Board Roles and Responsibilities

Elk River Youth Hockey Association

Board Member Roles and Responsibilities

Updated 8/22/17

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Table of Contents

Table of Contents

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Board Member Roles and Responsibilities

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1. Baseline Board Member Responsibilities

4

2. President Role

4

3. Vice President Role

5

4. Travel Level Director Role

7

5. Mite Level Director Role

8

6. Treasurer

9

7. Secretary

11

8. Registration Director

12

9. Fundraising Director

13

10. Rostering Coordinator

14

11. Volunteer Coordinator

15

12. Equipment Coordinator

16

13. Equipment Coordinator Assistant

17

14. Practice Ice Scheduler

18

15. District Game Ice Scheduler

19

16. Referee Coordinator

19

17. Tournament Coordinator

20

18. Goalie Coordinator

21

19. Learn-To-Skate/Learn-To-Play Coordinator

21

20. Arena Commission Representative

21

21. Golf Tournament Coordinator

22

22. Golf Tournament Coordinator Assistant

22

23. Gambling Coordinator (Paid Position)

22

24. S.K.A.T.E. Banquet Coordinators (2 positions)

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25. S.K.A.T.E. Banquet Coordinator Assistants (2 positions)

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26. Fitness and Dryland Coordinator

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Board Member Roles and Responsibilities

For the proper functioning of Elk River Youth Hockey operations, it is important that board members

know their role and own their role. It is also important that board members understand that in many

cases, role ownership can be shared with other board members, but that the ERYHA board and ERYHA

members overall expect board members are fulfilling their roles and responsibilities in order for normal

hockey operations to occur and also in order for board members to maintain their position on the

ERYHA board.

1. Baseline Board Member Responsibilities

1 General Board Member Participation

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Manage the affairs of ERYHA

Attend all board meetings

Serve on assigned committees

Assist other board members as needed

Be familiar with and ensure adherence to District 10, Minnesota Hockey and USA Hockey

handbooks.

Be available by email or by phone to respond to questions from members about any specifics

relating to the ERYHA board role in which you serve

2. President Role

Voting: Tie-break vote only

Elected: Odd Years

Exemptions: Volunteering, Fundraising & Gambling

Attends Board Meeting: Yes

2.1 General Association Oversight

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Oversee and monitor overall board functions and hockey functions, including registration,

fundraising, gambling, coach selection, and tryout and team selection.

Review and sign all contracts, documents and checks for ERYHA.

Oversee, assist and respond to level directors, board members and association members.

Attend and serve as chairman at all board meetings, assign and oversee committees.

Work with and oversee the level directors to ensure that projects are completed, duties are done

and the integrity of the program is maintained

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¡ñ

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¡ñ

Assist with annual association budget, set fees and costs, and ensure adherence to this budget.

Assist treasurer and registration with fee payments and ensure that all bills are paid in full

Approve normal business expenses or mid meeting expenses prior to payment or reimbursement

from Treasurer

2.2 Manage Ice Purchases

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¡ñ

Establish and maintain communication with arena manager and secure ice time from arena.

Attend and communicate with District and Minnesota Hockey meetings as scheduled and maintain

communication with District 10 Director.

2.3 Manage Appointments and Committees

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¡ñ

Appoint and oversee appointed positions on the board, including and not limited to Gambling

Manager, Ice Scheduler, Volunteer Coordinator, Tournament Coordinator, Equipment Manager,

Referee Coordinator and Arena Commission Representatives.

Ensure adherence to the Policy and Procedure Manual and oversee updates and changes to this

manual.

2.4 Manage Concerns, Complaints, and Disputes

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Oversee and assist in the resolving of all disputes, concerns and complaints from coaches, parents

and players.

2.5 Manage ERYHA Scholarships and Awards

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Oversee and help select the candidate for Hardship Scholarship fund

Oversee and help select the Twaddle and McLaughlin award winners

2.6 USA Hockey Affiliation Main Contact

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Act as the main contact person from the board to the Association membership to groups outside the

association

Serve as main contact for USA Hockey affiliate program contact including contact for Minnesota

Hockey and District 10

Attend regularly scheduled District 10 president¡¯s meeting and communicated outcomes to the

board

2.7 Coach Selection Oversight

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¡ñ

Assist the Mite Level Director in recruiting and securing coaches for the Mite program

Assist the level directors in the interviewing of coaches, the selection of coaches and the submitting

of these choices to the board for approval in attempt to get all "A" team coaches in place prior to

the start of tryouts.

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2.8 Role Reporting Requirements

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As-applicable: Share any key information from the District 10 President¡¯s meeting

¡ñ

As-applicable: Review the Monthly ERYHA Activity Schedule

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As-applicable: Provide updates on any Ice Purchases

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As-applicable: Provide updates on awards/scholarships

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As-applicable: Communicate a high-level summary of any outstanding concerns, active grievances,

complaints issues complaints from coaches, parents and players.

3. Vice President Role

Voting: Yes

Elected: Even Years

Exemptions: Volunteering, Fundraising

Attends Board Meeting: Yes

3.1 Assist President

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¡ñ

Assist the President and act on his/her behalf when necessary, including the signing of documents

and checks.

Approval of normal business expenses or mid meeting expenses prior to payment or reimbursement

from Treasurer

3.2 Manage Concerns, Complaints and Disputes

¡ñ

Assist in the resolution of all disputes, concerns and complaints from coaches, parents and players.

3.3 Coaching Education Program (CEP) Oversight

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¡ñ

¡ñ

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Actively recruit coaches

Manage ERYHA's involvement in the Minnesota Hockey's Hockey Education Program (HEP) and

facilitate and monitor the programs created with HEP.

Provide coaches and staff with Coaching Education Program (CEP) information, and ensure that all

coaches obtain and maintain the necessary levels of certification.

Coordinate all ERYHA player development clinics, updating lesson plans, scheduling, organizing staff

and operations and taking or assigning leadership of these clinics.

Assist hockey operations and maintain continuity between ERYHA and the Elk River High School

Hockey Programs.

3.4 Manage Policies and Procedures Administration

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¡ñ

Maintain ERYHA Policy and Procedure Manual making necessary updates and changes as directed.

Maintain edits/updates in the Policies and Procedures Document (Handbook) and Code of Conduct

documents

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