Sample email to board members from local unit director ...



Sample email to board members from local unit director with supervisory responsibilities— please personalize for your local unit.Dear Members of the Executive Board,Soon you will receive an email from “PEARS Support (Support@)” with a link to an online survey to provide feedback to each of the local agent’s performance evaluation. The link will also provide you with an opportunity to review the following documents for each agent: 2020-21 Action PlansImpact Report related to each Action PlanProfessional Development Plan for 2020-21Organizational Leadership and Citizenship SummaryYou will need to provide your input before the survey closes on.You are encouraged to provide honest, constructive feedback. Your individual responses will not be seen by an agent, but can be identified by the local unit or regional director. My performance information will be provided to_(name of your regional director). The regional director and I will share a summary of each person’s review with you at our performance review board meeting on_.If you have any questions, please feel free to contact me. Thank you again for serving on the Extension Executive Board. The agent performance review is a critical piece to maintaining a strong local Extension program, and your input is valued.Sincerely,Local Unit DirectorSample email to board members from local unit director without supervisory responsibilities—please personalize for your local unit.Dear Members of the Executive Board,Soon you will receive an email from “PEARS Support (support@)” with a link to an online survey to provide feedback to each of the local agent’s performance evaluation The link will also provide you with an opportunity to review the following documents for each agent:2019-2020 Action PlansImpact Report related to each 2019-20 Action PlanProfessional Development Plan for 2020-21Organizational Leadership and Citizenship SummaryYou will need to provide your input before the survey closes on _.You are encouraged to provide honest, constructive feedback. Your individual responses will not be seen by an agent, but can be identified by the regional director. The regional director and board chair will share a summary of each person’s review with you at our performance review board meeting on .If you have any questions, please feel free to contact me. Thank you again for serving on the Extension Executive Board. The agent performance review is a critical piece to maintaining a strong local Extension program, and your input is valued.Sincerely,Local Unit DirectorSample letter to board member filling out paper survey. Note: Please only use the paper method when all possibilities of filling out the survey electronically are exhausted.Dear Members of the Executive Board,Thank you for your willingness to serve on our Extension board. One of your responsibilities as a board member includes providing feedback to the agent’s performance evaluation. This packet includes the tools you will need to do that for this year. For each agent, you will find:2019-20 Action PlansImpact Report related to 2019-20 Action PlansProfessional Development Plan for 2020-21Organizational Leadership and Citizenship SummaryPaper copy of the online evaluation toolPlease review the agents’ documents so that you can provide input to each performance review in one sitting once you begin the process.Your paper response will need to be signed and mailed using the enclosed envelope. You will need to provide your input before_.You are encouraged to provide honest, constructive feedback. Your individual responses will not be seen by an agent, but can be identified by the regional director. The regional director and board chair will share a summary of each person’s review with you at our performance review board meeting on.If you have any questions, please feel free to contact me. Thank you again for serving on the Extension Executive Board. The agent performance review is a critical piece to maintaining a strong local Extension program, and your input is valued.Sincerely,Local Unit Director ................
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