Recycled Teenagers Forum



Recycled Teenagers Forum

Minutes of MEETING held on

Wednesday 25th September, 2013

80 Trinity Road, Southend, Essex. 4pm – 5.30pm

Members of group in attendance:

Committee- Sarah Anderson, Derrick Brook, Linda LeCorgne, Margaret Cooper, Soo Coleman, Barbara Barfoot, Jill Parr, Val Stevens (8)

|No |Item |Action by |

|1 |Introductions | |

| |Everyone knew each other, but welcome back to Val Stevens onto the Committee |DB |

|2 |Apologises | |

| | |DB |

| |None given as all members in attendance | |

|3 |Minutes from last meeting | |

| | | |

| |Minutes were confirmed as correct and signed off by the chair at this meeting. |DB |

|4 |Matters arising from minutes: | |

| | | |

|4.1 |Christmas Party | |

| |Christmas party hall and DJ confirmed booked at WI Hall Rochford. Cheque confirmed received and deposited. |ALL |

| | | |

| |Bingo and aerobics | |

|4.2 |Discussion to keep Bingo and aerobics but cut down on trips. Was also suggested that unwanted gifts be donated to | |

| |recycled teenagers. |ALL |

| | | |

| |Membership | |

|4.3 |Discussion about increasing membership. Update flyers and new brochures. Advertise in more places. Need to replace | |

| |outdated flyers. Discussion and suggestions about advertising in Evening Echo and Yellow Advertiser. Concerns also |ALL |

| |raised about waiting for 2014 trips before new flyers printed etc. | |

| | | |

| |Discussion about why we are losing membership. There was also discussion about people who have signed up but never | |

| |participated. | |

| |Other possible reasons for membership numbers dropping was because of age related problems and death. Also the poor | |

| |economy could be another problem facing members. | |

| | | |

| |Membership pricing discussed. Suggestions of six monthly payments | |

| |Instead of annual. Plus different membership options for people to consider. | |

| | | |

| |Current membership is 79, with all of September renewed and some of October. | |

| | | |

| |Open Meeting | |

| |Open meeting changed from October because hall unavailable. Agreed to change to 22nd November. 2013 - 11am. Suggestions| |

| |made to encourage new and old members to come along to meeting by offering free cake and tea etc at meeting. It was also | |

| |suggested that everyone who attends the meeting will be entered into a free draw for a £15.00 towards membership or day | |

| |trip. | |

| | | |

|4.4 |Trips | |

| |Agreed that next years trips will be looked at after London trip. It was also suggested that trips are not booked |ALL |

| |during school holidays etc., | |

| | | |

| |Cheaper trips and new venues also discussed and suggested to take another look. We will ask members to vote for options | |

| |during open meeting with the use of a flip chart with suggestions for trips etc, Members to get 4 stickers each to choose| |

| |trips, and place their stickers on their preferred choices. | |

| | | |

|4.5 | | |

| | | |

| | | |

| | | |

| | |ALL |

| | | |

| | | |

|5.0 |Treasurer Update: | |

| | |SA |

| |In bank - £796.59 (not inc. this week deposits but inc coach expenses plus have approx. £100 to bank in cheques). | |

| | | |

| |In hand - £52.49 | |

| | | |

| |Monetary value of membership is £1185.00 for the total year. | |

| | | |

| |Membership numbers: - 79. All September renewed and some of October. | |

| | | |

| |Agreed that receipts must be obtained for anything purchased for club. | |

| | | |

| |Carehome was contacted but are not willing to help with trips but are willing to do a free talk, but no sponsorship. | |

| | | |

|6 |Secretary update: | |

| | |LC |

| |Nothing to report at this time. | |

|7 |PR update: | |

| |We are still receiving free advertising via Roundabout Rochford. |SC |

| | | |

| |It was agreed that we would look into advertising our group in one of the local newspaper. Echo prices are 55 words | |

| |£81.00. Margaret suggested going along personally to the Evening Echo to represent recycled teenagers in the hopes of | |

| |getting a free article about club. | |

|8 |Any other business: | |

| | | |

|8.1 |A facebook group email and page was suggested. Soo can manage and will get helpers. Suggestion to announce more about |SA |

| |events etc at aerobics which is sometimes difficult because of the problem in getting the attention of participants. | |

| | | |

| |Quiz night agreed and changed to 16th November 2013. Sarah to do the questions for the night to be used – 8 rounds, 10 | |

| |questions. | |

|8.2 | |SA |

| |Christmas party 14th December 2013. DJ has been booked, Hall was paid for already and Derrick has confirmed with Debbie | |

| |our booking, which had been missed off their calendar when change of committee. | |

|8.3 | | |

| |Birthday calls or text messages suggested for members by Soo and agreed to implement. Sarah to issue Soo with updated | |

| |members list. | |

| | | |

|8.4 |Updated 2013 constitution signed and agreed to reduce membership age to 40. | |

| | |SA/SC |

| | | |

|8.5 | | |

|9 |Date for next round of meetings | |

| |Next meeting will be an open committee meeting on Friday 22nd November 2013, 11am - noon at the WI Hall – Sarah to post |SA |

| |out invites to all members few weeks beforehand. | |

|10 |Close meeting |DB |

| |Derek closed the meeting at 5.30 pm, and thanked everyone for attending. | |

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