Current Contract Information Form - Washington



State of Washington

Current Contract Information

Revision Date: October 28, 2009 / Effective Date: October 30, 2009

|Contract number: |03106 |Commodity code: |7930 |

|Contract title: |Warewash Products, Dispensing, Training and Service |

|Purpose: |Extend the contract through 10-30-09; update contractor contact information. |

|Present Term/Extension Period: |Oct. 30, 2009 |through: |Nov. 13, 2009 (Extensions possible through 7/4/12) |

|For use by: |This is a convenience term contract for Washington state agencies, Washington higher education, members of the Washington |

| |State Purchasing Cooperative (WSPC) and the State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP). |

|Contract type: |This contract is designated as: See Immediately Above. |

|Scope of contract |This contract is awarded to one contractor. |

|Contractor: |Ecolab |Contract Administration |Todd Hitch |

|Address: |370 Wabasha St – Govt. Sales |Phone: |(714-655-7901 |

| |St. Paul, MN 55102 |FAX: |(651) 293-2682 |

| | |Email: |todd.hitch@ |

|Supplier No.: |W200 |Fed. I.D. No.: |41-0231510 |

|Order Placement: |Ecolab Inc. | | |

| |370 Wabasha St. – Govt. Sales | | |

| |St. Paul, MN 55102 | | |

|Ordering information: |See page 3 Note III | | |

|Ordering procedures: |See page 3 Note II |

This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.

|Contracts Specialist: |Bart Potter |Alternative Contact: |Customer Service |

|Phone Number: |(360) 902-7448 |Phone Number: |(360) 902-7440 |

|Fax Number: |(360)-586-2426 |Fax Number: |(360) 586-2426 |

|Email: |BPotter@ga. |Email: |csmail@ga. |

Visit our Internet site:

| | |

|Order placement address: |Ecolab Inc. |

| |370 Wabasha St. – Govt. Sales |

| |St. Paul, MN 55102 |

|Payment address: |1 800 352-5326 (reference contract number 03106 Washington State) |

| |Ecolab Inc. |

| |PO Box 100512 |

| |Pasadena, CA 91189 |

|Purchasing card orders: |Visa or MasterCard |

|ECOLAB Representatives: |SEATTLE: John Uzbasic – District Manager |

| |3121 140th St. Ct. E. |

| |Tacoma, WA 98446 |

| |(866) 638-1839 |

| | |

| |NORTHWEST WA: Rick Duchaine – District Manager |

| |9304 South E. 57th St. |

| |Mercer, Island, WA 98040 |

| |(925) 417-8160 |

| | |

| |ALL OTHERS: Call Ecolab at (800) 352-5326 for current representative information. Reference contract number 03106 |

| |Washington State. |

|Emergency Contact: |Customer Service |

| |(800) 352-5326 (manned 24/7) |

| |FAX: (651) 225-3098 |

| |doris.copley@ |

|Minimum orders: |NONE |

|Delivery time: |10 business days After Receipt of Order (ARO) |

|Payment terms: |Net 30 Days |

|Shipping destination: |Free On Board (FOB) Destination |

|Freight: |Included within the price for both specified and non-specified products |

|Contractor’s warehouse: |N/A |

|Contract pricing: |See Section 12 below |

|Term worth (estimate): |Original: $240,000.00/1.5y / Extension: $1,973,196.00/1.5y |

|Current participation: |$0 MBE |$0 WBE |See Term Worth |$0 EXEMPT |

| |MBE 0% |WBE 0% |OTHER 0% |Exempt 0% |

|Recovered material : |none |

Notes:

I. Best Buy: The following provision applies to mandatory use contracts only. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.

If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)

II.

III. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under contract. A list of Washington members is available on the Internet , and a list of the Oregon members is available at contractors shall not process state contract orders from unauthorized users.

IV. Contract Terms: This Document includes by reference all terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).

SPECIAL NOTES:

This Current Contract Information (CCI) is being issued to update the Contracts Specialist to Bart Potter and the Alternative Contact to Customer Service

Special Conditions:

1. MINIMUM ORDER / MINIMUM BID QUANTITIES

There shall be no minimum order size for this contract.

2. DEPOSITS:

There shall be no deposits required for this contract.

3. ORDER / ACKNOWLEDGEMENT / DELIVERY TIME:

Order: Purchasers under this contract may order by any reasonable means, correspondence, fax, telephone call ordering, or web/internet ordering.

Acknowledgement: Contractor representative shall confirm receipt of any order via the method stated on the purchase order. If no method is stated then receipt may be confirmed by e-mail, fax or phone call within two business days. Contractor shall notify the purchaser of the delivery per the time specified on the purchase order and if no time is stated then 48 hours prior to delivery to afford the purchaser the time to prepare for delivery.

Delivery: In addition to any bid contract terms affecting delivery, see also the Competitive Procurement Standard, Standard Terms and Conditions number 18.

Time: Ordered products shall be delivered to the purchaser within ten (10) business day’s maximum of the order. The 10-day requirement shall be the standard but quicker deliveries are allowed upon mutual agreement. If the contractor can not meet the ten-day delivery requirement, the contractor shall contact and coordinate with the purchaser. If the contractor repeatedly fails to meet the 10-day standard the Contractor’s portion of the contract may be suspended/terminated by the Office of State Procurement.

4. RISK OF LOSS: FOB Destination shall apply.

5. PRODUCT RETURN/EXCHANGE POLICY The state may return any unopened product free of charge for a complete refund.

6. PRODUCT LABEL(S): All labels shall be in compliance with the Federal Government Hazardous Substances Labeling Act and all applicable OSHA requirements. Printed label(s) on the product(s) should show the type of product, the directions for use, the recommended usage, and the precaution statement(s). If the product label does not indicate the recommend usage, such information shall be provided on some other documentation (e.g. technical data sheet). The documentation shall not have been specifically printed for the state of Washington and shall be information which is freely available as offered to other public and private commercial users.

7. DISPENSING EQUIPMENT AND SERVICE CONSULTATION / ASSISTANCE:

Contractor shall be responsible for ensuring that dispensers are installed and operating to agency satisfaction on all machines and other areas and that appropriate personnel at all agencies are trained in their operation within thirty days after award of this contract. Contractor(s) shall be responsible for coordinating with previous contractor and agency personnel to ensure removal of existing dispensers and the installation of replacements do not hamper daily operations. Dispensing equipment, equipment maintenance, and equipment training shall be included in product costs.

7.1 General:

Contractor shall be responsible for coordinating with the state contract purchaser and other appropriate state personnel, or their appointed representatives at the agency, regarding the installation of dispenser(s) and other dispensing equipment.

In the event a quantity of previous contractor's product(s) remains unused after the effective date of this contract, coordination between new contractor and state purchaser shall insure previous contractor's products are completely utilized employing previous contractor's dispenser(s) before similar products are received from new contractor. This may take longer than the thirty (30) day requirement referenced in 2.11.

New contractor shall insure that no interruption of service shall occur during transition.

When there is a change of contractors the new contractor shall be responsible for removal of previous contractor's dispensing device(s) in a workmanlike manner and advisement in writing to the Agency of each such removal.

Contractor shall visit each agency prior to initial delivery of any products. The contractor shall survey the warewash facility to determine which products should be utilized by the facility. The contractor shall make written recommendations to the facility on which products and quantities are needed for a given length of time; i.e. according to the facility’s ordering schedule; however, the purchaser shall not be bound by the recommendation. Contractor shall respond to any inquiries in the form requested by the facility.

7.2 Dispensers:

Contractor shall furnish, install and maintain, at no additional cost or obligation to the using facilities.

Contractor shall furnish acceptable electronic dispensing device(s) compatible with warewashing machine /device at the agency and capable of pumping directly from the container.

Contractor shall furnish at no additional cost any and all required program cards during the life of the contract.

Contractor's service representative shall calibrate dispenser(s) at time of installation and insure during all service calls that product is dispensed at most economical dilution for optimum performance.

At time of installation and continuing throughout the life of the contract, the contractor will train, as needed or requested, appropriate warewash personnel staff on the use and performance of the dispensing equipment at no additional cost).

7.3 Service/Technical Assistance:

Contractor shall provide a minimum of one (1) service call at intervals not to exceed four (4) weeks during the duration of contract or as reasonably requested by purchaser due to documented need.

Service calls shall be made by contractor's representative(s) who shall have been technically trained in servicing of institutional warewash machines, systems, and facilities.

Contractor representative shall be solely responsible for coordinating service visit(s) with state purchaser or designee, and for ensuring that any or all of the following services are provided to manager's satisfaction while the agency is utilizing contractor's product(s):

Inspect and properly maintain all dispensing equipment;

Inspect machine(s) in operation at agency for functioning and results;

Check solutions on each machine for optimum concentration by titration.

Contractor shall render any and all other services normally provided other purchasers which include instruction on necessary dispenser and machine procedures to be followed by agency personnel between regular service calls.

At time of each service (and emergency) visit, a written report on contractors standard form shall be completed. The Contractor shall provide one copy to the participating State agency and to the OSP Contracts Administrator and the Contractor shall maintain one copy to comply with the retention of records provision.

Within twenty-four (24) hours of state contract purchaser request, contractor shall provide at no cost, any and all emergency repair service(s) to dispenser(s) and/or dispenser installation(s) to include all parts and labor.

EMERGENCY CONTACT: Customer Service

(800) 352-5326 (manned 24/7)

FAX: (651) 225-3098

Doris.copley@

8. CONTRACTOR’S REPRESENTATIVE

A. Designation:

Bidder shall provide name, address, and phone number of contractor(s) representative as required in bid documents.

SEATTLE: John Uzbasic – District Manager

3121 140th St. Ct. E.

Tacoma, WA 98446

(866) 638-1839

NORTHWEST WA: Rick Duchaine – District Manager

9304 South E. 57th St.

Mercer, Island, WA 98040

(925) 417-8160

ALL OTHERS: Call Ecolab at (800) 352-5326 for current representative information.

B. Responsibility:

Contractor’s representative shall function as the primary point of contact, shall ensure supervision and coordination and shall take corrective action as necessary to meet contractual requirements.

C. Availability: Contractor’s representative, or designee, shall be available at all times during normal working hours, Monday through Friday, 8:00 am to 5:00 pm, throughout the term of the contract. However, twenty four (24) hour contact availability in the event of emergency repair service requiring immediate service shall be available by the contractor.

D. Contractor’s Representative or Agent: The Washington Department of Corrections may require a background check before the representative or agent is allowed entry/access to a corrections facility. The Contractor shall ensure the representative/agent can pass the background check or provide a replacement person that can pass the check.

9. STORAGE INSTRUCTIONS

If not identified on the MSDS or the product label, Contractor must include with product shipments complete instructions for proper product handling and storage.

10. MSDS

Each product delivered must have the MSDS enclosed with the shipment in the format required below.

11. CONTRACTOR PERFORMANCE

Cost of Remedying Defects: The cost of remedying all defects, including the indirect and consequential costs of correcting, removing or replacing any or all of the defective materials or equipment, will be charged against the Contractor. However, the Contractor shall not be liable for other incidental, special, exemplary, punitive or consequential damages, including, but not limited to, damages for loss of use, revenue, or profit, caused by or related to the defect.

12. PRICE SHEET:

The State of Washington Invitation for Bid 03106 is designed to procure six essential warewash products (specified products) with the remainder (non-specified products) to be provided by the successful bidder’s price list/catalog that appears as an embedded Microsoft Excel file below. Oregon Coop adds ten (10) percent to cost.

|CONVENTIONAL WAREWASH PRODUCTS CATEGORY: |

|Specified Products: |

| |Item |How Packaged |Price 1 |

|1 |Solid Power, 10371 |6X9#, 54 lb. case |$64.00 |

|2 |Jet Dry, 11817 |4X1 gallons |$53.15 |

|3 |Eco-San, 13979 |4X1 gallons |$16.00 |

|4 |Solitaire, 17301 |4X5#, 20 lb. case |$79.00 |

|5 |Pan Tastic, 12963 |4X1 gallons |$39.90 |

|6 |Ster-Bac Blu, 11023 |4X1 gallons |$39.90 |

|Non-Specified Products: |

|Shall be supplied by the successful bidder's 11/1/2005 catalog. |

| |

|Percentage Discount off published catalog price: 25% 1 |

|1 Ten percent increase to bid pricing for delivery to the State of Oregon DASCPP/ORCPP Members on specified|

|or non-specified products. |

|  |  |  |  |

|ENVIRONMENTALLY PREFERRED PRODUCTS CATEGORY: |

|This category did not result in an award. |

NON-SPECIFIED PRODUCTS PRICE INSTRUCTIONS:

The Excel document below is the Ecolab 2005 price list. Per the 03106 contract Ecolab agreed to provide Washington State Contract Customers six specified products (Solid Power 10371, Jet Dry 11817, Eco-San 13979, Solitaire 17301, Pan Tastic 12963, and Ster-Bac Blu 11023) and they are separately priced above. In addition to the six specified products, the 03106 contract requires Ecolab to provide the dispensing machinery (including installation), training, service, and testing for the specified products at no extra charge. ONLY the remaining products (non-specified products) are supplied through the Ecolab price list at a twenty five (25) percent discount off price list.

The Ecolab 2005 price list is huge and will not be edited by the 03106 Contract Administrator. Ecolab provided instructions how to interpret the 2005 price list and how to calculate the 25% discount.

Per Ecolab:

1. Locate the non-specified warewash product in the 2005 price list.

2. Locate the least expensive container price for that product.

3. Multiply the container price by .75 to arrive at the container price for 03106 contract purchasers.

By example: SOLID SUPRA (the first product in the 2005 price list) least expensive container price is $162.81. $162.81 X .75 = $122.11. 03106 customers will pay $122.11, FOB Destination, Freight prepaid and included.

The first few least expensive container prices are highlighted in yellow as additional examples.

WHAT IS AVAILABLE THROUGH THE 03106 CONTRACT AND THE 2005 PRICE LIST: Only non-specified warewash products used in a typical warewash facility. A warewash facility is tasked with food preparation, has food preparation machinery and food preparation surfaces.

ANY QUESTIONS OR DISPUTES CONTACT THE GENERAL ADMINISTRATION CONTRACT ADMINISTRATOR.

NON-SPECIFIED PRODUCTS EMBEDDED FILE (subject to change without notice):

[pic]

|Vendor and Contract Report Cards |

|Instructions: |

|Use Part 1 to tell us about how well the contractor is performing. |

|Use Part 2 to tell us how well the contract works for you. |

|Submit completed Report Card to: csmail@ga. |

|To check boxes – double click |

| |

|Need Help? Click here csmail@ga. to send us an email with your question and someone will get back to you within one business day. |

|Tell us about you: |

|Agency /Division |Agency Contact Name |Email |

| | | |

|Tell us about the contract: |

|Contractor Name |Contract Number |Performance Period |

| |03106 |From: To: |

|I use this contract: |

| Daily | Weekly | Monthly | Quarterly | Annually |

|Part 1 Vendor Performance Report Card |

|Would you like the current contract extended with the current vendor? (if applicable) |

| | Yes | No |

|On time delivery and order completion |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Timeliness of invoices |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Customer service courtesy and quality |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Accuracy of invoices |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Problem solving |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Overall vendor performance |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Tell us about the times that the vendor has given you outstanding or unsatisfactory service: |

| |

|Part 2 Contract Quality Report Card |

| |

|Items on contract meet my needs (functionality and performance) |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Contract pricing meets my expectations (cost effective and a good value) |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Contract requirements meets my needs (special terms and conditions) |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Length of contract term meets my needs (appropriate term for the market) |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Scope of contract meets my needs (number of items, features and options) |

| Outstanding (5) | Very Good (4) | Satisfactory (3) | Poor (2) | Unsatisfactory (1) |

|Do you have any suggested changes to the contract? |

| Add the following items to the contract (list): |

| Remove the following items from the contract (list): |

| Add the following features, services or options (list): |

| Remove the following features, services or options (list): |

| Change the following specification (list item and specification): |

| Other suggested changes (list): |

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download