Office of Student Pipeline Programs, Johns Hopkins ... - Hopkins Medicine

Office of Student Pipeline Programs, Johns Hopkins University School of Medicine Youth/Undergraduate and Summer Opportunities Registration Cover Sheet/Checklist

Please submit all required forms in one complete package per student and use this cover sheet for each package.

Participant Full Name (Print): _____________________________________________________________________________

Program Name: __________________________________________ Today's Date: __________________________________

The following are the steps to become an approved learner at the Johns Hopkins University School of Medicine. Please check each step if completed.

Required Forms

Online Program Registration Form (completed by program administrator)

Online Participant Registration Form (completed by program administrator)- (for minors) OR (for adults)

Johns Hopkins Medical Institutions' ID Form

Checklist if using Hopkins Payroll System (required by payroll)

Submit all relevant forms to the student's youth/undergraduate or summer program human resources department: (Student hire sheet, W-4, MW-507, I-9, and work permit)

Youth/Undergraduate and Summer Programs Payroll Form (submitted to the Office of Student Pipeline Programs)

Checklist if working with PATIENTS or PATIENT RECORDS

Confidentiality Agreement

Required by Occupational Health Services

Code of Conduct Learner Mistreatment Form

Proof of immunity for: (1) Measles, Mumps, and Rubella (MMR); (2) Varicella (chicken pox); (3) Hepatitis-B (or signed declination); and (4) Tetanus, Diphtheria, and Pertussis (Tdap)

Supervisor/Host Agreement of Expectations

Parental/Guardian Consent (14-17 years old)

Teacher Recommendation (14-17 years old)

Supervisor(s)/Mentor(s) to Minors (14-17 years old): Online Mentor Registration Form (), Child Safety Training, Criminal Background Check, Signed Adult/Mentor Code of Conduct Form

Tuberculosis (TB) screening (from Occupational Health Services) OR cleared test verification from student's family doctor

Proof of having received the influenza vaccine (during flu season only)

Occupational Health Consent Form (14-17 years old)

Occupational Health Demographic Form

Criminal Background Check (18 years old or older): Completion of criminal background check forms via Universal Background Screening

Submitted to the Office of Student Pipeline Programs Signed Bloodborne Pathogens Form

Proof of Health Insurance (18 years old or older): Copy of health insurance card (front/back) OR any document that verifies that the participant/student is covered by health insurance

Complete all relevant training/forms pertaining to material/subject use within a lab (e.g. Animal Exposure, Hazardous Materials)

Signed Authorization Form (clearance slip) from Occupational Health Services

HIPAA training certificates showing completion of: (1) Patient Privacy for Workforce Members Training and (2) Electronic Information Security and Data Management Training (Note: these online modules require a JHED ID to access and complete)

Please return all paperwork to the Office of Student Pipeline Programs: Reed Hall, Room 426 (1620 McElderry Street, Baltimore, MD 21205) or to SOMYouthPrograms@jhmi.edu.

JHMI ID REQUEST FORM*

For access to this form, please contact the Office of Student Pipeline Programs at SOMYouthPrograms@jhmi.edu.

*Access to this form is for authorized personnel only.

CONFIDENTIALITY AGREEMENT AND HIPAA TRAINING CERTIFICATION FOR CONTRACTED WORKERS AND VISITING STUDENTS

I understand that I may come in contact with or require information to perform my duties or continue my studies at the Johns Hopkins University or Johns Hopkins Health System entity by which I am engaged or through which I am participating in my academic program ("Johns Hopkins"). This information may include, but is not limited to, information on patients, employees, students, other workforce members, donors, research, and financial and business operations (collectively referred to as "Confidential Information"). Some of this information is made confidential by law (such as "protected health information" or "PHI" under the federal Health Insurance Portability and Accountability Act) or by Johns Hopkins policies. Confidential Information may be in any form, e.g., written, electronic, oral, overheard or observed.

By signing below, I agree to the following:

I will not disclose Confidential Information to patients, friends, relatives, co-workers or anyone else except as permitted by Johns Hopkins policies and applicable law and as required to perform my Johns Hopkins-related duties or studies.

I will not post or discuss Confidential Information, including pictures and/or videos on my personal social media sites (e.g. Facebook, Twitter, etc.). Likewise, I will not post or discuss Confidential Information on Johns Hopkins-sponsored social media sites without appropriate approval in accordance with established Johns Hopkins policies and procedures.

I will not access, maintain or transmit Confidential Information on any unencrypted portable electronic devices (e.g. Blackberries, Androids, iPhones, iPads, etc.) and agree to use such devices, with respect to Confidential Information, in accordance with Johns Hopkins policies only.

I will protect the confidentiality of all Confidential Information, including PHI and electronic PHI, while at Johns Hopkins and after I leave Johns Hopkins. All Confidential Information remains the property of Johns Hopkins and may not be removed or kept by me when I leave Johns Hopkins except as permitted by Johns Hopkins policies or specific agreements or arrangements applicable to my situation.

If I violate this agreement, I may be subject to adverse action up to and including termination of my ability to work at or on behalf of Johns Hopkins or termination of my participation in any educational programs at Johns Hopkins. In addition, under applicable law, I may be subject to criminal or civil penalties.

By signing below, I certify that I have received basic HIPAA privacy and security training and have read and understand the above and agree to be bound by it.

Name: _______________________________ Company: ______________________________

Signature: ____________________________ Date: _________________________________

A.3.3.b Page 1 of 2

Effec. Date 7/5/16

Privacy and Security Tips and Reminders

Avoid disclosing unencrypted electronic PHI in e-mails and shared files over the Internet. Never share your log-in with another user. Never store electronic PHI on a handheld or portable device that is unencrypted. Access and use only the PHI needed to do your job. Log off or lock your computer when you are not using it. Report computer security problems quickly. Report lost or stolen PHI or electronic PHI as soon as possible.

The original signed copy of this Agreement should be retained in the office of the primary Johns Hopkins unit engaging such persons or in the student's personnel file.

Copy to student, consultant, contractor or vendor.

A.3.3.b

Page 2 of 2

Effec. Date 7/5/16

CODE OF CONDUCT FOR YOUTH/UNDERGRADUATE AND SUMMER PARTICIPANTS

Youth/undergraduate and summer programs are welcome to use this template for their code of conduct. Feel free to modify, change, or add to the document to suit your needs. If you have any questions, please contact the Office of Student Pipeline Programs, SOMYouthPrograms@jhmi.edu.

As participants in the Johns Hopkins University School of Medicine youth/undergraduate or summer programs, participants must behave in a responsible manner. Participants selected to the programs have a high standard of positive behavior to uphold. The following are general standards of conduct set by the Johns Hopkins University School of Medicine Youth/Undergraduate and Summer Programs:

Alcoholic beverages are not permitted on campus at any time. Anyone using or possessing these substances or any paraphernalia will be dismissed from the program.

Smoking is not permitted at any time.

Possession of weapons, fireworks, or illegal drugs is not permitted. If such items are found, the matter will be reported to the program advisors and the participant will be dismissed from the program.

Anyone caught defacing Johns Hopkins University School of Medicine property or the property of another participant will be dismissed from the program and charged for the damages.

The Johns Hopkins University School of Medicine youth/undergraduate and summer programs deem unacceptable any verbal or physical conduct that demeans others because of their race, gender, ethnic background, religion, or sexual orientation.

Fighting among participants or with members outside of the program will result in immediate dismissal.

Youth/undergraduate and summer program participants are expected to have a high degree of professionalism.

Romantic public displays of affection will not be tolerated.

Walkmans and electronic devices such as CD players, MP3 players, cell phones, etc. are not permitted to be used inside buildings or during field trips or activities.

Any other behavior, which is not outlined specifically above, yet compromises the integrity and high standard of excellence of the Johns Hopkins University School of Medicine youth/undergraduate and summer programs will not be tolerated.

_____________________________ Participant's Name (please print)

__________________________________ Participant's Signature

____________ Date

If you are under the age of 18 years old, a parent/guardian signature is required.

_______________________________ Parent/Guardian Name (please print)

__________________________________ Parent/Guardian Signature

____________ Date

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