………………………………….15 HYPERLINK \l "_Toc512811977" Scout’s Own PAGEREF _Toc512811977 \h 16Check-out Procedures PAGEREF _Toc512811978 \h 17Camp Elmore Rules PAGEREF _Toc512811979 \h 18Roster Sheet PAGEREF _Toc512811980 \h 20Tug-Of-War Registration Form PAGEREF _Toc512811981 \h 21Crew Gagaball Registration Form PAGEREF _Toc512811982 \h 22Major Mayhem Critique Sheet PAGEREF _Toc512811983 \h 23Letter from the ChairmanDate: March, 2018To: All Venturers of South Florida Council From: Patrick Gross, Activity ChairDear Friends,I will be your 2018 Major Mayhem in May Chairman, scheduled for the weekend of May 18th-20th, 2018. I look forward to a wonderful weekend of fun and excitement. The M3 Committee have plenty of new and different activities scheduled for this year to help energize the awesome crews of the South Florida Council and elsewhere. In addition to some of the new activities, we are also adding in some new elements to make the event that more enjoyable. On Saturday night, we will have an open midway of carnival games followed by a potluck dessert for all the crews to participate in. We all enjoy the camaraderie of hanging out together and I know this event will be no different than all the others. During the Campfire, we are also going to allow any youth to show off any talents they may have. So, if there is some sort of talent you would like to display on stage whether you can sing, juggle, or tell jokes this will be your moment to shine!!! For any of those wanting to participate please email me at pcgross2000@ so that we can make sure there is time during our campfire for you to participate. Above all, I want everyone to have a great time! I look forward to seeing you all in May as we go back to basics and enjoy some of the activities that were put on during the first Scouting Jamboree on Brownsea Island with a little twist of Venturing mixed in. Yours in Venturing,Patrick Calvin GrossPatrick Calvin Gross, Activity Chair2018 Major Mayhem in MayStaff DirectoryActivity Chair Patrick Gross 786-239-1108pcgross2000@VOA PresidentGaby Cortina954-684-4075gaby.ana680@VOA VP - ProgramAmanda Pointer954-635-7774pointer174661@ VOA AdvisorMichael Michko954-304-6800captainnemo@RegistrationVOA CabinetScoring and AwardsAndrea EscobarMidway CoordinatorCarina LandgrafCampfire CoordinatorGarry Taylor, Jr.Activity CoordinatorAmanda PointerFirst AidTBD Check-OutVOA CabinetCheck-in ProceduresCheck in will open at 5:00 pm and close at 9:00 pmPlease have the following ready to be submitted by Friday night:At checking in, units will get an envelope with everything needed for the weekend. Each scout will receive a wristband. Cut off time will be 9:00pm. Crew Presidents must notify registration at Check -in if a youth will be arriving after 9:00 so arrangements can be made to check them in. Each Crew must have each of the following available. Registration FormsHealth forms Final Unit Rosters must be turned in at check in. Provide expected number of Venturers via email by May 11th to sfcvpcomm@ and submit the final rosters at time of check in.Major Mayhem ScheduleFriday 5:00pmCheck-in begins 9:00pmCheck-in Closes 10:00pm Leadership Cracker barrel 10:30pm Staff meeting 12:00am Taps!____________________________________________________________________________________________________________Saturday8:00amReveille9:00amOpening Ceremony 9:15amPatrol Assignments 9:30amMorning Activities 12:30pmLunch 2:00pm Afternoon Events 4:00pm Free Swim/Archery Session 5:45pmRetreat of Colors6:00pm Dinner 7:30pmMidway Games 9:00pm Campfire 10:30pm Potluck Dessert/Cracker Barrel 12:00am Taps!____________________________________________________________________________________________________________Sunday 8:30am Reveille 9:30am Opening Flags/Scouts’ Own10:00am Awards Ceremony 10:30am Check-out process beginsNEW THIS YEAR IS A DESSERT POT LUCK AND MIDWAY GAMES. AFTER DINNER THERE WILL BE A MIDWAY OF CARNIVAL TYPE GAMES AVAILABLE ON THE BASKETBALL COURT. ADDITIONALLY, WE ARE HAVING A DESSERT POTLUCK AFTER THE CAMPFIRE. WE WILL HAVE SECRET JUDGES TO DETERMINE WHICH CREW HAS THE BEST DESSERT. CAMPFIRE!!! - EVERYONE WILL HAVE AN AMAZING TIME AT OUR CLOSING CAMPFIRE ON SATURDAY NIGHT. IF ANYONE WANTS TO SHOW OFF A TALENT, YOU CAN DO SO HERE. EACH CREW IS ALSO WELCOME TO PERFORM A SKIT IF THEY WOULD LIKE. THIS WOULD BE THE TIME TO JOIN TOGETHER IN UNITY AS WE LAUGH, CRY, SING, AND WHEEP. AT THE CLOSING OF THE CAMPFIRE. THERE WILL BE A FLAG RETIREMENT CEREMONY. ALL IS WELCOME AND ENCOURAGED TO STAY FOR THAT. Safety & First AidFirst Aid Services will be provided at the event on Saturday. In case of an accident or any type of injury, please report to the competition headquarters immediately.If, an accident or injury cannot be handled by First Aid Services, then the person or Scout may be transported to a nearby hospital if necessary, by two responsible adults from his/her respective unit. (Please have parent permission slips and emergency contact forms available at all times) Parents of injured Scouts will attempt to be notified immediately, before the unit leader or Camporee Staff makes any final decisions. Unit leader will set up their procedures with parents. Unit Leaders, parents or EMS should transport Scouts. Camporee Staff generally does not do this. Incident Reports will be completed by the Competition Medical Staff and given to South Florida CouncilSafety FIRST. Please review the Camp Rules and Regulations with all your participants and visitors. We want you to have fun safely. ParkingUpon arrival at the camp, units using a Crew trailer may be permitted to tow their trailer into the campsite for the sole purpose of unhitching the trailer from the vehicle.Fire safety regulations require that all vehicles be parked in designated parking areas only. Parking along any camp road, in campsite entrances or any other area not specifically designated as a parking area is strictly prohibited.Watch your speed! The camp speed limit is 15 MPH.BSA National policy requires all vehicle passengers wear seat belts (buses exempted). Pick-up trucks can be used for the purpose of transporting equipment only- no passengers (except in the cab) may ride in the bed of the truck. Riding in or on trailers or flat beds is prohibited.All units are reminded that everyone has access to the camp, so please exercise your own vigilance and report any problem or incidence to the Camporee headquarters. Do not leave any valuables inside car, lock all vehicles.Please place the 3 x 5 card (you will receive for each vehicle) with your Crew # on the dashboard where it is clearly visible. During night activities, please watch for pedestrians and young children in the parking areas. Note: These vehicle policies are necessary in order to provide a safe camping environment and to protect the camp and those who used it from injury. AwardsMorning Event AwardsMetals will be awarded to the top three placing patrols for the following events:First AidIsland to Island Knot Tying RelayRope BridgeTomahawk ThrowingTracking Afternoon Event AwardsTrophies will be awarded to the top three placing troops for the following events:Gaga ballMudslide Tug-of-WarObstacle CourseSide Event AwardsIndividual Trophies will be awarded to the First-Place crew for the following events:Dessert CompetitionScavenger HuntSpirit AwardScoringAll scores are final. The competition staff will remain fair in all situations. Any disputed result, should be addressed at the time of the event with the event coordinator. If the matter cannot be resolved, the Crew President should bring it to the competition staff immediately.Afternoon Events will be scored as per their criteria. If a crew wins 1st, 30 points will be awarded to the crew's overall score. If a crew wins 2nd, 20 points will be awarded. If a crew wins 3rd, 10 points will be awarded. Not to be confused, the afternoon events will be awarded as a separate award in addition to the points going into the crew's overall score.Morning Events will be awarded with ribbons to the patrol members. No points will be sent to a crew's overall score since members will be split up into patrols.The unit that wins the Spirit Award will receive a bonus of 30 points.The unit that wins the Dessert Competition or the Scavenger Hunt will receive a bonus of 15 points.Morning Events(Participation by Patrol)Knot Tying RelayRope BridgeFirst Aid StationIsland to IslandTomahawk Throw TrackingKnot Tying RelayEach patrol must correctly tie as many knots as possible before time runs out. A Venturer will receive a card with a random knot on it. They must either tie the knot or say pass. Once the staff member says thank you, they must say you’re welcome before they can run back and move onto the next person. The total score will be based on the most amount of knots correctly tied; time will be the tie-breaker. The knots that will be reviewed are listed below. Knots to Know:Taut-line hitchSquare KnotBowlineFigure EightSheet BendDouble Fisherman’sTwo Half HitchesLarks HeadOverhand KnotClove HitchTimber HitchSheep ShankRope BridgeEach patrol will have a bundle of rope and carabiners given one task; get to the other side of “the river”. They must tie on their harness using the rope, hook up to the line with their carabiner, and glide across as fast as they can. This is a timed event.First Aid StationThere will be three stations for this event. At the first station, one youth will be selected at random to be an injured hiker, while performing a first aid (fireman’s) carry, transport the youth to station two. At this station a different youth will be selected as the injured hiker. There will be two sticks and two pieces of rope provided to allow the injured hiker to have their leg splinted. The remaining youth must then run to station 3 where there are supplies for a stretcher (two poles and a tarp) are located and then bring the supplies back to station 2 where they must assemble the stretcher and transport the injured hiker from station 2 to station 3. Time will stop when all youth reach station 3 and are standing in a line. At this time each of the injured hikers will be asked three random first aid questions which will be used as the tie breaker.Tomahawk ThrowThe contest combines throwing three Tomahawks at each Target. Each participant will have to stay behind range master line. Five Crew members must participate. Points for all Unit members participating will be combined to compose overall Unit Score. Throwing distance will be 8 feet range permitting. Highest combined patrol score wins.Island to IslandEach youth must stand on a plank. There is also a board that can be placed between the planks. The board cannot be placed anywhere but on the planks. If the board touches “the water” you must start over. Also, once a youth steps off a plank it is then taken away and is no longer usable. The objective is to get the entire team to reach “the island”. This is a timed event. The fastest time to get your whole crew to the island wins. Time will be calculated per youth. Therefore, the time will be scored by taking your total time divided by the number of youth. Each crew must have a minimum of 6 participants.TrackingYou are trying to track a specific animal through the “wilderness.” You will be given an initial clue as to how to locate the animal. Once you locate where the first clue is at you will find a clue to the next clue is. There will be a total of three clues to locate the animal. The patrol that locates the animal in the shortest amount of time wins. Keep in mind that there may be different kinds of animals present so make sure that you follow your clues correctly.Afternoon Events(Participation by Crew)Tug-With-a-TwistObstacle CourseGaga ballTug-With-a-TwistRules:Traditional Tug-of-War, with a TwistA tug of war rope will be laid out in an area. The rope will have a piece of tape across the middle and there will be a line on the ground on either side of the center tape. The team who is able to get the tape across their line first wins.Each Crew will decide their Tug of War participants on Friday night. Those participating in this event will need to weigh in Friday night as there will be a 1000 lb. weight limit.Participants must wear closed-toe shoes.No cleats or spikes are allowed in the competitionParticipants will not be allowed to wear gloves.If substitutions need to be made in your roster, please do so before the lunch break on Saturday.Prepare for a surprising twist to the traditional game! Obstacle CourseRules:Each Crew will need to have a total of 8 people to run through the Obstacle Course. If a Crew has less than 8 people, then some members will need to go twice. If a Venturer is repeating the course they will need to return to the end of the line after they finish the course the first time. The crew with the shortest amount of time wins.Gaga ballRules:The referee is the sole authority during play and is responsible for settling disputes and ensuring fair play.The referee begins play only after all players are standing in the Ga-ga court and have indicated that they are ready to start the game.The referee will toss the ball up in the air. Players yell “Ga” on the first bounce and “Ga” again on the second bounce, and the ball is then in play.Players hit the ball with their hands only, and may not carry or throw the ball - it must be punched with open hand or fist.Any player who is touched by the ball either directly or by a rebound off the wall is “out”, then must step out of the pit.If the ball contacts a player or a player’s clothing below the waist, that player is eliminated. If the ball contacts the player above the waist, the player is still in.If the ball goes out of the Ga-ga court, the last player to touch the ball is eliminated.If a player catches the ball before it bounces, the player who had the last contact with the ball is eliminated.Once the player hits the ball, he or she must wait until the ball touches someone else before hitting it again (no double touches).If there are only two (opposing) players remaining, a player may hit the ball up to 3 times in a row. The ball is “rejuvenated” by contact with the wall, and the hit count resets.Each crew may submit 4 participants, as this will be a 4 on 4 competition! Midway Games(Individual Challenges)Dunk TankHorse Shoe TossBull RidingSoda TossAnd more!Scout’s OwnA Scout is Reverent!All units should be assembled at the flagpole by 9:15am Sunday.Attendance is mandatory and class “A” uniform is required.Flag raising will begin at 9:30am sharp, followed by Scout’s Own at 9:45am.The Awards Ceremony will follow Scout’s OwnCheck-out ProceduresNo campsite should be dismantled on Sunday until after the conclusion of the Awards Ceremony. No unit may leave the Camporee on Sunday before receiving an “Authorization to leave camp” from the event staff who checks the unit out.No individual Venturer, from any unit, may leave the Camporee until his unit has received the okay to leave camp. If a Venturer has any outside tasks to fulfill (a job, family emergency, etc.), competition staff must be notified.Checkout will operate from headquarters. When your unit is ready to be inspected (campsite and unit duty), send a youth representative to headquarters. When the representative states that they are ready for inspection, a volunteer will fulfill the request.We will try to expedite the procedures to the best of our ability. Volunteers to help with check-out are always welcomed.Units will be issued their checkout packet once the inspector finds the campsite:Free of litter and debrisNo food left in the campsiteGarbage has been removedDuties done with inspector’s satisfactoryLost and found items will be held at headquarters. If any items are not claimed, they be brought to the October VOA meeting for claiming. Camp Elmore Rules1. All units must Check In and Check Out with Campmaster or Camp Ranger.2. Overnight camping and day use of camp is only for properly registered camp users.3. Campfires are allowed only in designated Campsite Campfire Rings. All cooking fires are to be a minimum of 18 inches off the ground. Fires must be under qualified adult supervision at alltimes, and must be out cold when campsite is not occupied.4. Smoking and tobacco products are NOT permitted anywhere on the Camp property.5. No dogs or pets of any kind are allowed in Camp at any time. Please leave them home.6. No alcoholic beverages, controlled substances, illegal drugs are allowed in camp.7. No Firearms, fireworks, ammunition, explosives or archery equipment are allowed in camp.8. Camp BB Guns and Archery Equipment may only be used under proper adult supervision indesignated ranges during units reserved times.9. No bicycles, roller skates, roller blades, skate boards, skate shoes, mopeds, motorized vehiclesor four wheelers are allowed. (Bicycles or roller skates may be allowed as a preapprovedorganized and reserved Scout Activity i.e.: Merit Badge Course or Belt Loop Activity)10. Swimming and boating is only permitted under proper adult supervision and in the approvedareas following all BSA Guidelines during units reserved times.11.Fishing is permitted only from the shore by registered cResources ampers under adult supervision.12.All garbage must be bagged properly, and placed in the dumpster nightly or taken home. Pleasekeep your campsite and the restrooms clean at all times. All Units using Camp will be asked toassist in cleaning the Camp Restrooms.13.No bleach type products may be used in the camp restroom facilities. Restroom sinks are not tobe used for dish washing. Grease must be disposed of properly in garbage.14. Camp Quiet Time is from 10 PM until 7 AM. Lights out is 11 PM. Be considerate of other Units.15. Vehicles may unload/load at Campsite and must then immediately be returned to parking lots.The Campsite Road gates will be locked from 10 PM Friday until 8 AM Sunday. Vehicles may onlydrive on designated roadways and park in designated parking lots. No vehicles/trailers areallowed in Campsites. No vehicles may be driven on or through grass on Camp.16. Camp speed limit is 15 miles per hour. Seatbelts are required of every vehicle occupant.17. Do not open plumbing, irrigation or electrical control boxes or fixtures, or attempt to make anychanges, repairs or adjustments to them. Do not paint structures or add or change any signs.18.Unit/Group Leaders are responsible to read all rules to each participant and distribute copies toall adults in their group prior to arrival and insure their Units compliance with all Camp Rules.Disregard of rules may result in forfeiture of all deposits and Unit being asked to leave camp.19.The COPE Course and surrounding area is OFF LIMITS to all campers and guests unless they areparticipating in a reserved COPE/Climbing Activity.Let’s all help in making this a safe and enjoyable outing for everyone at camp.The Campmaster, Camp Ranger and Camping Director have the complete authority and responsibility to enforce all of the above Camp Rules by all participants.2018Major Mayhem in MayRoster SheetCrew # _____Pres: _____________________VPA: _____________________VPP: _____________________VPC: _____________________Patrol Name & Members (type additional sheets if needed)Venturer’s Full NameVenturer’s Full Name1112123134145156167178189191020Adults:Advisor:Ass. Adv:2018Major Mayhem in MayTug-Of-War Registration FormCrew # __________Advisor: __________________________________President: _________________________________Venturer’s Full Name123456789102018Major Mayhem in MayCrew Gagaball Registration FormCrew # __________Advisor: __________________________________President: ____________________________***Crew Rotation MUST follow this form.Venturer’s Full Name1234Major Mayhem Critique SheetTo ensure a quality Venturing program, Please give us your feedback on how we did. Complete this form and turn it in as stated in the Check-Out Procedures.Rankings 5- Excellent, 4- Good, 3- Average, 2- Fair, 1- Poor, 0- Terrible Was the event interesting? 1 2 3 4 5Was the event organized? 1 2 3 4 5Was the staff helpful and knowledgeable? 1 2 3 4 5Was there enough publicity about/prior to this event? 1 2 3 4 5Staff member’s attitude and appearance? 1 2 3 4 5Did you your scouts enjoy the activities/games? 1 2 3 4 5Did you and your scouts have enough time to enjoy the activities and games? _____________________________________________________________________________________________________________________What activity did you enjoy most? _________________________________________________________________________________________What activity did your scouts enjoy most? ___________________________________________________________________________________Which activity did you enjoy the least? ______________________________________________________________________________________Which Activity did your scouts enjoy the least? ________________________________________________________________________________What would you do to improve this Event? _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Additional Comments: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Would you support this event next year? { } Yes { } NoIf you would like to help with this event next year please let the coordinators know.Name __________________________________ Crew # _______________________________Phone _______________________ E-mail __________________________________________ ................
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