Grade Reporting for Secondary Schools - San Diego Unified ...

PowerSchool Handbook

Grade Reporting for

Secondary Schools

Version 4.2.5 January 30, 2018

Copyright 2018, San Diego Unified School District. All rights reserved.

This document may be reproduced internally by San Diego Unified School District. Except as noted, all rights are reserved. No part of this publication may be reproduced, transcribed, stored in retrieval systems, or translated into any language in any form by any means without written permission of San Diego Unified School District, Integrated Technology Support Services (ITSS), 4100 Normal St, San Diego, CA 92103

PowerSchool

Grade Reporting Page 2

Table of Contents

Part 1: Office Staff Preparation ................................................................................................................... 5 ZZTeachers and Co-Teachers.........................................................................................................................6 Replacing a ZZTeacher or other Placeholder Teacher ...............................................................................7 Adding a Co-Teacher to Enter Grades........................................................................................................9 Verify the Final Grade/Reporting Term Setup .............................................................................................11 Verifying Contacts........................................................................................................................................13 Address Errors Report ..............................................................................................................................16 Report & Progress Report Card Flags Report ..........................................................................................18 Using Student Search to Verify Contacts .................................................................................................20 Taking Classes at Another School................................................................................................................21 Schools Need to Communicate with Each Other .....................................................................................21 How Do I Know if I Have Students Taking Courses at Another School .................................................21 What Do I Do if I Have Students from Other Schools Taking Courses at My School.............................21 How Do I Know if I Have Students from Other Schools Taking Courses at My School ........................22 Why Are You Seeing Terms That Are Not Used at Your School ............................................................22 Section Readiness Report .............................................................................................................................23 Missing Academic and Citizenship Grades..................................................................................................26

Part 2: Storing Grades................................................................................................................................. 29 Storing Progress Reports Grades..................................................................................................................30 Combining Quarter Grades into R1(or R3) for Progress Reports 4x4 SCHOOLS ONLY.........................34 Storing Semester Grades ..............................................................................................................................37 Storing Grades for All Students at Your School ......................................................................................37 Storing Grades for Students Taking Classes at Another School ..............................................................41 Storing Quarter Grades ? FOR ALL SCHOOLS USING QUARTERS ..................................................44 Storing Grades for One Specific Section......................................................................................................48 Combining Semester and Quarter Grades into F1 or F2 for Semester Report Cards ...................................49 Storing Semester Grades Using Historical Store Code F1 (or F2) ...........................................................49 Storing Quarter Grades Using Historical Store Code F1 (or F2) .............................................................52 Calculate Term GPAs using Historical Store Code F1 (or F2) ................................................................55

PowerSchool

Grade Reporting Page 3

Viewing Historical Grades ...........................................................................................................................56 Changing a Student's Grade after Grades Have Been Stored ......................................................................58 Part 3: Printing Progress Reports & Report Cards ..................................................................................... 59 Disabling the Pop Up Blocker ......................................................................................................................60 Printing Progress Reports for All Current Students .....................................................................................61

Step 1: Calculate Term GPA ....................................................................................................................61 Step 2: Configure Secondary Report Card Settings to Print Progress Reports.........................................64 Printing a Single Progress Report for an Individual Student........................................................................67 Printing Semester and Quarter Report Cards for All Current Students........................................................68 Step 1: Calculating Citizenship GPA .......................................................................................................68 Step 2: Configure Secondary Report Card Settings to Print Office Copy and Review for Accuracy ......72 Step 3: Configure Secondary Report Card Settings to Submit to District................................................75 Printing a Single Report Card for an Individual Student..............................................................................79 Printing a Single Report Card for an Inactive Student .................................................................................80 Removing Headers and Footers from the Report Cards Before Printing .....................................................81 Part 4: School Setup After Storing Grades ................................................................................................ 83 Quick Lookup Preferences ...........................................................................................................................84 Current Grade Display..................................................................................................................................86 Parent/Student Access ..................................................................................................................................87 Part 5: Reports ............................................................................................................................................ 89 Gradebook Grade Counts or Percentages .....................................................................................................90 Gradebook Grades Report ............................................................................................................................91 Grades Distribution Report...........................................................................................................................92 D and F Report ? Students at Risk of Failing...............................................................................................94 Stored Grades Report....................................................................................................................................96 Eligibility Report ..........................................................................................................................................97 Search by GPA ...........................................................................................................................................100 Part 6: Teacher Preparation ..................................................................................................................... 103 PowerTeacher Gradebook ..........................................................................................................................104 Final Grade and Verification Report for Teachers .................................................................................104 Final Grades Completion for Teachers.......................................................................................................108 Changing Grades ....................................................................................................................................110

PowerSchool

Grade Reporting Page 4

Part 1: Office Staff Preparation

PowerSchool

Grade Reporting Page 5

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download