RUTGERS UNIVERSITY PRESS



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AUTHOR AND EDITOR GUIDELINES

Preparing Art for Book Production

Dear Author/Editor:

Welcome to our list! These guidelines are designed to make preparing your illustrations for production as easy and painless as possible for you and our production staff.

Rutgers University Press requires art to be submitted as digital files.

For a more technical discussion, with detailed instructions for working with digital art please refer to the Digital Art Requirement for Submission doc in the Author Toolkit on our website:

Below is a list of acceptable software and file formats

Software applications

• Adobe Illustrator

• Adobe Photoshop

File Formats

• Tiff (.Tif) we prefer image files to be tif. TIFF files offer the highest quality and the fewest technical problems

• JPEG (.JPG) is an acceptable file format. If you have TIFF files do not resave them as JPEG

• EPS (.EPS) is suitable for black and white line art, such as charts, graphs, and maps. Do not save drawings, photos or paintings in EPS.

Color Modes

• We accept images in RGB, CMYK and grayscale color mode. (RGB is used for screen and CMYK is used in printing)

• Images that will be printed in color should be supplied in color. Images supplied in RGB will be converted to CMYK. Please allow us to do this conversion. Both RGB and CMYK images can be converted to grayscale for images that will reproduce as black and white in your book. Again, let us do the conversion. Please submit images in color if possible.

• For satisfactory results, line drawings, charts, graphs and maps that will be in black and white in your book must be created in grayscale (black and white). Graphics that depend on color differentiation may fail to communicate important information when converted to grayscale. In many cases, color files for charts, graphs, etc., that will be reproduced in black and white in your book cannot be converted to grayscale without redrawing. If a figure must be redrawn, we can have it done for you at additional cost. Contact your editor for more information about this.

Resolution (PPI) (DPI)

• Resolution is the detail an image holds. Higher resolution means more image detail. Resolution of digital images is measured in pixels per inch for screen viewing and dots per inch for printing. The resolution for print reproduction is much higher than for screen viewing.

• For book cover images, we require image files to be a minium of 7” x 10” @300 ppi or 2100 x 3000 pixels.

• We prefer that you do not scan art from previously printed material. Please scan the original material. If there is no alternative, then scan at 1200 ppi @ 5” x 7” to allow for image remediation (Descreening). A noticible decrease in sharpness will result.

• Supply line drawings, charts and graphs at least 4”x 6” or 6” x 4” at 300 ppi or 1200 x 1800 pixels or 1800 x 1200 pixels.

Scanned Materials

• If you are using archived materials that are only available in physical form, then you must scan the material and ensure its resolution quality matches our requirements.

• In the event that you absolutely cannot scan the material, then you can take a photo of it. However, you must abide by the requirements below in order to ensure that your photo is not visually distorted, such as having blurry edges or off-balanced lighting.

o Take photos in a well-lit area.

o Place the material on a completely flat surface and ensure the material is as flat as possible before taking photos.

o The camera must be facing straight down and NOT at any angle when taking the photo. Also, make sure there are NO SHADOWS on the material. You will likely have to move around to find a suitable position.

o It is best practice to include more of the image than what you think is needed. Production can always crop and adjust a photo.

CRITICAL TIPS AND REMINDERS

The quality of the reproductions in your book is determined by the quality of the originals you submit to us.

• Before submitting, check the resolution of your files to be sure they meet our requirements.

• DO NOT submit digital images in a PowerPoint file or embedded in a Word document. Once a graphic is inserted into another file we cannot make any changes necessary for publication, and the resolution of those graphics is insuffcient to print.

• Do not submit digital images in the following file formats: GIF, PNG, or BMP.

• Do not edit or resave JPEG files.

• Do not resave low resolution files by upping the ppi in Photoshop or any other program. They will look fuzzy and pixelated when printed.

• It is best to send files to the Press through a file transfer service, such as Dropbox. Sending files as email attachments can reduce their size.

EDITORS OF MULTI-AUTHOR BOOKS

Make certain that all contributors recieve this document. Review the art your contributors supply as early as possible— it will be held to these standards.

PERMISSIONS

All interior art and approved cover image(s) must come with permission cleared from the original or authorized rights holder. If you have any questions about clearing permission, including licensing or fair use, please contact your acquiring editor.

CONCLUSION

Congratulations on the acceptance of your manuscript! We look forward to working with you in the coming months.

Rev. 05/16/2019

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