THE RULES & BYE-LAWS OF THE ARMY SAILING ASSOCIATION
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THE BRITISH ARMY MOTORSPORTS ASSOCIATION
CHARTER
References:
A. AGAI Vol 1 Chap 5 – sport in the Army
B. JSP 752 Section 8 - Sports travel
C. 2014DIN01-099 Status of Sports in the Services
D. 2014DIN10-030 - Travel at Public Expense for Army Sport
E. 2014DIN10-055 Army Sports Lottery
F. 2013DIN10-037 Berlin Infantry Brigade Memorial Trust Fund grants
G. 2014DIN10-054 Overseas Visits
H. 2014DIN10-022 – Service participation in Military Navigation Event in Military Vehicles
I. 2013DIN10-031- ASCB Charitable
J. FRAGO 01 TO OPO 14/002 – The Army’s Approach To ‘Risk To Life’ Sport And Adventurous Training dated 3 Sep 14
Name
1. The Association shall be called the British Army Motorsports Association (BAMA).
Character of the Association
2. The BAMA was formed in 1960; The Army Motorcycling Association (Army MCA) was formed in 1937. Both were organised for the purpose of co-ordinating motorised wheeled driver training[1] in the Army and in the form of competitive motorsport events and to represent the interests of Army Motor Sports at Service, National and International level. In 2010 BAMA was awarded the status of ‘Recognised Sport’ and as such moved from the Land training environment to that of Army Sports Control Board (ASCB) governed sport. This Charter outlines how BAMA is organised, managed and complies with References A to J. For the purposes of this Charter motorsport includes rallying, off road driving, karting, circuit and track racing, endurance (Enduro) motorcycling events and trials and any other motorised wheeled activity which is recognised by the Motor Sports Association (MSA) and Auto Cycle Union (ACU) .
3. The Association is split into three Groups and is a confederation of individual members and independent clubs. The Association sets out to further the interests of Army Motorsport by representing a common voice amongst these different disciplines, whilst at the same time managing to preserve the unique characteristics of the Groups and Clubs and balance, fairly, the concerns of all categories of membership. The BAMA will put special effort into nurturing new talent, where appropriate, when they are first identified. Underpinning all of this is the responsibility the Association has to the Army Board to act as the regulating authority of any Army activity.
Objectives of the Association
4. The BAMA's objective is to contribute to the operational effectiveness of the Army by the provision of motor sporting activities and facilities for the efficiency and well-being of Army personnel and their associates by:
a. Encouraging competitive motorsport, in all disciplines amongst all ranks in the Army, to develop leadership, teamwork and self reliance. In doing this, the BAMA is accountable in two directions: it represents the interests of the membership of the Association and, also, it is appointed by the Army Board (through the ASCB) as the authority, advisor and co-ordinator for the MOD (Army) of all motorsport matters. In all matters the BAMA shall seek to achieve a correct balance between the interests of its individual members and of its constituent clubs and, also, between the needs of competitive sports and safe and skilled driving.
b. Assisting Theatres and Commands in the establishment, maintenance and supervision, where appropriate of the Army motorsports clubs worldwide.
c. Ensuring compliance with the National Governing Bodies[2] (NGB) regulations governing safety, coaching, competition rules and competitive licensing as promulgated by ACU and MSA and in support of the Duty Holder (DH) as directed at Reference J
d. Advising the ASCB on the best use of monies that become available to support Army motorsports.
e. Acting as a common voice for Army motorsports clubs in relationship to the ACU, MSA, any Association or Club to which the BAMA is affiliated[3], the other Services, and the MOD.
Mission and Vision
5. The BAMA’s mission and vision are:
Mission: ‘To give serving members of the Army the opportunity to participate in motorsport’
Vision: ‘To excel in the promotion and participation of Army motorsports, allowing individuals and teams to reach their full potential in order to become be the best motorsport organisation in the Armed Forces’
Organisation of the BAMA
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6. The BAMA shall be organised both to serve its membership and act as a regulating body. The BAMA shall consist of three main Groups:
a. 4 Wheeled Group - Motorsport. Motoring events using military vehicles and privately owned vehicles.
b. Armed Forces Rally Team (AFRT) Group. Stage events using public/privately owned vehicles.
c. Army MCA Group. Motorcycling events on privately owned machines.
The Executive Committee is the policy making body of the BAMA and is as shown in Annex A. Additionally, all Groups have their own Charters that can be found at Annexes B, C and D.
7. The Executive Committee shall meet quarterly during the year, one of which will be a meeting prior to the Annual General Meeting (AGM). The Committee will agree a budget, including funding transfers to Groups and set subscriptions and fees. The Committee shall have the power to amend this Charter. The appointment of Secretaries of the Groups is approved by the Committee. The appointment of officers within Groups shall be approved by the members of those Groups. The Chairman can call an extraordinary Executive committee meeting at any time.
8. Policy shall be decided by a two-thirds majority of the voting members of the Executive Committee present or represented or, exceptionally, it may be directed by the Chain of Command. Voting members who are unable to attend an Executive Committee meeting may be represented by a nominated deputy to whom voting instructions can be transferred. Those absent and not represented when a vote is taken are deemed to have abstained. In the event that the Executive Committee cannot reach consensus, the Chairman may decide to refer a matter to the ASCB for a ruling, which is then binding.
9. Under the direction of the Executive Committee Chairman, the Group Committees (consisting of the Group officers) run the Association according to policy decided by the Executive Committee and are responsible to the Chairman for the good administration of their respective disciplines.
10. The Committee shall report annually to the AGM on the management of the affairs of the Association, together with a statement of accounts. Because members are dispersed worldwide and attendance at the AGM is limited to those who are able to travel to it, the AGM is not a voting body. However, members are strongly encouraged to represent their views and several channels are available to do this; either through their appropriate member of the Committee, or to a Group Officer, or they may raise matters at the AGM for consideration by the Committee at a later date, to which an open reply will always be made.
Membership
11. Categories of membership. There are two categories of membership within the BAMA, Full and Associate. Categories of membership are summarised and their entitlement to Membership Cards and Journals is at Annex E. A list of members is to be maintained by the Membership Secretary.
a. Full Membership. Full membership is open to Regular and Reserve Army personnel, and retired members of the Army.
b. Associate Membership. Associate Membership is open to serving members of the other Services, civilian employees of the MOD.
All members of the BAMA may wear the BAMA insignia and wear branded clothing.
Subscriptions
12. All members are to pay an annual subscription of £10.00. The membership application form is at Appendix 1 to Annex E.
Property
13. The Group Secretaries are appointed by the Chairman to advise the ASCB Chain of Command on the fair and proper distribution of funds for the purchase of property. A rolling programme of future capital expenditure and consumables will be maintained by the discipline secretaries who are also responsible for accounting for their equipment. The programme will be co-ordinated between disciplines by the Vice Chairman on behalf of the Committee. The following factors will be taken into account when recommending the allocation of funds between Groups and disciplines.
a. Property acquired through charities or Army Central Funds is to be used strictly in accordance with the terms of the original request; this may stipulate who may use the property and how the property may be disposed of when no longer required.
b. Property and vehicles acquired partly from Army Central Funds or Nuffield Trust Funds and partly from Affiliated Club, Local Club or Unit private funds, remain the joint ownership of such organisations and the welfare fund concerned. They may not be disposed of or transferred without prior notification to the BAMA and the agreement of the Trustees of the funds concerned. All transactions are to conform to the rules of all the Funds concerned. Where disposal is jointly agreed and funds can be retained by the Club concerned for replacement purchases, the BAMA will take into account the Public and charitable money that has accrued when deciding future priorities within the BAMA Five Year Plan.
c. All property must be accounted for by the appropriate discipline secretary. An AB115 (units record of distribution of accommodation stores book; example shown at Annex H) may be used[4] indicating the purchase date, value and where applicable it’s depreciation. Group secretaries are to confirm in writing, that they have conducted a full check of the property under their charge prior to the AGM.
Funding
14. BAMA is funded from a mixture of public[5] and non-public funds[6] and it is important the organisers understand where public finances can and cannot be applied. References A-J set out the regulations and secretaries, managers and organisers are to be familiar with their contents. The financial year of the Association is agreed with the ASCB (from 01 Apr to 31 Mar). A five year forecast of proposed income and expenditure is to be presented annually (normally in Feb) by the Group Committees to the ASCB for approval by the end of each financial year. The BAMA Vice Chairman is to co-ordinate the grant submissions and provides an overview. Any funds allocated to Groups that are not utilised, or intended to be utilised by the end of the financial year, may be redistributed across BAMA. Funding application timelines are as follows:
a. ASCB grant – Public funds bid annually in Feb
b. Sports Equipment Public Funding (SEPF) – bid annually in Apr
c. TEAM Army – Non-public funds allocated normally Jun and Nov
d. Other grant submissions – at any time
15. Each Group secretary is responsible for the management of funds within their Group. The funds are held centrally and managed by the BAMA fund manager through the BAMA Treasurer; the procedures can be found at Annex F. They are to ensure the efficient spending of funds for maximum benefit to their discipline. They are to ensure maximum participation in line with the mission, and are to maintain property on their account. They are also empowered to take individual contributions to offset event entry fees/costs if appropriate to do so.
16. It is the responsibility of those Groups, which have been allocated vehicles or property, to arrange for sufficient money to be available to ensure that the vehicle or property is maintained in a serviceable condition.
17. Sponsorship plays a large part in motorsport, either through the supply of goods and materials at discounted prices or through the direct input of cash. The various motorsport disciplines have, over time, developed their own links and sponsors within their respective disciplines, the overall result of which is to lower the individual contributions required. This is in line with BAMA’s Mission and Vision and is encouraged. A more formalised route of sponsorship is via TEAM Army who corral offers of sponsorship from major defence contractors and allocate it to beneficiaries. The BAMA regularly bids for TEAM Army funding, with bids co-ordinated through the Group secretaries and forwarded to TEAM Army for their consideration.
18. In order for individuals to benefit from the ASCB grant, they must contribute to the Army Sports Lottery (ASL), details of which can be found at Reference E. Secretaries are to ensure that any competitor selected to represent the Army is a fully paid up member of the ASL
19. Personal contribution. It is likely that the public funding will be insufficient to cover all costs. For example the “recognised” sport status will allow for travel at public expense but will not cover for food or accommodation. Personal contributions will therefore be required and the amount will vary depending upon the discipline and type of event.
20. Fund raising. The cost of overseas international events can be prohibitive. Shipping of equipment, flights, food and accommodation can stretch budgets. The decision to fund raise should be taken as early as possible.
Insurance
21. All property is to be adequately insured. Appropriate fidelity, stock and cash insurance is to be maintained by the Accountant/Fund Manager. Third party liability insurance is provided by ACU/MSA to cover participation in authorised events, but where vehicles are used on the public highway, participants are to be responsible for their own insurance cover. For navigation road rallies this will be arranged by the organiser.
Financial Management
22. Direction for financial management of the BAMA accounts is detailed in Annex F. The accounts shall be maintained by the Treasurer[7] in accordance with current Service Funds Regulations and, if applicable, Charity Commission Regulations. An AFN 1514 is to be produced annually and must be presented to the ASCB with the annual grant submission.
Relationship with other Motor Sports Organisations
23. The BAMA represents all aspects of Army Motor Sports at national level and is affiliated as a member club of ACU and MSA UK. The BAMA Competition Secretary is responsible for liaison with the MSA and for updateing the BAMA entry on the MSA website
24. All events organised by the BAMA groups and disciplines will be subject to the rules of the respective national governing body.
Safety and Risk
25. Reference J contains the latest direction on the management of safety and risk in Army Sport. The OPCOM DH Chain of Command retains responsibility, accountability and authority (RA2) for the authorisation of soldiers’ participation in sport through publication of names on Part One Orders. The Army Sports Control Board (ASCB) retains RA2 for duty of care within sporting events[8]. Sports secretaries, through BAMA, provide direction on the safe conduct and governance of specific events, in line with clear rules and regulations[9]. It is the duty of event organisers issue instructions and manage arrangements for their events, in line with direction received, and confirm compliance back to respective sports secretaries. Should COs, as Delivery Duty Holders (DDH), have concerns over the risk management of an event they should, in the first instance, seek further assurance from the event organiser. If still dissatisfied they should then apply to the relevant sports secretary, or direct to BAMA. .The BAMA is responsible for ensuring that all events reflect the requirements for best practice on all issues. Each Group has a Safety Officer as a member of its committee. It is also responsible for ensuring where relevant, that Affiliated and Local Clubs comply with ACU and MSA Regulations.
Qualifications
26. The requirements for qualifications for competition licences are laid down in ACU and MSA regulations. Compliance with these regulations is the responsibility of organisers and individuals.
Recognition
27. Recognition of individual achievement is an important reward and a motivator for others. The following are in place:
a. BAMA Colours. BAMA colours are awarded for outstanding contribution to motorsport and should be earned and not given out lightly. Applications are to be completed by the various discipline Secretaries and forwarded to the Group secretaries in the format of Annex G. There is no set timeframe for submission, nor is there a quota. The decision for the award of colours resides with the Chairman.
b. ASCB Sports awards. The ASCB conducts an annual sports award ceremony during their AGM. These highly prestigious awards are given for the best individual, team and manager and are based on commitment, performance and results. Group secretaries are to identify and propose individuals/teams and present citations to the ASCB well in advance of the AGM (normally Oct).
Adaptive motorsport
28. Adaptive motorsport is the term used to assist wounded, injured and sick (WIS) soldiers (mainly, but not limited to, those returning from operations) in their rehabilitation through the medium of motorsport and associated activities. BAMA has selected Mission Motorsport to be the recognised strategic partner in all matters relating to adaptive motorsport.
Media and Communications
29. The promotion of motorsports within the Army is vital to the mission. BAMA has its own website and links into the ASCB website which in turn is widely publicised on ‘Army Web’. It is the responsibility of the Group secretaries, through their discipline secretaries (reports and photos) to ensure the maximum exposure of their chosen activity is presented to media organisations. Success breeds success – but only if others know of it!
AGM
30. The Deputy Chairman is responsible for calling an AGM on an annual basis normally in Oct/Nov. The AGM will be chaired by the Chairman, with Group and Discipline secretaries in attendance. All members of BAMA will be invited to attend. Minutes will be produced by the Deputy and circulated to all members and the secretaries of the ASCB and Combined Services Sports Board (CSSB).
M GAUNT
Maj Gen
Chairman BAMA
Annexes:
A. Officers and Committees of the BAMA.
B. 4 Wheel Group Charter.
C. AFRT Charter.
D. Army MCA Charter.
E. BAMA Membership Categories.
F. Financial Accounting in BAMA.
G. Application for BAMA Colours.
H. Property.
ANNEX A
TO BAMA CHARTER V1.6
DATED MAY 15
OFFICERS AND COMMITTEES OF THE BRITISH ARMY MOTOR SPORTS ASSOCIATION
THE BAMA EXECUTIVE COMMITTEE
Chairman
Vice Chairman
Group Secretaries
Discipline Secretaries
Competition Secretary
Fund Manager
Additional members at the request of the Chairman.
4 Wheeled Group Committee
Secretary
Secretary of the Navigation Section
Secretary of the Sports Car Section
Secretary of the Karting Section
Publicity and Communications Member
Fund Manager
AFRT Committee
Team Director
Deputy Team Director
Team Manager
Deputy Team Manager
Army MCA Committee
Secretary of Army MCA
Secretary of the Enduro Section
Secretary of the Trials Section
Secretary of the MX Section
Secretary of the Adventure Section
Secretary of the Road Race Section
BA(G) Secretary
Fund Manager
ANNEX B
TO BAMA CHARTER V1.6
DATED APR 16
4 WHEEL GROUP
History
1. Joining forces with the Army Motorcycling Association (MCA), BAMA was formed in 1960 with Lt Col Noddy Lowe as the first Secretary. Based at the Army School of Mechanical Transport based (ASMT) in Bordon as part of the driver training school; the 4x4 element combined essential training with fun focusing upon accurate navigation off and on road, trialling and orienteering for cargo and utility vehicles.
2. BAMA enjoyed a high profile appearing on BBC’s Grandstand on prime time viewing; the annual autopoint competition between BAMA and the London Motor Club attracted F1 champions including Jim Clark and Graham Hill. In 1964 BAMA grew in strength across BAOR and the annual driving championship ROADMASTER was formed. Diversifying across the motorsport sphere, BAMA were invited to participate in the Scottish Stage Rally as course closers to assist stricken competitors. Through popular demand a Land Rover category within the Scottish Rally was created and BAMA Rally Team was formed. Now known as the Armed Forces Rally Team (AFRT), a championship of 8 events are competed
3. ASMT moved to Leconfield, and the Secretary’s post moved to the Advanced Driver Training Wing. ASMT became the Defence School of Transport (DST) and in 2003 BAMA and Army MCA were re-titled British Armed Forces Motoring Association (BAFMA) to reflect the tri-service support of their parent organisation the DST. From July 2010 all authorised motorsport was stopped; BAFMA made a case for Motorsport to be recognised as an Army sport and after presentations to the Army Sports Control Board (ASCB), Motorsport and Army Motorcycling was accepted as a sport on 16 Sep 10.
Background
4. For the past 50 years BAMA/BAFMA has been based upon training value and not competition with an emphasis to improve off road navigation and off road driving skills though the premise of Advanced Driver Training. The move to a sport has increased the scope for Motorsport with Karting and Sports Cars joining the already established Navigation events. The emphasis has changed from training to competitions where there must be a winner. Motorsport has a growing portfolio, whilst at the moment there are only 3 disciplines; there is scope to increase activity across the whole of the 4 wheel spectrum.
Responsibilities
5. The Responsibilities of each of the discipline secretaries are as follows:
a. 4 Wheel Group Secretary
• Lead on all Motorsport matters
• Produce the annual budget plan
• Control all funding and maintain property – income and expenditure
• Produce all Reports and Returns to ASCB by the timelines
• Endorse recommendations for Motorsport Army Colours
• Produce the Army summer and winter fixture lists for approval by the ASCB.
b. Karting Secretary
• Lead on all Karting matters
• Provide input into the Karting forecast of expenditure for inclusion in the annual budget plan
• Control all Karting funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Army Colours
• Produce the Army summer and winter karting fixture lists for endorsement by the 4 Wheel Group Secretary
c. Sports Car Secretary
• Lead on all sport cars matters
• Provide input into the sports cars forecast of expenditure for inclusion in the annual budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Army Colours
• Produce the Army summer and winter fixture lists for endorsement by the 4 Wheel Group Secretary
d. Navigation Secretary
• Lead on all navigation matters
• Provide input into the navigation forecast of expenditure for inclusion in the annual budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Army Colours
• Produce the Army summer and winter fixture lists for endorsement by the 4 Wheel Group Secretary
MSA Affiliation and Licensing
7. BAMA is a member of the MSA. It operates under their National Sporting Code and the Associations’ ‘Blue Book’ rules with all events run in compliance with the MSA’s Blue Book with modifications outlined in the Supplementary Regulations. Competitors are required to hold the appropriate class of licence when they compete in an event for which a MSA permit has been issued.
Property
8. All 4 Wheel Group property is to be recorded on an AB115 and maintained on a regular basis. Overall responsibility resides with the Group secretaries who must account for capital items under their disciplines. Group secretaries are to sign the AB 115 annually in preparation for the AGM. Property includes the following:
a. Archive material. Presentations received by BAMA. Historical documents, photographs and video footage.
b. Trophies. See Appendix 1 to this Annex
c. Equipment purchased from the Sports Equipment Public Fund.
d. Capital equipment procured by the disciplines or donated by sponsors.
e. Presentations. A small stock of BAMA, ties, plaques and badges is to be maintained.
f. Clothing. A small stock of BAMA corporate clothing is maintained for purchasing by members.
9. Funding is to be accounted for in accordance with Service Fund Regulations – the main 4 Wheel Group’s account is held as a column in the 27 Regt RLC account and is controlled by the Regimental Accountant. Where a grant is allocated from the Group’s account to an individual to organise an authorised event, the grant must be spent in accordance with Service Funds Regulations and a record of income and expenditure maintained. This record is subject to audit.
Meetings
10. The discipline secretaries are responsible for holding their sporting discipline AGM on an annual basis. Minutes are to be produced and distributed to the Chairman. The meeting should be held prior to the budgetary submissions which are due in Feb of each year.
11. 4 Wheel Group management committee meetings can be called at the discretion of the Secretary. The meetings are to be called in order to discuss important issues affecting the running of the association. Typically:
a. Additions to the fixture list.
b. Annual Budget allocation.
c. Key event planning.
APPENDIX 1 TO ANNEX B
TO BAMA CHARTER V1.6
DATED MAY 15
4 WHEEL GROUP TROPHY LIST
|Trophy |Designation |Estimated value £ |
| | |2500 |
|Presidents Cup |Best Reserve Forces team | |
|(Gigantic) |Ex Roadmaster | |
| | |500 |
|Silver Cup |Ex Roadmaster | |
| |Best Novice Crew | |
| | |50 |
|WRAC Rosebowl |Ex Roadmaster | |
| |Best Female Crew | |
| | |350 |
|George Hearn Trophy |Ex Roadmaster | |
|(Silver Cup) |1st Unit Team | |
| | |100 |
|Duckhams Trophy |Ex Roadmaster | |
|(Plate on Wooden Base) |Best Infantry Crew | |
| | |350 |
|Rhine Army Trophy |Ex Roadmaster | |
|(Silver Cup) |Best BFG Crew | |
| | |80 |
|Wilkinson Shield |Ex Roadmaster | |
|(Bdr Wilkinson Memorial KIA Afghanistan 2008) |Best Newcomer Crew | |
| | |250 |
|PM UKLF Trophy |Ex Roadmaster | |
|(Silver Cup) |1st Overall crew | |
| | |100 |
|RAFMSA Cup |Ex Roadmaster | |
| |1st RAF Driver | |
| | |100 |
|RAF MSA Cup |Ex Roadmaster | |
| |1st RAF Navigator | |
| | |250 |
|Joint Helicopter Command Trophy |Ex Roadmaster | |
|(Silver Cup) |Best JHC Crew | |
| | |350 |
|Standard Triumph Trophy |Ex Roadmaster | |
|(Sliver Cup) |Best Beginner | |
| | |200 |
|REME Cup |Ex Roadmaster | |
| |Best REME Crew | |
| | |500 |
|Champion Navigator Trophy |Ex Roadmaster | |
|(Silver Cup) |Champion Navigator | |
| | |200 |
|BAMA Trophy |Ex Roadmaster | |
|(Silver Cup) |Champion Driver | |
| | |200 |
|RLC Trophy |Ex Roadmaster | |
| |Best RLC Crew | |
| | |500 |
|RN Trophy |Ex Roadmaster | |
|(silver cockerel on stand) |Best RN/RM Crew | |
| | |100 |
|RAFMSA Trophy |Ex Roadmaster | |
| |Best RAF Crew | |
| | |50 |
|Southern Command Trophy |Ex Roadmaster | |
| |2nd crew Overall | |
| | |200 |
|Northern Command Trophy |Ex Roadmaster | |
|(Silver Cup) |1st Expert Crew | |
|RMP Shield |Ex Roadmaster |50 |
| |1st RMP Crew | |
|Royal Signals Cup |Ex Roadmaster | |
| |1st R Sig Crew | |
| | |350 |
|BBC TV Autopoint Trophy |Previously awarded by Police at 4WDF but | |
|(wheel on rough ground – silver – previously |currently unallocated | |
|purloined by Federation of Police MC – but see | | |
|early inscriptions) | | |
| | |100 |
|Rickshaw Ramble Cup |Rickshaw Ramble | |
| |Winning Crew | |
| | |60 |
|Magnum Spirit Cup |Magnum Spirit | |
|(Shabby – needs replating) |Winning Unit Team | |
| | | |
|BAFMA Championship Shield |BAFMA Championship |50 |
| |Winning Unit | |
|Eastern District Cup |Best NI Crew |50 |
|¼ Tonne Trophy |Best RE Crew |50 |
|Scottish Rover Shield |1st Overall Crew |150 |
| | |60 |
|Rawlings Bowl | | |
Annex C
To BAMA Charter
V 1.6 Dated MAY 15
Armed Forces Rally Team
History
1. The Armed Forces Rally Team (AFRT) was formed from the Army Rally Team whose origins go back to the BAMA Rally crews of the early 1960s. The modern team was formed in 1996 as the LEX-ARMY Rally Team under the direction of Brig Carl Hewitt MBE and in 2005 changed to its current title to reflect the tri-service nature of its membership.
Background
2. The AFRT competes in a variety of selected National and International Stage Rallies which are combined as the Armed Forces Rally Championship. These events are chosen to offer the crews the opportunity to compete on a variety of surfaces and under differing conditions which is designed to comprehensively test crew skills. The team is made up from serving members of the Armed Forces and associated civil servants who are selected into management positions and competitive seats each year entirely on merit and on displayed commitment to the team and the sport. The activity is recognized formally as an approved Army Sport and is controlled by the BAMA Committee and by the Combined Services Sports Board (CSSB). The team is funded by ASCB grants and formal sponsorship most of which is raised through Team Army. The team members also make personal contributions to the activities and are expected to purchase items of personal protection equipment. The vehicles are owned by the MoD but are on long term loan to the Millbrook Proving Ground Ltd for the AFRT’s exclusive use and have been civilian registered, taxed and insured by Millbrook on behalf of the AFRT. All fuel, tyres, spares, repairs and routine maintenance are funded and managed by the AFRT and Millbrook Proving Ground Ltd.
Structure
3. The following Management structure is in place:
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Where possible, each of these posts should have a deputy.
Responsibilities
4. Responsibilities of the posts shown in para 3 are as follows:
• Director. The Director is responsible for coordinating all team activities and liaising with the BAMA Executive Committee and the team’s sponsors.
• Deputy Director. The Deputy Director is responsible for carrying out the Director’s duties during his absence.
• Team Manager. The Team Manager is responsible for coordinating the administrative arrangements for each event, issuing the Admin Order and liaising with both event organizers and team personnel. He will specify to event organizers the initial running order of the team vehicles. He is also responsible for liaising with the BAMA Treasurer, the CSSB and Team Army. The On-Event Manager (if different from the Team Manager) is responsible for all on-event liaison with organizers and for the Team’s activities, control and coordination
• Service Manager. The Service Manager is responsible for the organization and tasking of the service crews when on event and for ensuring that any issues concerning the service crews are resolved in an appropriate manner. Any contentious issues are to be brought to the notice of the Team Manager and, if necessary, the Director. The Service Manager will also carry out periodic inspections of the team’s vehicles and associated documentation. He is to act as Eligibility Scrutineer to resolve any disputes regarding vehicle eligibility.
• Quartermaster. Quartermaster. The QM is responsible to the Director for the procurement, safe custody, issue and recovery of all team equipment.
o Asst Quartermaster(Servicing Equipment). The Asst QM(SE) is responsible to the QM for all matters concerning the team’s servicing equipment.
o Asst Quartermaster (Vehicle Spares). The Asst QM(VS) is responsible to the QM for all matters concerning the team’s vehicle spares.
o Asst Quartermaster (Rally Equipment). The Asst QM(RE) is responsible to the QM for all matters concerning the team’s rally equipment.
• Captain. The Captain is responsible for ensuring that any issues concerning the competing crews are resolved in an appropriate manner. Any contentious issues are to be brought to the notice of the Manager and, if necessary, the Director. The Captain is also responsible for the collection of personal entry fee contributions from the competing crews and for passing these fees to the Team Manager.
• PRO. The PRO is responsible to the Director for the promotion within the media of the team and its activities.
• Webmaster. The Webmaster is responsible to the Director for the maintenance of the team website (armedforcresrallyteam.co.uk) and for all aspects of the team’s interaction with social media. The Webmaster will also monitor team postings and general IT security.
General
5. Affiliation and Licensing. All team personnel are to be members of BAMA. RN and RAF personnel are also to be members of the RNRMMSA or the RAFMSA respectively. The competing crews are licensed by the Motor Sports Association under normal MSA/FIA rules and eligibility.
6. Property. The QM controls and accounts for all team property in accordance with routine military procedures. Team equipment is centralised at the Deepcut.
7. Finances. The team is funded through the ASCB and TEAM Army sponsorship and this is supplemented by AFRT arranged sponsorship (mostly received in kind from motorsport equipment manufacturers) and by personal contributions from competing team members. Personal contributions are not required from members of the Service crew.
8. Meetings. The AFRT Management Team routinely meets on a bi-monthly basis or in the margins of events to discuss team affairs, future events and finances.
Media and Communications.
9. The team is supported by BFBS TV which embeds a cameraman on major events and produces a filmed report which is subsequently broadcast worldwide on BFBS. The team includes embedded PROs who manage all printed media interaction and who provide photographs, produce and distribute event reports and team PR.
ANNEX D
TO BAMA CHARTER
V 1.6 DATED MAY 15
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The Army Motorcycling Association
History
1. The Army Motorcycling Association (Army MCA) was formed in 1937 – details are scarce from this period but it is known that Army MCA teams entered the International Six Days Trial (ISDT) in 1937 and 38 using Matchless M5 machines, and the inaugural Army Motorcycle Championships took place in 1938. In September 1939 the ISDT was held in Austria. On day 5 the Army MCA team were leading overall when representation from the British Embassy appeared ordering the team to withdraw immediately and return home via France. Despite many difficulties they did. WW2 was declared only 2 days later.
2. Post war years saw a massive increase in the number of motorcycles in Military service especially the BSA M20 with plenty of talented riders such as John Giles and Arthur Lampkin. There were plenty of Trials run at all levels and Army participation started in the ISDT and Scottish Six Day Trail (SSDT). In 1960 Army MCA came under the newly formed BAMA with Lt Col Noddy Lowe in charge as the first Secretary BAMA/Army MCA based at the Army School of Mechanical Transport based (ASMT) in Bordon. During the mid 60’s the BSA M20 was replaced by the Triumph TRW, but this machine was considered unsuccessful and was replaced by the BSA B40 in 1967.
3. Military motorcycling flourished under the guidance of the Army MCA the major events ISDT and SSDT had highly competitive Army Teams each year. ASMT moved to Leconfield, and the Secretary BAMA’s post moved to the Advanced Driver Training Wing. The BSA’s were replaced by the Armstrong MT500 in the late 70’s which was much loved by motorcyclists but hated by Army riders due to the difficulty in starting a 500cc single. In the early 80s the Enduro discipline gained in stature – this became the main focus for military participation while Trials evolved into a more specialized nature and the Trials machines became ever smaller, lighter and more delicate. A hard core of Army MCA riders continued and although the ISDT adopted an enduro format (later becoming the ISDE) a strong cadre of Trials riders have kept the discipline intact with annual participation in the high profile SSDT. In the mid 90’s the Armstrong was replaced by the Harley Davidson MT350 and with disc brakes and an electric start it was deemed an immediate success. In April 2009 use of the Harley Davidson MT350 stopped and BAFMA carried on as a training activity using civilian machines for a further 18 months.
4. From July 2010 all authorised motorcycling was stopped, but riders and teams still continued to ride with no real authority and at increasing risk.
Background
5. For the past 50 or so years Army MCA has been based upon training value and not competition. The role Of BAMA/BAFMA was to improve off road riding skills though the premise of Advanced Driver Training. The move to a sport has reversed this role and now Army MCA activity is based around competitions where there must be a winner. Although the only motorcycle disciplines currently catered for are Trials, Enduro and Road Race, this may not always be the case. Providing there is sufficient interest at rider level, and managerial level, there is no reason why other areas on the sport such as MX, Supermotard, Speedway and Grass track etc could not be included in the future.
Responsibilities
6. Responsibilities of each of the secretaries are as follows:
a. Army MCA Secretary
• Lead on all Army MCA matters
• Produce the 5 year budget plan
• Control all funding and maintain property – income and expenditure
• Produce all Reports and Returns to ASCB by the timelines
• Endorse recommendations for Army Colours
• Nominate a lead to run the annual Army Championships and lead on all matters relating to the Anglo/Swedish Competition.
• Produce the Army summer and winter fixture lists for approval by the ASCB.
b. Enduro Secretary
• Lead on all Enduro matters
• Provide input into the Enduro forecast of expenditure for inclusion in the 5 year budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Enduro riders for their Army Colours
• Lead on all matters relating to the ISDE
• Produce the Army summer and winter Enduro fixture lists for the MCA secretary.
c. Trials/MX Secretary
• Lead on all Trails/MX matters
• Provide input into the Trials MX forecast of expenditure for inclusion in the 5 year budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Trials/MX Enduro riders for their Army Colours
• Produce the Army summer and winter MX fixture lists for the MCA secretary.
d. Germany Secretary
• Lead on all BA(G) motorcycling matters
• Provide input into the Trials forecast of expenditure for inclusion in the 5 year budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend BA(G) riders for Army Selection and potentially their Colours
• Lead on all matters relating to Army motorcycling in Germany
• Produce the Army summer and winter fixture lists for the MCA secretary.
e. Road Race Secretary
• Lead on all Road Race matters
• Provide input into the Trials forecast of expenditure for inclusion in the 5 year budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Road Race riders for their Army Colours
• Lead on all matters relating to the TT
• Produce the Army summer and winter Road Race fixture lists for the MCA secretary.
f. Cross Terrain (Adventure) Secretary
• Lead on all Adventure matters
• Provide input into the Adventure forecast of expenditure for inclusion in the 5 year budget plan
• Control all funding – income and expenditure
• Provide input into Reports and Returns
• Recommend Adventure riders for their Army Colours
• Produce the Army summer and winter cross terrain fixture lists for the MCA secretary.
Key Events
7. Army motorcycling is predominately off road based[10] and supports the following key events on an annual basis:
a. SSDT. Arguably the greatest motorcycle trial in the world, since its origin in 1909, no other trial has captured the imagination of rider and spectator in the same way. Riders are lured to the SSDT from all over the world, and the event has the same status to trials riders as the Isle of Man TT has to road racers. Army participation started in the 60’s and for the past 20 or so years the Army has entered a team of 3 riders supported by a crew of 3. Riders compete for the Best Service team and individual awards against the other teams including the RAF and Police.
b. ISDE. The premier world Enduro event the ISDE has been running since 1913. Countries are appointed by the FIM[11] to run the event on an annual basis, where national teams compete against each other. GB enters senior (Trophy) and junior (Vase) teams of 4 riders with the best of 3 to count. The standard of participation is high (this is not an event for novices) and numbers are limited, to this end the ACU[12] will vet teams to ensure riders are of sufficient standard and may put a cap on the numbers. Army participation can be dated back to 1937, and we have competed on a regular basis ever since, occasionally sending two teams. The Army is classed a club team and usually enter a team of 3 riders. The Army has a good standing with the ACU due to our commitment over many years and vetting and team allocation is normally not an issue. The Army have strong links with the GB team and assist them with training and logistics where possible.
c. Anglo/Swedish Competition. This event was first run in 1953 and has been running annually ever since. The event is run on a home and away basis with the venue alternating every year; Sweden and the UK. The competition is based on a team of 4 riders with the best 3 to count and follows the format of a 3 Stage Trial as dictated by the host country. The competition is held concurrently with the host country’s annual Army Championships and forms part of a competition within the main competition. After the event it is customary of have a dinner where the riders and mangers exchange gifts. Recent events have used the following formats:
• Sweden. The Army team are invited to the Swedish Army winter competition held in Feb in Alvdalen or Ostersund. Temperatures are always well below freezing and typically around -20oC with heavy snow. The Army team are loaned Swedish Army motorcycles which are fitted with skis and the competition follows an enduro format in two stages, day riding and night riding.
• UK. Due to the demise of the general service motorcycle the Swedish team have to bring their motorcycles to the UK. They arrive a few days prior to the event and will settle and carry out low level training. The event format follows the Army Championships which is normally a two day event covering both Trials and Enduro.
d. Army Championships. The Army Championships is the Army flagship event of the year and has been running since 1938. It attracts a large number of entrants and is normally run over two days, but can in extremis be run over a single day. The event takes the format as dictated by the organiser but covers both Trials, Enduro disciplines and follows ACU rules. Special Tests, Mechanical Tests, Map Reading, Shooting, Acceleration and Brake Tests and Graded Hills have all been included in the past, largely depending upon the time and resources open to the organiser. Open to serving members of Army, TA and Civil servants who are full members of BAMA the event could be opened up to associate members and past members of the Armed forces and on an invitation basis. There are many individual awards and trophies to be competed for; a complete list is at Appendix 1 to this Annex.
ACU Affiliation and Licensing
8. The Army MCA is affiliated to the ACU as a non-territorial club. It operates under their National Sporting Code and Rules of the Union and any events are run incompliance with the ACU Standing Regulations with modifications outlined in the Supplementary Regulations.
a. Riders. Riders are required to hold the appropriate class of licence when they ride in ACU organised and run events.
b. Organisers. Army MCA event organisers are required to hold a Clerk of the Course licence. Training courses are run twice a year at the ACU’s head office, with places allocated by the ACU.
c. Army Championships. The Army Championships is an Army Sports Control Board endorsed event and riders are classed as being on duty. Although the event is run in accordance with ACU regulations there is no requirement to apply for an ACU permit or comply with ACU licensing. However, if the event is open to BAMA members/associate members who are not serving members of the Army or Reserve then the requirement for ACU permits and licensing is extant.
Grading
9. The ACU has separate grading for each riding discipline and class. This can be complex and to this end the Army MCA will use the following simplified grading system regardless of the discipline ridden:
a. Novice: A rider who has recently joined the sport but has yet to be placed in the top 3 of finishers on 3 or more occasions will be graded as a Novice.
b. Intermediate: A rider who has competed for 2 or more seasons in their chosen riding discipline.
c. Expert. A rider who has placed in the top 3 finisher on more than 3 occasions will be graded as an Expert. Furthermore, any rider who is selected to ride or who has previously ridden for the Army is graded as an Expert.
d. Upgrading. Upgrading from Novice to Expert will be considered by the Secretary of each discipline as and when required. Results/experience prior to joining the Army may be considered by the Secretaries and exceptionally individuals may move straight to Expert status.
Property
10. All Army MCA property is to be recorded on an AB115 and maintained on a regular basis. Overall responsibility resides with the Army MCA Secretary. Property includes the following:
a. Archive material. Presentations received by the Army MCA. Historical documents, photographs and video footage.
b. Trophies. See Appendix 1
c. Motorcycles. On occasion Army MCA may purchase motorcycles for use in the SSDT or ISDE.
d. Consumables. In order to run events, consumables such as tape, arrows, time cards and punch cards are required.
e. Presentations. A small stock of Army MCA plaques, ties and badges are to be maintained.
Meetings
11. The secretary Army MCA is responsible for holding an AGM on an annual basis. Minutes are to be produced and distributed to the Chairman. The meeting should be held prior to the budgetary submissions which are due in Feb of each year. Attendance is:
• Secretary MCA – Chairman.
• Assistance Secretary MCA
• All Discipline Secretaries.
• BA (G) secretary.
• Treasurer or 27 Regt RLC Accountant.
• All full members of BAMA are invited to attend the AGM.
12. Army MCA management committee meetings can be called at the discretion of the Secretary. The meetings are to be called in order to discuss important issues affecting the running of the association. Typically:
• Additions to the fixture list.
• Annual Budget allocation.
• Key event planning.
Media and Communications
13. Army MCA will use the winged wheel as their emblem – illustrated on page one. The emblem identifies Army MCA amongst other clubs and should be used widely to adorn clothing and motorcycles.
14. Discipline groups are responsible for updating the Army MCA secretary on the performance of individuals. They are to update websites, produce post event reports and maximise opportunities to promote their sport in a positive manner and in line with the BAMA mission.
ANNEX E
TO BAMA CHARTER V1.6
DATED MAY 15
BAMA MEMBERSHIP CATEGORIES
|Ser |Category |Entitled Personnel |Annual Subscription |Entitlement to BAMA |
| | | | |Journal, Circulars & |
| | | | |Membership Card |
|1 |FULL |Regular and Reserve members of the Army |Yes |Yes |
| | | | | |
|2 |ASSOCIATE |Serving members of other Services |Yes |Yes |
| | | | | |
| | |MOD Civilian members | | |
| | | |Yes |Yes |
| | |Civilian members of local MSA/ACU and Affiliated | | |
| | |Clubs | | |
| | | |Yes |Yes |
| | |Retired members of the Army (Regular and Reserve) | | |
| | | | | |
| | | |Yes |Yes |
| | | | | |
[pic]
BRITISH ARMY MOTORSPORTS ASSOCIATION
Membership application
Welcome to BAMA, please provide all the information requested as this will, not only speed up your application, but also ensure that you receive the right information in future.
Please print clearly
1.
|Rank or Title | |
|Surname | |Known as | |
|Fore names | |
|Service/Regt/Corps | |Serving/Retired: |
|Address | |Email mil | |
| | |Email civ | |
| | |Tel, mil | |
| | |Civ | |
| |Post Code |Mobile | |
2.
|Type of membership/payment |
|Full [13] |Yes/no |Associate [14] |Yes/no |
|Payment method [15] [16] |Cheque/cash |Cheque No |
|Signature |Date |
|Support for Associate Membership[17] |
|Name |Membership No |
Your initial payment must be as in box 2. Subsequent payments are to be made by Standing order. Please complete the standing order mandate, which is attached as an Annex to this application. Failure to do so will delay your membership being approved
3.
I’m interested in: (tick all that apply and comment if needed.)
|Navigation events 4wheels | |
|Motorcycling - Enduro | |
|Motorcycling - Trials | |
|Motorcycling - other | |
|Stage rallying | |
|Circuit racing-cars | |
|Karting | |
|Other | |
|Event administration | |
|Social administration | |
|Support teams | |
|Adventure, 2 or 4 wheels. | |
Having signed, above, I agree to BAMA holding my personal details for the purposes of running the Association. The information given in this form is processed in accordance with the Data Protection Act, it will not be passed to third parties, used for purposes other than BAMA membership and BAMA event administration, and will not be retained longer than required. The information will be destroyed on receipt of written confirmation that membership is no longer required.
Please send your application and cheque to
Sue Dymond
BAMA Membership Secretary
7 Manor Bridge Court
TIDWORTH
Hampshire SP9 7NH. Telephone for queries 01980 846007
Cheques should be made payable to 27 Regt Central Bank
Official use only
Membership number
Date of application Renewal date
Standing order mandate completed and sent to bank
Membership card sent
APPENDIX 2
TO ANNEX E
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
BAMA Membership
Standing Order Mandate
Please print in black ink using uppercase letters, or type.
This form must accompany your application DO NOT SEND TO YOUR BANK.
Instructions to your Bank:
1. Your Bank details:
|Account Name |
| |
|Sort Code | |
|Account Number | |
2. The payment will be made to:
|Account Name |27 Regt Central Bank |
|Name of Bank |Holts |
|Branch |Farnborough |
|Sort Code |16-19-26 |
|Account number |10831717 |
|Reference |‘Name’ BAMA Membership |
3. Payment details:
|Amount of payment |£10.00 |
|Date of first payment [18] (dd/mm/yyyy) | |
|Continue until cancelled by me in writing [19] | |
|Periodicy of payment |Annually on anniversary of 1st payment |
4. Authority:
|Signature. |
|Date in Full (dd/mm/yyyy). |
ANNEX F
TO BAMA CHARTER V1.6
Dated MAY 15
FINANCIAL MANAGEMENT IN BAMA
References:
A. Defence Intranet | Library | SD & Compliance - Service Funds Regulations
B. AGAI Vol 1 Chap 5 - Sport
C. 2014DIN01-099 Status of Sports in the Services
D. JSP 752 Chapter 4 Section 8 Sports Travel
E. 2014DIN10-055 Army Sports Lottery
Introduction
The BAMA accounts are to be run in accordance with Service Funds Regulations (Reference A) whilst adhering to References B to E. The BAMA financial account is held as a Specific Purpose Fund (SPF) within the 27 Regt RLC Regimental Account and is controlled by the Regimental Accountant. The BAMA account is sub-divided into individual Account Codes (A/C Codes) to manage funds allocated to the respective disciplines in support of the annual activities and five year financial plan.
Aim
The aim of this Annex is to set out the financial process to be implemented to ensure BAMA supervises its expenditure appropriately.
3. The Chairman/Vice Chairman, Group and Discipline secretaries or their appointed representative may access BAMA funds. In order to access funds, the Regimental Accountant will require three specimen signatures from the authorised individual. Once completed, access to the account is done via the Treasurer/Fund Manager by the completion of appropriate paperwork (PV) and with an authorised signature. Individuals can only access their own discipline areas. The Executives account is accessed by the Chairman and Deputy Chairman only.
Payment Vouchers (PV)
4. The payment voucher to be used for all BAMA transactions can be found at Appendix 1 (example shown at Appendix 2). It is the responsibility of the respective BAMA authorised signatories to complete and submit payment vouchers either manually or electronically to the Regimental Accountant for Fund Manager financial approval. Transactions submitted by e-mail or phone without a completed payment voucher and supporting paperwork will not be processed. The Fund Manager is to countersign all payment vouchers in accordance with Reference A[20]. The Regimental Accountant is to maintain a list of specimen signatures for all BAMA authorised signatories[21].
5. Payment into the account from entry fees/sponsorship can be made by cheque or BACs payment. To complete the transaction, the Receipt Voucher (RV) shown at Appendix 3 must be completed and sent to the Regimental Accountant. If BACs is the preferred method, individuals must ensure the discipline account code is clearly marked by the payer to avoid confusion. Bank details for payment into the account are:
• Holts Bank
Acct No 10831717
Sort Code 161926
6. Payments to suppliers/entry fees can now be made by BACs from 27 Regt RLC; individuals requesting payment must ensure the PV is completed with the bank name, sort code and account number of the payee.
Financial Restrictions
7. Requests over £2000 for any single or group event will require the approval of the Group Secretary or for those over £5000 the Vice Chairman or Chairman. Email confirmation is sufficient and is required prior to the submission of payment vouchers to the Regimental Accountant. This ensures sufficient funds are available to complete the transaction and satisfies the account audit trail.
A/C Codes
7. In order to track spending and provide accurate data for audits, the following A/C Codes are to be used in the account:
a. R001 4x4. 4 Wheel Group general fund
b. R002 Sports Cars
c. R003 Karting
d. R004 AFRT Group
e. R005 Army MCA Motorcycling general fund
f. R006 ISDE/Enduro - Motorcycling
g. R007 SSDT/Trials – Motorcycling
h. R008 Army Championships – Motorcycling
i. R009 Swedish Competition – Motorcycling
j. R010 British Army Germany – Motorcycling
k. R011 Road Racing - Motorcycling
l. R012 Executive Fund
m. R013 Adventure - Motorcycling
8. The Fund Manager (FM) is to conduct a monthly check of the BAMA account in accordance with Reference A under the guidance of the Regimental Accountant. The selection of the FM is to be approved by the BAMA Vice Chairman and is to complete the on-line FM training course within 3 months of taking up the appointment; follow the link to: Defence Intranet | Library | DIN 2010DIN07-096: Army Service (Non-Public) Funds: Fund Manager e-Learning. The FM is to monitor expenditure levels and prepare a statement of accounts for the BAMA Vice Chairman on request (normally monthly) and prior to all BAMA executive meetings and Annual General Meetings.
9. Financial expenditure for all BAMA motorsport disciplines is to be managed in line with the BAMA 5 year plans and business case. Authority to transfer funds between A/C Codes can only be authorised by the BAMA Vice Chairman.
10. It is incumbent on BAMA authorised signatories to ensure expenditure is committed and incurred only in accordance with financial regulations and direction from the BAMA executive committee. Where there is any concern regarding propriety, such matters are to be raised through the FM for the attention of the Vice Chairman. Ignorance is not an excuse for non-compliance with policies, procedures and regulations. The MoDs zero tolerance policy on fraud, theft, corruption and irregularity will continue to be rigorously adhered to.
Appendices:
1. BAMA Payment Voucher.
2. BAMA Payment Voucher Example.
APPENDIX 1
TO ANNEX F
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
From: Central Bank PV No ___________
PAYMENT REQUEST
THE CENTRAL BANK OF 27 TLR RLC
Payment Instructions Date _______________________
The payment(s) detailed below is/are to be made from the (fund name) GPF
BREAKDOWN OF EXPENDITURE
|NO |DETAILS OF EXPENDITURE |SUB ACCOUNT TO BE CHARGED |
|1 | | |
|2 | | |
|3 | | |
|4 | | |
|5 | | |
|PAYEE |AMOUNT £ |
| | |
Authority of the Fund Manager
In my capacity as the Fund Manager of this fund and I authorise the Payment Instructions above.
Rank: Name: Signature: ________________________
Authority from person who is Not the Fund Manager
The Payment Instructions above are within the limits of the authority delegated to me by the Fund Manager and I give my authority for these payments to be made.
Rank: Name: Signature: _______________________
Appointment:
To be filled in by Regt Acct
|PAYEE |CHEQUE NO |
| | |
APPENDIX 2
TO ANNEX F
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
EXAMPLE
From: Lt Col (Retd) Blink OIC Navigation Central Bank PV No ___________
CHEQUE REQUEST
THE CENTRAL BANK OF 27 TLR RLC
Payment Instructions Date _______________________
The payment(s) detailed below is/are to be made from the (BAMA R003) GPF
BREAKDOWN OF EXPENDITURE
|NO |DETAILS OF EXPENDITURE |SUB ACCOUNT TO BE CHARGED |
|1 |Paid – New Tyres |R003 |
|2 | | |
|3 | | |
|4 | | |
|5 | | |
|PAYEE |AMOUNT £ |
|Kiwk Fit Ltd (cheque payment) |62.40 |
|Bank, Sort Code, Account Number (for BACS payment) | |
Authority of the Fund Manager
In my capacity as the Fund Manager of this fund and I authorise the Payment Instructions above.
Rank: Name: Signature: ________________________
Authority from person who is Not the Fund Manager
The Payment Instructions above are within the limits of the authority delegated to me by the Fund Manager and I give my authority for these payments to be made.
Rank: Lt Col (Retd) Name: Blink Signature: _______________________
Appointment: Navigation Sec
To be filled in by Regt Acct
|PAYEE |CHEQUE NO |
| | |
APPENDIX 3
TO ANNEX F
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
RECEIPT FOR MONEY BEING PAID INTO A FUND
VIA
THE CENTRAL BANK OF 27 TLR RLC
Date ______________________
The money detailed below is to be paid into the (fund name) BAMA Account Rxxxxx
Cheques
This money which totals £xxxx is in respect of:
Details of person paying in money:
Number _____________ Rank _______ ____________ Name ____________________________
Sub Unit _________________Unit ____________________ Signature ________________________
Details of person receiving money: Regt Accountant Date Stamp
Appointment: REGIMENTAL ACCOUNTANT
Number: Rank:
Name: Signature
ANNEX G
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
SUBMISSION FOR BAMA COLOURS
|PERSONAL DETAILS |
|Number: |Rank: |Name/Initials: |
|Unit: |Discipline: |
| | |
|Address: |Appointment Held: Driver/Rider/Support/Manager |
|SUMMARY OF PARTICIPATION AND STANDARD |
|Dates |Events |Position |Remarks |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
|CITATION |
|Notes: |
| |
| |
| |
|To be completed by Discipline secretary – try to keep to single page. |
| |
| |
| |
| |
| |
| |
|Signature ................................................ Date .................. |
|Group Secretary |
| |
|Approved. Yes/No Signature ................................................ Date .................. |
|Chairman |
| |
|Approved. Yes/No Signature ................................................ Date .................. |
ANNEX H
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
PROPERTY ACCOUNTING
To Follow
-----------------------
[1] BAMA activities were categorized as training and were run through the Advanced Driver training Wing of the Defence School of Transport.
[2] The NGBs are the Motorsports Association (MSA) and the Auto Cycle Union (ACU).
[3] The Federation of Police Motor Clubs and The Motorcycle Club
[4] Not mandated, but the book retains records that can be easily maintained, show a history and can be handed over if required. The book is also ideal for auditing purposes. IT based systems are rarely maintained and are regularly re-written.
[5] ASCB annual grant and Army Sports Equipment Public Funds
[6] TEAM Army and other sponsorship arrangements
[7] Regimental Accountant 27 Regt RLC – audited monthly by the BAMA fund manager.
[8] So meeting the Army’s obligations to HASWA 74
[9] As supplied by NGBs – in our case the ACU and MSA, as well as ASCB or CSSB.
[10] This includes both true off road – ie trials, MX and enduro and well as track-based ‘road’ racing, none of which require machines to be road registered or riders to possess motorcycle licences. A minority of trials, enduro and cross terrain events require machines and riders to use the public highway
[11] Federation of Internationale de Motoctclisme – the world governing body
[12] Auto Cycle Union – The UK governing body
[13] Full membership is available to serving and retired members of the Army for life. See footnote 3
[14] Associate membership is available to all other applicants until terminated.
[15] The annual subscription fee is £10.00.
[16] Cash is acceptable if you enrol at an event where the membership secretary is present.
[17] Initial application for associate membership must be supported by a current full member
[18] This will be one year after joining and entered by the membership secretary.
[19] You are responsible for cancelling this Standing Order Mandate. Please inform Membership Secretary if you do. Tick this box.
[20] The Fund Manager is the only person authorised to formally approve payment vouchers.
[21] Deputy Chairman, Group and Discipline Secretaries
-----------------------
APPENDIX 1
TO ANNEX E
TO THE BAMA CHARTER
V 1.6 DATED MAY 15
Cheques
|Name |Amount |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
Cash
|Denomination |Amount |
|£50 note | | |
|£20 note | | |
|£10 note | | |
|£5 note | | |
|£2 coin | | |
|£1 coin | | |
|50p coin | | |
|20p coin | | |
|10p coin | | |
|5p coin | | |
|2p coin | | |
|1p coin | | |
|Cash Total | | |
|Cheques Total | | |
|BACS Total | | |
|TOTAL | | |
BACS
|Name |Amount |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| | | |
................
................
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