Town of Barnstable
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June 9, 2009
To: All Bid Document holders for the Invitation for Bid, Hyannis Youth & Community Center Janitorial Services,
Revised Due Date: June 19, 2008, 2:00 pm
ADDENDUM #1
This addendum is being issued to answer the following questions raised at the pre-bid meeting and site visit and to amend the IFB as follows:
1. Questions and Answers as follows:
Question: Are there available water sources for the cleaning crew?
Answer: Yes. There are slop sinks in both of the janitorial closets.
Question: Could you clarify the days of the week for cleaning?
Answer: Attendees were directed to the last page of the spec which shows the chart clarifying the varying area specific days of the week and times.
Question: Who is responsible for the “After Construction” Initial cleaning?
Answer: This requirement will be added to this Invitation for Bid as a separate line item added to the bid submittal sheet. This includes an initial cleaning of the entire facility. See below for changes to the Invitation for bid.
Question: Will floor stripping and waxing be a part of the separate initial cleaning?
Answer: No, the floors should be already to go after the normal cleaning.
Question: What time will the facility be available for cleaning?
Answer: Generally speaking some flexibility may be required until everyone has a feel for the high and low times, but it is now expected to be an “After Hours” night time cleaning after all functions and activities have ended; also considering that weekends are the high times.
Question: Are cleaning supplies provided?
Answer: The contractor is to provide all cleaning supplies. The Town encourages green, environmentally friend products whenever possible. A list of cleaning supplies to be used is to be submitted to the Town for approval along with Material Safety Data Sheets (MSDS). The Town of Barnstable will provide the paper products (paper towel, toilet tissue), hand soap, and trash liners.
Question: Are there janitorial closets that may be used?
Answer: There are two janitorial closets, one on each level of the facility.
2. Cleaning specifications amended as follows:
Janitorial contractor to provide an optional price for a one time, after construction cleaning of the entire facility. This one time cleaning to include damp mopping and vacuuming (as applicable) all for flooring surfaces, dusting surfaces, cleaning glass to reach height, cleaning all bathrooms and showers (regular tasks as defined on task schedule).
Please use new bid form attached to this Addendum #1.
3. The due date of this Invitation to Bid is extended to June 19, 2009, 2:00 pm
This addendum must be acknowledged in your bid submittal. All other terms and conditions are to remain the same as previously stated.
4. Attendees for pre-bid meeting held June 4, 2009
Attached is a list of the attendees at the pre-bid meeting held at the Hyannis Youth & Community Center on June 4, 2009 at 10:00 am. This was a mandatory pre-bid meeting and only firms that attended this meeting may bid on this Invitation for Bid.
Johanna F. Boucher
Purchasing Agent
Town of Barnstable
TOWN OF BARNSTABLE
BID SHEET (revised 6/8/09, Addendum 1)
HYANNIS YOUTH & COMMUNITY CENTER
HOUSEKEEPING/JANITORIAL SERVICES
Bidder Name: _____________________________________________
BID PRICE
Bid Price for Period September 1, 2009 through August 31, 2010, dates inclusive.
$ _____________ First Floor (Lower Level)
$ _____________ Second Floor (Upper Level)
A la Carte Services (per occurrence):
|Dasher Boards and Glass $ |
|Clean Stands and Players Benches - Rink Area after events $ |
|Clean Stands and Players Benches – Hardfloor Court after events $ |
|Shampoo Carpeting $ |
|Exterior Window Cleaning $ |
|Interior Window Cleaning $ |
|Dust/Clean Second Story Ledges and Fixtures $ |
Additional Optional Pricing (if determined to be required by Owner)
After Construction Initial Cleaning of entire facility: $___________________
(including all regular cleaning tasks as defined on cleaning task schedule)
TOTAL CONTRACT LENGTH
The expected duration of the contract is twelve (12) months, beginning approximately September 1, 2009 and ending on August 31, 2010, dates inclusive. There are two (2) one (1) year extensions of this contract beyond December 31, 2010, with a 3% escalation cap to be exercised at the discretion of the Town and subject to the appropriation of funds.
CONTRACT AWARD
A contract will be awarded to the responsive and responsible bidder who submits the lowest price for the initial period of the contract.
CERTIFICATION OF SERVICE
Pricing sheet – page 2
The bidder certifies that the service to be supplied meets the Detailed Description of Services dated 5/14/09 which is a part of the bid package.
RECEIPT OF ADDENDUM NUMBER(S): ________________ Dated: _____________ is acknowledged and reflected in the bid price entered above.
BIDDER IDENTIFICATION AND SIGNATURE
Firm: ______________________________________________________________________
Address: ___________________________________________________________________
Signature:__________________________________________________________________
Name (Print): _____________________________________Title:_____________________
Telephone:____________________________ Date:____________________________
REQUIRED ATTACHMENTS:
(1) Certificate of Non-Collusion
(2) State Taxes Certification Clause
(3) Minority Business Status Certification, if applicable
(4) Listing of jobs performed last four (4) years with references
(5) Financial statements and reports
(6) Supporting documentation (SECTION IV paragraph 2.)
(7) Evidence of satisfying requirements of SECTION III, paragraph 1.
NOTE: The Town of Barnstable reserves the right to reject any and all bids when it deems it to be in the best interest of the Town.
All bids must be received at the Office of the Purchasing Agent, 230 South Street, 3rd Floor, Hyannis, MA 02601, prior to the bid opening as stated in the Notice to Bidders.
See General Specifications for bid submission requirements
Mandatory HYCC Pre-bid meeting 5/14/09, 10 am
M & M Contract Cleaning
Amancio Fontes
Jani-King
Joe Geoffredo
Robson’s Maintenance
National Cleaning
Andre Debs
As You Like It Cleaning
Mark Siragusa
Enserv
Manuel de Sousa
Clean Care, Inc.
Slawomir Nachilo
S. J. S. Services, Inc.
David Shea
Clean Management, Inc.
Glenn Davis
Purrfect Cleaning
Dennis Bryant
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Town of Barnstable
Administrative Services
Procurement & Risk Management
230 South Street, Hyannis, MA 02601
town.barnstable.ma.us
Johanna F. Boucher Tel 508-862-4741
Purchasing Agent/Contract Compliance Officer Fax 508-862-4717
johanna.boucher@town.barnstable.ma.us
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