Company Name: The Alzheimer Society of Ireland Company ...

Company Name: The Alzheimer Society of Ireland

Company Contact Name: Deborah Soffe Company Contact Job Title: HR Executive

Company Contact Phone Number: 012073817

Company Contact Email Address: deborah.soffe@alzheimer.ie

Company Location: Temple Road, Blackrock, Co. Dublin

Position Advertised: HR Administrator Contract Type: Permanent Full Time

Company Description: The Alzheimer Society of Ireland works across the country in the heart of local communities providing dementia specific services and supports and advocating for the rights and needs of all people living with dementia and their carers.

Our vision is an Ireland where no one goes through dementia alone and where policies and services respond appropriately to the person with dementia and their carers, at the times they need support. A national non-profit organisation, The Alzheimer Society of Ireland is person centred, rights-based and grassroots led with the voice of the person with dementia and their carer at its core.

Role Description:

JOB DESCRIPTION & PERSON SPECIFICATION

Human Resources Data Administrator

JOB DESCRIPTION Job Title: Human Resources Data Administrator Job Holder:

Job Location: National Office, Temple Road, Blackrock, Dublin Reports to: HR Manager

Purpose of Position: The purpose of this role is to provide day to day HR administrative support to the HR team. The HR administrator will coordinate the dataflow into the HR office and provide a variety of HR administrative duties.

Main Duties and Responsibilities:

Human Resources Administration

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Provide day to day administrative support to the HR team and contribute to the continued

development of the National Office HR function.

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Full responsibility for the new HR system and ensuring all data received is kept up to date

and relevant on the system.

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Control the building and establishment of the HR system, looking at improvements and data

being uploaded

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Update, maintain and audit the employee record system to a high standard both electronic

and paper..

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Assisting the HR manager with all HR metrics for each quarter.

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Deal with general enquiries from services around the country in relation to HR matters,

directing relevant enquiries to business partners when appropriate.

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Ensure all the necessary paperwork for new starters and leavers is submitted and processed

in a timely manner.

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Manage incoming mail in a timely manner and disseminate to relevant person and/or

respond as necessary.

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Log and batch all invoices for the department

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Provide support to the HR team on the recruitment process.

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Maintain the HR section of The Society's intranet.

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Liaise with the payroll department on payroll / HR Issues

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Provide weekly and monthly reports to the HR team, National Office departments and

Regions as required.

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Assist the Training department with data control and flow into the department

Project Work

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Undertake the project for HR to become a paperless office.

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Undertake project work from time to time as decided by the HR Manager

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Research information in relation to various HR issues required by the HR Team.

The above statements are intended to describe the general nature and level of work required from

this position. They are not intended to be an exhaustive list of all responsibilities and activities

required. The holder of this position is required to respond with a flexible approach when tasks arise

which are not specifically covered in this job description.

This Job Description is subject to periodic review and change if required. Such change will be notified in subsequent versions of this document.

PERSON SPECIFICATION:

Knowledge/Experience :

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A third level qualification in a relevant discipline essential or working towards same

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Proficient in Microsoft Office Packages (Word, Excel, Access)

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Previous office experience desirable but not essential

Skills/Competencies:

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Good organisational and planning skills

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Numerical or data analytics skills desirable but not essential

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Excellent communication skills both written and oral with the ability to work effectively with

staff at all levels of the Society

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Excellent interpersonal skills with the ability to develop strong relationships

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Strong attention to detail

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Ability to understand and respect the need for confidentiality

Other Requirements:

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Trustworthy

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Can work on own initiative as well as part of a team

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Enthusiastic

KEY RELATIONSHIPS

Internal Line Managers Nationwide Operations Managers National Office Staff and Managers External External agencies Staff IBEC

If you are interested in applying for this role, please email your CV to recruit@alzheimer.ie. How to apply: Please email your CV to recruit@alzheimer.ie

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