Putnam Valley, New York



PUTNAM VALLEY TOWN BOARD

SPECIAL TOWN BOARD MEETING

5:30 P.M.

PUBLIC HEARING 6:00 P.M.

IMMEDIATELY FOLLOWING

WORK SESSION

WEDNESDAY, DECEMBER 9, 2015

SPECIAL TOWN BOARD MEETING-5:30 P.M.

1. Executive Session to Discuss Personnel Matter

6:00 P.M.

PUBLIC HEARING TO HEAR COMMENTS ON A PROPOSED LOCAL

LAW IN REGARD TO “RENTAL REGISTRATION”

IMMEDIATELY FOLLOWING

WORK SESSION

1. Resolution Settlement Agreement-Cascade Hollow Realty

2. Resolution Settlement Agreement-Lorterdan

3. Authorize Refund-Building Dept. Fee

4. Appoint Snow Plow Rider

5. Driveway Opening Permit-91.25-1-71

6. Award Materials Bid-Highway Dept.

7. Appoint Part time Laborer-A. Backus

8. Resolution for Request for Increase Funding NYSAOTSOH

9. Accept Resignation Deputy Town Clerk-P. Rau

10. Accept Resignation Maintenance-M. Sanjuas

11. Authorization to Attend Newly Elected Training

School-S. Howard

12. Review 12-16-15 Agenda

PUTNAM VALLEY TOWN BOARD

SPECIAL TOWN BOARD MEETING

5:30 P.M.

PUBLIC HEARING 6:00 P.M.

IMMEDIATELY FOLLOWING

WORK SESSION

WEDNESDAY, DECEMBER 9, 2015

PRESENT: Supervisor Tendy

Councilwoman Whetsel

Councilman Mackay

Councilman Luongo

ALSO PRESENT: Town Clerk Eileen Royael

Town Counsel Florence

ABSENT: Councilwoman Annabi

SPECIAL TOWN BOARD MEETING-5:30 P.M.

Supervisor Tendy opened the Special Town Board Meeting at 5:45 p.m.

Supervisor Tendy moved to go into Executive Session at 5:45 p.m. to discuss a personnel matter and a contractual matter.

Seconded by Councilman Luongo, unanimously carried.

At 6:13 p.m., Supervisor Tendy motioned to close the Special Town Board Meeting.

Seconded by Councilman Mackay, unanimously carried.

6:00 P.M.

PUBLIC HEARING TO HEAR COMMENTS ON A PROPOSED LOCAL

LAW IN REGARD TO “RENTAL REGISTRATION”

Supervisor Tendy opened the Public Hearing at 6:13 p.m

No comments were heard from the public.

Town Counsel Florence explained that this proposed local law will help keep track of the owners who rent their properties who do not reside in Putnam Valley. We have renters come in and complain about conditions in the homes they are renting. This law will keep track of landlords who are lax and whose properties do not conform to code.

Supervisor Tendy moved to close the Public Hearing at 6:16 p.m.

Seconded by Councilman Mackay, unanimously carried.

WORK SESSION

Supervisor Tendy opened the Work Session at 6:16 p.m.

AMENDMENTS TO THE AGENDA

Presented by Supervisor Tendy

RESOLUTION #R 15 -297

RESOLVED, that the Town Board add the following amendment to the agenda:

#2a- Resolution Authorizing Tax Refund Court Order Assessment Reduction Judgement- 61.-1-30

#3a- Authorize Town Supervisor to Sign Conditional Easement Agreement in Recordable Form

#3b-Authorize Town Supervisor to Sign an Indenture Explaining the Real Property Transfer by Lake Peekskill Water District and Lake Peekskill Improvement District

Seconded by Councilman Luongo, unanimously carried.

RESOLUTION SETTLEMENT AGREEMENT- CASCADE HOLLOW REALTY

Presented by Supervisor Tendy

RESOLUTION# R15-298

IT IS HEREBY RESOLVED that Van DeWater & Van DeWater, LLP, Kyle W. Barnett, Esq., of counsel, is authorized to enter into an agreement, settling the tax certiorari proceedings brought by Cascade Hollow Realty, LLC against the Town of Putnam Valley for the tax years of 2008 and 2009 as follows:

|S/B/L |Year |Assessment |Purchase Price |Proposed Reduction |

|91.27/1/4 |2008 |$357,500 |$362,500 |$0.00 |

| |2009 |$340,000 |$362,500 |$0.00 |

|91.8/1/26 |2008 |$765,000 |$400,000 |$365,000 |

| |2009 |$765,000 |$400,000 |$365,000 |

|All Town/County refunds for over payment of ad valorem taxes shall be waived for the tax year 2010 and one-half of the School District refund |

|for over payment of ad valorem taxes shall be waived for the tax year 2009/2010. |

and to sign such other and further papers as are necessary to effectuate the settlement.

Dated: Putnam Valley NY

December 9, 2015

Seconded by Councilman Mackay, unanimously carried.

RESOLUTION SETTLEMENT AGREEMENT-LOTERDAN

Presented by Supervisor Tendy

RESOLUTION# R15-299

IT IS HEREBY RESOLVED that Van DeWater & Van DeWater, LLP, Kyle W. Barnett, Esq., of counsel, is authorized to enter into an agreement, settling the tax certiorari proceedings brought by Lorterdan Properties of P.V. against the Town of Putnam Valley for the tax years of 2014 and 2015 as follows:

Parcel 74.1-35

|Year |Assessment |Reduced To |Amount of Reduction |

|2014 |$1,727,600 |$779,495 |$948,105 |

|2015 |$1,693,000 |$748,885 |$944,115 |

Parcel 63.-3-28

|Year |Assessment |Reduced To |Amount of Reduction |

|2014 |$545,000 |$265,972 |$279,028 |

|2015 |$534,100 |$235,364 |$298,736 |

Parcel 63.-3-45

|Year |Assessment |Reduced To |Amount of Reduction |

|2014 |$60,000 |$60,000 |$0 |

|2015 |$107,800 |$105,914 |$1,886 |

Parcel 63.-3-50

|Year |Assessment |Reduced To |Amount of Reduction |

|2014 |$115,000 |$34,533 |$80,467 |

|2015 |$83,000 |$3,923 |$79,077 |

Parcel 63.-3-52

|Year |Assessment |Reduced To |Amount of Reduction |

|2014 |$60,000 |$60,000 |$0 |

|2015 |$107,800 |$105,914 |$1,886 |

and to sign such other and further papers as are necessary to effectuate the settlement.

Dated: Putnam Valley NY

December 9, 2015

Seconded by Councilman Mackay, unanimously carried.

RESOLUTION AUTHORIZING TAX REFUND COURT ORDER ASSESSMENT REDUCTION JUDGEMENT-61.-1-30

Presented by Supervisor Tendy

RESOLUTION# R15-300

RESOLUTION AUTHORIZING TAX REFUND

WHEREAS, petitions having been filed by the property owners, below challenging real property tax assessment on the Town’s assessment roll with respect to the following parcel:

Property Owners Address/Description Year

Allen and Michael Beals Section 61., Block 1; Lot 30 2014

(174 Canopus Hollow Road)

WHEREAS, the property owners’ court challenge was heard at a trial in the Supreme Court, Putnam County; and

WHEREAS, the Court having rendered a decision that the assessment for the tax year 2014 be reduced from $1,400,000.00 to $1,200,000.00;

NOW THEREFORE BE IT RESOLVED, that Eileen Royael, Town Clerk/Tax Receiver pay the refund as follows:

$1,137.91 plus $22.76 (2% interest)

Original town tax for 2015  $5,595.84

New amount due to reduction of assessment $4,598.70

Original fire district tax for 2015 $ 985.38

New amount due to reduction of assessment $ 844.91

Difference of original and new amount $1,137.91

Total refund including interest $1160.67

Seconded by Councilwoman Whetsel, unanimously carried.

AUTHORIZE REFUND-BUILDING DEPT. FEE

Presented by Supervisor Tendy

RESOLUTION# R15-301

RESOLVED that the Town Board authorize the refund of $50.00 (fee for bedroom count) to Architectural Visions, 2 Muscoot Road, Mahopac, New York 10541as this was a duplicate request.

Seconded by Councilman Mackay, unanimously carried.

AUTHORIZE TOWN SUPERVISOR TO SIGN CONDITIONAL EASEMENT AGREEMENT IN RECORDABLE FORM

Presented by Supervisor Tendy

RESOLUTION# R15-302

RESOLUTION TO AUTHORIZE SUPERVISOR

TO SIGN A CONDITIONAL EASEMENT

AGREEMENT IN RECORDABLE FORM

WHEREAS, the tax lot number 41.6-1-20 with an address of 234 Lake Shore Drive is adjacent to the parcel identified as the Roaring Brook Lake Park; and

WHEREAS the owner of the aforesaid premises is in the process of selling the residence constructed thereon; and

WHEREAS the driveway providing access to the premises encroaches upon the parcel of the Roaring Brook Lake Park parcel for an automobile turn around not exceeding 17 feet, caused by topographic and surface rock conditions and along the drive various distances not exceeding seven (7) feet; and

WHEREAS the Town will be able to withdraw the consent to use the Park parcel if and when the need for it actually occurs; and

WHEREAS there is no observable prospective for the use of the Park area that is being encroached;

NOW THEREFORE BE IT RESOLVED THAT the Town hereby agrees to grant a conditional Easement to the owner of 234 Lake Shore Drive contiguous to the Roaring Brook Lake Park parcel for driveway and turn around access purposes to the extent set forth herein above, for such duration and upon the condition that if the encroaching area is needed by the Park for public uses to the benefit of the eligible members of the Roaring Brook Lake Park Association, then in such event, the conditioned easement can, on Notice, be withdrawn by the Town.

Seconded by Councilman Luongo, unanimously carried.

AUTHORIZE TOWN SUPERVISOR TO SIGN AN INDENTURE EXPLAINING THE REAL PROPERTY TRANSFER BY LAKE PEEKSKILL WATER DISTRICT AND LAKE PEEKSKILL IMPROVEMENT DISTRICT

Presented by Supervisor Tendy

RESOLUTION# R15-303

RESOLUTION AUTHORIZING SUPERVISOR TO SIGN AN

INDENTURE EXPLAINING THE REAL PROPERTY TRANSFER

BY LAKE PEEKSKILL WATER DISTRICT AND LAKE

PEEKSKILL IMPROVEMENT DISTRICT

WHEREAS a title company has requested a “correction” deed relating to a sale by grantor, The Lake Peekskill Water District, and thereafter as a purchaser (grantee) by Lake Peekskill Improvement District; and

WHEREAS the property is the identical realty; and

WHEREAS the Lake Peekskill Water District was dissolved (as per Resolution of the Putnam Valley Town Board, Resolution Number R#4-220) and that the Lake Peekskill Improvement District was its surviving district entity;

NOW THEREFORE BE IT RESOLVED THAT the Supervisor is hereby authorized to execute an Indenture, as appropriate, to clarify the devolution of the ownership of the property.

Seconded by Councilman Mackay, unanimously carried.

APPOINT SNOW PLOW RIDER

Presented by Supervisor Tendy

RESOLUTION# R15-304

RESOLVED that the Town Board appoint Fred W. Blumer as an additional snow plow rider at $11.44 per hour with not overtime or benefits.

Seconded by Councilman Mackay, unanimously carried.

DRIVEWAY OPENING PERMIT

Presented by Supervisor Tendy

RESOLUTION# R15-305

RESOLVED that the Town Board accept the Highway Driveway Opening

Permit# Name/Location Fee TM#

2015-02 Hector Loja $200 91.25-1-71

Mathes St.

Lake Peekskill, NY

Seconded by Councilman Luongo, unanimously carried.

AWARD MATERIALS BID-HIGHWAY DEPT.

Presented by Supervisor Tendy

RESOLUTION# R15-306

RESOLVED that the Town Board award the 2016 Materials Bid as follows:

Blacktop

Laid in Place: low bid Clove Excavators $83.95t with tac coat, $80.95t without tac coat

2nd low bid Kect Const. $87.60t with tac coat, $83.90t without tac coat

Cold Patch Low bid Package Pavement $110.00t del and Gorman Bros. $90.00t FOB

2nd low bid Gorman Bros. $130.00t del & Package Pavement $98.00tFOB,

Type 1 base coat: low bid Peckham Materials $67.00t FOB, 2nd low bid Tilcon $68.00t FOB

Type 3 binder: low bid Peckham materials $67.00t FOB, 2nd low bid Tilcon $69.00t FOB

Type 5 shim: low bid Thalle $78.00t FOB, 2nd low bid Peckham Materials $79.00t FOB

Type 6f2 Top: low bid Peckham Materials $68.50t FOB 2nd bid Tilcon $70.00t FOB

Curb Mix: low bid Peckham $80.00t FOB, 2nd low bid Thalle $90.00t FOB.

Hot Mix Asphalt: Low bid Peckham Materials $68.50 t FOB. 2nd low bid Thalle $75.00 FOB

Magnesium Chloride low bid Gorman Bros. $1.02gallon, 2nd low bid Peckham Materials $1.05 gallon del.

Item 4 by the ton

1” minus low bid Harold Lyons & Sons $19.75t & Tilcon $12.00t FOB

2nd low bid Thalle $20.00t del & $13.50t FOB, & Putnam Materials $13.50t FOB

2” minus low bid Harold Lyons & Sons $19.75t del, & Putnam Materials and Wingdale Materials $12.00t FOB

2nd low bid Thalle $20.00t del & Tilcon $13.00t FOB

Bank Run/Top Soil/Sand

Bank Run per yard low bid Harold Lyons & Sons $25.95y Del, Red Wing $24.00y FOB

2nd low bid Red Wing $33.75y del

Bank Run per Ton low bid Red Wing $26.25 t del & $18.00 t FOB

No other bids

Top Soil per yard low bid Mulch Ink, Inc $25.00y del & $20.00y FOB

2nd low bid Harold Lyons & Sons $33.50y del & Redwing $30.00 FOB

Top Soil per Ton low bid Red Wing $33.25 t del, & $25.00 t FOB

No other bids

Washed Concrete Sand low bid Red Wing $37.50y del $27.60y FOB. No other bids.

By the yard

Washed Concrete Sand low bid Tilcon 19.25t del, Tilcon $11.00t FOB

By the ton 2nd low bid Harold Lyons & Sons $19.45t del, & Thalle $13.00t FOB

Beach Sand

By the yard no bids

Beach Sand low bid Thalle $36.50t del

By the ton no 2nd bids

Pipe N-12 plastic by the foot

12 inch low bid Chemung, Carmel Winwater & Expanded Supply $5.20 del & FOB

15 inch low bid Chemung, Carmel Winwater & Expanded Supply $6.80 del & FOB

18 inch low bid Chemung, Carmel Winwater & Expanded Supply $9.95 del & FOB

24 inch low bid Chemung, Carmel Winwater & Expanded Supply $15.40 del & FOB

30 inch low bid Chemung, Carmel Winwater & Expanded Supply $24.85del & FOB

36 inch low bid Chemung, Carmel Winwater & Expanded Supply $31.80del & FOB

Round Pipe by the foot

12” 16 guage low bid Expanded Supply $7.84 del & FOB

2nd low bid Chemung $8.64 del & FOB

15” 16 guage low bid Expanded Supply $9.84 del & FOB

2nd low bid Chemung $10.44 del & FOB

18” 16 guage low bid Expanded Supply $11.89 del & FOB

2nd low bid Chemung 13.14 del & FOB

21” 16 guage low bid Expanded Supply $14.19 del & FOB

2nd low bid Chemung $15.12 del & FOB

30” 14 guage low bid Expanded Supply $24.24 del & FOB

2nd low bid Chemung $26.28 del & FOB

36” 14 guage low bid Expanded Supply $29.49 del & FOB

2nd low bid Chemung $32.52 del & FOB

42” 12 guage low bid Expanded Supply $46.79 del & FOB

2nd low bid Chemung $50.78 del & FOB

48” 12 guage low bid Expanded Supply $52.24 del & FOB

2nd low bid Chemung $57.20 del & FOB

Arched pipe by the foot

9x14 16 guage low bid Chemung $9.18del & FOB

2nd low bid Expanded Supply $9.19 del & FOB

13 x17 16 guage low bid Expanded Supply $10.94 del & FOB

2nd low bid Chemung $11.19 del & FOB

15x21 16 guage low bid Expanded Supply $13.09 del & FOB

2nd low bid Chemung $13.99 del & FOB

18x24 16 guage low bid Expanded Supply $15.09 del & FOB

2nd low bid Chemung $16.24 del & FOB

20x28 16 guage low bid Expanded Supply $17.49 del & FOB

2nd low bid Chemung $18.34 del & FOB

23x35 14 guage low bid Expanded Supply $25.89 del & FOB

2nd low bid Chemung $28.19 del & FOB

29x42 14 guage low bid Expanded $31.49 del & FOB

2nd low bid Chemung $35.84 del & FOB

33x49 12 guage low bid Expanded Supply $46.94del & FOB

2nd low bid Chemung $55.48 del & FOB

38x57 12 guage low bid Expanded Supply $55.39 del & FOB

2nd low bid Chemung $62.34 del & FOB

6” coil pipe, perforated low bid Chemung, Carmel Winwater & Expanded Supply

$1.08 del & FOB by the foot

Crushed Trap Rock

By the ton

Light Stone low bid Thalle $27.50t del, $19.00t FOB

2nd low bid Tilcon $28.25t del, & Putnam Materials $19.50t FOB

¼” low bid Thalle $27.50t del, $19.00t FOB

2nd low bid Tilcon $28.25t del, & $20.00t FOB

½” low bid Putnam Materials $25.00t del, & $16.50t FOB

2nd low bid Thalle $27.50t del, & $19.00t FOB

¾” low bid Putnam Materials $25.00t del, & $16.50 FOB

2nd low bid Thalle & Tilcon $25.25t del & $17.00t FOB

3/8” low bid Thalle $27.50t del & $18.00 FOB

2nd low bid Tilcon $28.25t del & $20.00 FOB

1” low bid Thalle $24.00t del, & Tilcon $17.00 FOB

2nd low bid Tilcon $25.25 del & Thalle $18.00t FOB

1 ¼” low bid Thalle $24.00t del & Thalle & Tilcon $18.00t FOB

2nd low bid Tilcon $26.25 del

1 ½” low bid Thalle $24.00t del & Putnam Materials $16.50 tFOB

2nd bid Putnam Materials $25.00t del, Thalle $17.00 FOB

1 ¾” low bid Thalle $24.00 del & $18.00 FOB

no second bid

2” low bid Thalle $24.00 del & $18.00 FOB

no 2nd bid

2 ½” low bid Thalle $25.00 del, & $17.00 FOB

2nd low bid Tilcon $28.25 del & $20.00 FOB.

3” – 4” low bid Thalle $25.00 del, $18.00 FOB

2nd low bid Tilcon $28.25 del, & $20.00 FOB

Catch Basins

30x30x35 low bid Expanded Supply $230.00 del & FOB

2nd low bid Carmel Winwater $240.00 del & FOB

30x30x36 low bid Expanded Supply $230.00 del & FOB

2nd low bid Carmel Winwater $240.00 del & FOB

30x48x48 low bid Carmel Winwater $220.00 del & FOB

2nd low bid Expanded Supply $285.00 del & FOB

30x48x36 low bid Carmel Winwater $190.00 del & FOB

2nd low bid Expanded Supply $280.00 del & FOB

24x24x24 low bid Expanded Supply $168.00 del & FOB

2nd low bid Carmel Winwater $170.00 del & FOB

24x24x36 low bid Expanded Supply $194.00 del & FOB

2nd low bid Carmel Winwater $195.00 del & FOB

Frames & Grates

30x30x35 low bid Chemung $228.00 del & FOB

2nd low bid Expanded Supply $235.00 del & FOB

30x30x36 low bid Chemung $228.00 del & FOB

2nd low bid Expanded Supply $235.00 del & FOB

30x48x48 low bid Expanded Supply $424.00 del & FOB

2nd low bid Carmel Winwater & Chemung $433.00 del & FOB

30x48x36 low bid Expanded Supply $424.00 del & FOB

2nd low bid Carmel Winwater & Chemung $433.00 del & FOB

24x24x24 low bid Chemung $168.00 del & FOB

2nd low bid Expanded Supply $170.00 del & FOB

24x24x36 low bid Chemung $168.00 del & FOB

2nd low bid Expanded Supply $170.00 del & FOB

SOLID LIDS

30x30x35 low bid Expanded Supply $130.00 del & FOB

2nd low bid Carmel Winwater $135.00 del & FOB

30x30x36 low bid Expanded Supply $130.00 del & FOB

2nd low bid Carmel Winwater $135.00 del & FOB

30x48x48 low bid Expanded Supply $235.00 del & FOB

No 2nd low

30x48x36 low bid Expanded Supply $235.00 del & FOB

No 2nd low bid

24x24x24 low bid Expanded Supply $98.00 del & FOB

2nd low bid Carmel Winwater $175.00 del & FOB

24x24x36 low bid Expanded Supply $98.00 del & FOB

2nd low bid Carmel Womwater $175.00 del & FOB

Guide Rail

Rustic w/beam low bid Chemung del and FOB $75.40ea

2nd bid Expanded Supply $76.00 del & FOB

Rustic flared ends low bid Chemung del and FOB $27.20ea

2nd bid Expanded Supply $28.69 del & FOB

Rustic wraps low bid Expanded Supply del and FOB $46.000ea

2nd bid Chemung $46.40 del & FOB

Rustic curved low bid Chemung del and FOB $115.80ea

W/beam 2nd bid Expanded Supply $116.00 del & FOB

Rustic 6” I posts low bid Chemung del and FOB $45.40ea

2nd bid Expanded Supply $46.00 del & FOB

Rustic 3” I posts low bid Chemung del and FOB $45.40ea

No 2nd bid

5/8” x 1 ¼” low bid Chemung del and FOB $.92ea

splice bolt & nut 2nd bid Expanded Supply $.93 del & FOB

5/8” x 2” low bid Chemung del and FOB $.92ea

post bolt, nut 2nd bid Expanded Supply $.93 del & FOB

5/16” x 1 ¾” low bid Chemung del and FOB $.92ea

post bolt nut w 2nd bid Expanded Supply $.93 del & FOB

½” x 1 ½” low bid Chemung del and FOB $.92ea

double nuts, b 2nd bid Expanded Supply $.93 del & FOB

concrete anchors low bid Expanded Supply del and FOB $489.00ea

2nd bid Chemung $524.00 del & FOB

concrete anchors low bid Chemung $1824.00. Nond bid

installed

complete layout low bid Chemung $299.00 per hour. No 2nd bid

& installation of

Rustic w/beam

guide rail and posts

Seconded by Councilman Mackay, unanimously carried.

APPOINT PART TIME LABORER- A. BACKUS

Presented by Supervisor Tendy

RESOLUTION# R15-307

RESOLVED that the Town Board appoint Andrew Backus as a part time laborer at the rate of $11.44 per hour with no benefits to cover a full time employee out on workers compensation effective December 7, 2015.

Seconded by Councilman Luongo, unanimously carried.

RESOLUTION FOR REQUEST FOR INCREASE FUNDING-NYSAOTSOH

The Town Board discussed this proposed resolution and agreed to do a resolution at the 12/16/15 meeting.

ACCEPT RESIGNATION DEPUTY TOWN CLERK

Presented by Supervisor Tendy

RESOLUTION# R15-308

RESOLVED that the Town Board accept the resignation of Patricia Rau effective January 1, 2016.

Seconded by Councilwoman Luongo, unanimously carried.

ACCEPT RESIGNATION MAINTENANCE-M. SANJUAS

Presented by Supervisor Tendy

RESOLUTION# R15-309

RESOLVED that the Town Board accept the resignation of Manuel Sanjuas effective December 31, 2015.

Seconded by Councilman Whetsel, unanimously carried.

AUTHORIZATION TO ATTEND NEWLY ELECTED TRAINING SCHOOL-S.HOWARD

Presented by Supervisor Tendy

RESOLUTION# R15-310

RESOLVED that the Town Board authorize the expenditure of $587.00 for Sherry Howard to attend “Newly Elected Officials 2016 Training School in January 2016. These monies have been budgeted in the Town Clerks Budget.

Seconded by Councilwoman Whetsel, unanimously carried.

REVIEW OF THE 12-16-15 AGENDA

Supervisor Tendy reviewed the 12-16-15 meeting with the Town Board.

The Town Board asked for the following to be added to the 12-16-15 agenda:

Resolution-Cable Transfer of Ownership

Resolution Increased Funding from NYS-Local Transportation Funding

Supervisor Tendy moved to close the Work Session at 6:42 p.m.

Seconded by Councilman Mackay, unanimously carried.

Respectfully submitted,

Eileen Royael

Town Clerk 12-14-15

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