Conduct a change of primary hand receipt holder Inventory ...



Conduct a change of primary hand receipt holder Inventory (OAC/WOAC)

101-92Y-0004

Conditions

You have been assigned to a unit with the duties as the primary hand receipt holder. You have to conduct a 100 percent inventory prior to signing your hand receipt. A logistician specializing in the supply field will be present to assist you.

Standards

Obtain 100% accountability IAW with DA Pam 710-2-1

Training and Evaluation Guide

Performance Steps

1. Prepare To Conduct An Inventory:

a. Check with the next higher commander/supervisor for any instructions.

b. Schedule a meeting with the PBO for guidance on how you should conduct the inventory procedures.

c. Verify if a pre-inventory by outgoing hand receipt holder took place.

d. Ensure all hand or sub-hand receipts and annexes are updated.

e. Notify sub-hand receipt holders of how and when inventory is to be conducted.

f. Review DA Pam 25-30 to ensure that the most current supply catalogs, component lists, technical manuals, and other related publications are used during inventory.

2. Identify Areas Of Responsibility And Accountability:

a. Identify all the sub-hand receipt holders.

b. Insure that sub-hand receipt holders are aware of their responsibilities. Identify the property and equipment for which you are responsible.

c. List the procedures you plan to use when conducting the inventory.

1) Conduct a 100% physical inventory of all supplies and equipment.

2) Turn-in all excess equipment through the supply channels.

3) Report all identified shortages and overages through command supply channels.

4) Ensure that all property and equipment is properly distributed (sub-hand receipts).

5) Update and maintain your hand receipt/ sub-hand receipt as necessary.

3. Conduct Inventory As Follows:

a. Inventory all items on the hand receipt.

b. Check all items to make sure the items and their description on the unit hand receipt match what is actually present. List all differences.

c. Make a visual check of the condition of the property, and list any damaged equipment.

d. Count all items listed on the hand receipt, and list any overage or shortages.

e. Check end items for completeness. Use the appropriate publications to identify shortages.

f. Check the serial number on the items with the number recorded on the hand receipt. List any serial number differences.

g. If items are in maintenance, make sure the maintenance request is valid. Check all open maintenance requests with the supporting maintenance facility.

h. Report all damaged equipment to unit maintenance personnel for repair.

i. Report all difference regarding property discrepancies to the accountable officer/PBO.

j. Recall and inspect all loaned property.

4. Post Inventory Actions

a. Submit adjustment documents to the PBO.

b. Reissue equipment down to the actual user.

Performance Evaluation Guide

Evaluation Preparation

Setup: Evaluate this task during a field training exercise or normal training exercise.

Brief soldier: Tell the soldier he will be evaluated on his ability to properly conduct a change of primary hand receipt holder inventory.

1. Make a visual check of the conditions of items, IAW DA Pam 710-2-1. GO NO GO

2. Count all items listed on property book, IAW DA Pam 710-2-1. GO NO GO

3. Check end items for completeness (use SC/TM), IAW DA Pam 710-2-1. GO NO GO

• Check document register for property on order. GO NO GO

• Check annexes for shortages and overages. GO NO GO

4. Verify serial numbers, IAW DA Pam 710-2-1. GO NO GO

5. Check maintenance request (s) for validation, IAW DA Pam 710-2-1. GO NO GO

6. Check serviceability, IAW DA Pam 710-2-1. GO NO GO

7. Check property book accounting (manual and automated), IAW DA Pam 710-2-1 GO NO GO

8. Check for accuracy and completion of hand receipts, sub hand-receipts, hand-receipt annexes and component listing, IAW DA Pam 710-2-1. GO NO GO

9. Coordinate issuing, storing and turn in of supplies and equipment, IAW DA Pam 710-2-1.

GO NO GO

10. Verify that all (10% cyclic), (25% quarterly), ( 50% semi-annual), and (100% annual) inventories are performed, IAW DA Pam 710-2-1. GO NO GO

11. Identify corrective actions to been taken to rectify discrepancies, IAW DA Pam 710-2-1.

GO NO GO

12. Review DA Pam 25-30 to ensure that the most current publication is used during the inventory, IAW DA Pam 710-2-1. GO NO GO

Evaluation Guidance

Score the soldier GO if all performance measures are passed. Score the soldier NO GO if any performance measure is failed. If the soldier scores NO GO, show the soldier what was done wrong and how to do it correctly.

References

AR 710-2

AR 735-5

DA PAM 25-30

DA-PAM 710-2-1

DA PAM 710-5

FM 10-1

FM 10-27

FM 10-27-4

Physical Security Update 10-2

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