Recycled Teenagers Forum
Recycled Teenagers Forum
Minutes of MEETING held on
Wednesday 25th September, 2013
80 Trinity Road, Southend, Essex. 4pm – 5.30pm
Members of group in attendance:
Committee- Sarah Anderson, Derrick Brook, Linda LeCorgne, Margaret Cooper, Soo Coleman, Barbara Barfoot, Jill Parr, Val Stevens (8)
|No |Item |Action by |
|1 |Introductions | |
| |Everyone knew each other, but welcome back to Val Stevens onto the Committee |DB |
|2 |Apologises | |
| | |DB |
| |None given as all members in attendance | |
|3 |Minutes from last meeting | |
| | | |
| |Minutes were confirmed as correct and signed off by the chair at this meeting. |DB |
|4 |Matters arising from minutes: | |
| | | |
|4.1 |Christmas Party | |
| |Christmas party hall and DJ confirmed booked at WI Hall Rochford. Cheque confirmed received and deposited. |ALL |
| | | |
| |Bingo and aerobics | |
|4.2 |Discussion to keep Bingo and aerobics but cut down on trips. Was also suggested that unwanted gifts be donated to | |
| |recycled teenagers. |ALL |
| | | |
| |Membership | |
|4.3 |Discussion about increasing membership. Update flyers and new brochures. Advertise in more places. Need to replace | |
| |outdated flyers. Discussion and suggestions about advertising in Evening Echo and Yellow Advertiser. Concerns also |ALL |
| |raised about waiting for 2014 trips before new flyers printed etc. | |
| | | |
| |Discussion about why we are losing membership. There was also discussion about people who have signed up but never | |
| |participated. | |
| |Other possible reasons for membership numbers dropping was because of age related problems and death. Also the poor | |
| |economy could be another problem facing members. | |
| | | |
| |Membership pricing discussed. Suggestions of six monthly payments | |
| |Instead of annual. Plus different membership options for people to consider. | |
| | | |
| |Current membership is 79, with all of September renewed and some of October. | |
| | | |
| |Open Meeting | |
| |Open meeting changed from October because hall unavailable. Agreed to change to 22nd November. 2013 - 11am. Suggestions| |
| |made to encourage new and old members to come along to meeting by offering free cake and tea etc at meeting. It was also | |
| |suggested that everyone who attends the meeting will be entered into a free draw for a £15.00 towards membership or day | |
| |trip. | |
| | | |
|4.4 |Trips | |
| |Agreed that next years trips will be looked at after London trip. It was also suggested that trips are not booked |ALL |
| |during school holidays etc., | |
| | | |
| |Cheaper trips and new venues also discussed and suggested to take another look. We will ask members to vote for options | |
| |during open meeting with the use of a flip chart with suggestions for trips etc, Members to get 4 stickers each to choose| |
| |trips, and place their stickers on their preferred choices. | |
| | | |
|4.5 | | |
| | | |
| | | |
| | | |
| | |ALL |
| | | |
| | | |
|5.0 |Treasurer Update: | |
| | |SA |
| |In bank - £796.59 (not inc. this week deposits but inc coach expenses plus have approx. £100 to bank in cheques). | |
| | | |
| |In hand - £52.49 | |
| | | |
| |Monetary value of membership is £1185.00 for the total year. | |
| | | |
| |Membership numbers: - 79. All September renewed and some of October. | |
| | | |
| |Agreed that receipts must be obtained for anything purchased for club. | |
| | | |
| |Carehome was contacted but are not willing to help with trips but are willing to do a free talk, but no sponsorship. | |
| | | |
|6 |Secretary update: | |
| | |LC |
| |Nothing to report at this time. | |
|7 |PR update: | |
| |We are still receiving free advertising via Roundabout Rochford. |SC |
| | | |
| |It was agreed that we would look into advertising our group in one of the local newspaper. Echo prices are 55 words | |
| |£81.00. Margaret suggested going along personally to the Evening Echo to represent recycled teenagers in the hopes of | |
| |getting a free article about club. | |
|8 |Any other business: | |
| | | |
|8.1 |A facebook group email and page was suggested. Soo can manage and will get helpers. Suggestion to announce more about |SA |
| |events etc at aerobics which is sometimes difficult because of the problem in getting the attention of participants. | |
| | | |
| |Quiz night agreed and changed to 16th November 2013. Sarah to do the questions for the night to be used – 8 rounds, 10 | |
| |questions. | |
|8.2 | |SA |
| |Christmas party 14th December 2013. DJ has been booked, Hall was paid for already and Derrick has confirmed with Debbie | |
| |our booking, which had been missed off their calendar when change of committee. | |
|8.3 | | |
| |Birthday calls or text messages suggested for members by Soo and agreed to implement. Sarah to issue Soo with updated | |
| |members list. | |
| | | |
|8.4 |Updated 2013 constitution signed and agreed to reduce membership age to 40. | |
| | |SA/SC |
| | | |
|8.5 | | |
|9 |Date for next round of meetings | |
| |Next meeting will be an open committee meeting on Friday 22nd November 2013, 11am - noon at the WI Hall – Sarah to post |SA |
| |out invites to all members few weeks beforehand. | |
|10 |Close meeting |DB |
| |Derek closed the meeting at 5.30 pm, and thanked everyone for attending. | |
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