Event Request Form - Carleton University



Part A: Attendance Request Date Submitted:

Due Date:

( Event Request Form [pic]FOR REVIEW [pic]URGENT

Attendance Request for: [pic]President Roseann Runte via Colleen LaPlante, Tory 503 [pic]FINAL DETAILS (Part B)

[pic]Dean < insert name >

[pic]Senior Volunteer < insert name >

[pic]Other < insert name >

Submitted and Approved by:

Event Date & Time:

Event Title: < >

Event Purpose: < i.e. donor solicitation, cultivation, stewardship, qualification – with details >

Event Size:

Role:

[pic]Keynote Speaker [pic]Host [pic]Guest [pic]Other Other Details:

Reason for Request:

Event Location: [pic]On Campus [pic]Off Campus

Full Address:

[pic]Map attached [pic]Parking details attached [pic]Travel suggestions attached [pic]Hotel info attached

Event Organizer: Phone: (613) 000-0000 Cell: (613) 000-0000

Participants:

[pic]See invitation list attached

Background Information attached:

[pic]Profiles [pic]Program [pic]Draft Invitation [pic]Other Other Details:

Comments (by senior executive):

Approved: [pic]Yes [pic]No Date Approved:

Part B: To be completed upon event approval

( Event Request Form

Senior Lead contact at event:

Phone: (613) 000-0000 Cell: (613) 000-0000

Dress Code:

Speakers:

Name, title, organization:

Name, title, organization:

Student name, yr, dept., special accomplishments:

[pic]Bio/Profile(s) attached

Suggested speaking points:

•

•

•

•

Proposed event program: Must include arrival time, senior lead contact @arrival (i.e. who is point person & providing direction

re: timing, etc.). Example below – please edit for your event

|Senior Executive |Arrival Time: |

|Arrival/Departure |Departure Time: |

|5:45 – 6:15 |Guests greeted and refreshments served (name tags will be provided) |

|6:10 |Arrival of President/senior executive |

|6:15 |Opening remarks by Mr. X with key message(s) |

|6:20 |Keynote by Dr. Y and introduces student Z |

|6:40 |Student Z with key message and presentation of plaque of appreciation to Dr. Y |

|6:45 |Mr. X closes event and invites guests to stay for refreshments |

|6:50 |Photos with Mr. X, Dr. Y and student Z at podium |

|6:55 – 7:15 |Greet guests and senior lead contact will introduce President/senior executive to special guests Mr. A and Miss B. |

|7:25 |Senior lead contact will assist President/senior executive in closing conversation so she can leave for her next event |

|7:26 |President/senior executive departs event |

NOTE: Indicate if there is a gift presentation involved

Event Menu Details:

[pic]Reception (beverages & light food) [pic]Dinner [pic]Other:

Menu:

Head Table: ................
................

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