INDEX – Tenant Handbook
TENANT HANDBOOK Part I
SAWGRASS MILLS
Sunrise, Florida
The Tenant Handbook is provided by the Landlord to guide the Tenant and its design and construction professionals through the Tenant improvement process.
The Tenant Handbook is the architectural, mechanical, electrical, plumbing, and life safety design criteria and construction guidelines referred to in the Sawgrass Mills Lease. The Handbook has been prepared to inform and assist the Tenant, architect, designer, engineer, and contractor in understanding and responding to the requirements of the Lease. The information herein may restate requirements contained in the Lease and its exhibits. When ambiguity or inconsistency occurs concerning design issues, the requirements of the Tenant Handbook and Landlord reviews shall govern.
The criteria are intended to encourage quality design and to establish a common point of departure for the benefit of all Tenants. Tenants should discuss specific design concepts and raise any questions about the criteria with the Landlord before beginning any design work.
The Tenant Handbook Part 1, Section 1 provides criteria for Tenant improvements to storefront, walls, floors, ceilings, lighting, signs, mechanical, and electrical systems. All improvements must be approved in advance by the Landlord according to the procedures outlined in the Tenant Design Process section of the Handbook.
All Tenants and Tenants’ architects and engineers are encouraged to visit the Leased Premises before beginning preliminary design work.
The Tenant Handbook Part 1, Section 2 is provided by the Landlord for use by the Tenant’s contractors to facilitate the permitting of the Tenant construction documents with the City of Sunrise and the construction of the Tenant improvements within an operating center. The Landlord has certain rules, regulations, and requirements for contactors working on its property and has the right to enforce the same. The Tenant contractor is expected to abide by the Landlord’s rules and regulations and to work cooperatively side by side with the Landlord’s contractors, other Tenants’ contractors, and Tenants who are operating and open for business at Sawgrass Mills.
TENANT HANDBOOK – Part I
Section 1 : Design Criteria for Tenant Improvements
I. Property Overview 6
A. Property Description
B. Property Manager
C. Property Security
D. Legal Description
E. Phase I & II – Main Building
F. Phase III – The Oasis
G. Phase IV – The Colonnade
H. Applicable Building Codes
I. Permit Contacts
J. Clerk of Court
K. Sales Tax Registration
L. Health Authority
M. Liquor License Authority
N. Occupational License
O. Utility Contacts
II. Tenant Design Process 11
A. Preliminary Submission
B. Final Submission
C. Sign Submission
D. Construction Documents
III. Preparation of the Permit Drawings 16
A. General Notes and Information
B. Structural
C. Electrical
D. Plumbing
E. Mechanical
F. Fire
IV. General Design Criteria 21
A. Concept Development
B. Execution of Design
V. Tenant Storefront Criteria 22
A. General Storefront Criteria
B. Phase I & II Main Building Tenant Storefront
C. Phase III Oasis Tenant Storefront
D. Phase IV Colonnade Tenant Storefront
VI. Store Interior Design Criteria 27
A. Merchandising Zone
B. Sales Area
C. Non-Public Areas
VII. Food Service Tenant Criteria 33
A. General Requirements and Criteria
B. In-Line Food Service Tenant
C. Food Court Tenant
D. Restaurant Tenant
VIII. MEP and Life Safety Design Clarifications 38
A. Addendum to Electrical Criteria
B. Schirmer Report Summary
IX. Tenant Signs 41
A. Guidelines for Quality Sign Manufacture and Execution
B. Primary Sign
C. Secondary Signs
D. Informational Signs
E. Food Service Tenant Signs
TENANT HANDBOOK – Part I
Section 2 : Tenant Construction Guidelines
I. Permit Process 49
A. City of Sunrise Contractor Requirements
B. Permit Plan Requirements
C. Environmental Department of Protection Review (EDP)
D. City of Sunrise Review
E. Division of Hotels and Restaurants
F. Division of Alcoholic Beverages and Tobacco
II. Pre-Construction Requirements 53
A. Pre-Construction Submittals and Documentation
B. Pre-Construction Meeting and Space Turnover
C. Tenant Barricade Criteria
D. Temporary Utilities
III. Tenant Contractor’s Responsibilities 57
A. Approved Design
B. Building Permit
C. Code Compliance and Inspections
D. Quality of Workmanship
E. On-Site Supervision
F. Security of the Premises
G. Field Verification of Conditions
IV. Landlord’s Rules and Regulations 58
A. Coordination and Cooperation
B. Job Conduct Guidelines
C. Contractor Parking
D. Contractor Entrance, Sign In, and Exit
E. Work Clothing
F. Work Hours And Construction Noise
G. Construction Barricade
H. Work Areas
I. Temporary Construction Power
J. Electric Room Access
K. Roof Access
L. Deliveries
M. Tools And Equipment
N. Debris Removal
O. Welding
P. Slab Penetration and Saw Cutting
Q. Flooring
R. Fire Protection
S. Damage Repair
V. Safety 63
A. Personal Protective Equipment
B. Mechanized Equipment
C. Fall Protection
D. Ladders And Scaffolding
VI. Required Contractors 64
A. Fire Alarm
B. Fire Sprinkler
C. Refuse
D. Roofing
VII. Certificate of Occupancy and Tenant Opening 65
A. Smoke Test for Mechanical Final
B. Certificate of Occupancy
C. Merchandising
D. Occupational License
E. Tenant Opening
VIII. Tenant Project Close Out 67
A. Punchlist
B. Close-Out Package
C. Reimbursement of Construction Deposit
Attachments
Sign Type 30.01 Colonnade Primary Sign
Sign Type 30.02 Colonnade Blade Sign
Sign Type 30.03 Storefront Street Address or Tenant Space Number Sign
Sign Type 30.04 Service Door Identification Sign
City of Sunrise Building Department Permitting Checklist *
City of Sunrise Occupational License Requirements *
Notice of Commencement
Partial Release of Lien
Final Release of Lien
Satisfaction of Lien
(*Attachments are provided for reference and convenience. It is the Tenant’s responsibility to check directly with the appropriate authorities for updated documents.)
TENANT HANDBOOK
Section 1 : Design Criteria For Tenant Improvements
I. Property Overview
A. Property Description
Sawgrass Mills is one of the world’s most popular shopping destinations and Florida’s largest retail and entertainment center. The Property contains over 2 million square feet of name-brand stores and outlets, full-service restaurants, cinemas, and entertainment venues.
Sawgrass Mills is located at the intersection of West Sunrise Boulevard and Flamingo Road. It is 15 miles from Ft. Lauderdale Airport and 30 miles from Miami International Airport.
Shopping Hours Monday – Saturday 10:00 am – 9:30 pm
Sunday 11:00 am – 8:00 pm
Web site
Directions From I-95 or the Turnpike, take 595 West. Exit at Flamingo Road. Head north on Flamingo to West Sunrise Boulevard.
B. Property Manager
Sawgrass Mills Management Office
12801 West Sunrise Boulevard
Sunrise, FL 33323
Tel 954 846-2300
Fax 954 846-2312
Hours 8:30 am – 5:30 pm, Monday - Friday
C. Property Security
Sawgrass Mills Security
Tel 954 846-2322
Hours 24/7 and emergency
D. Legal Description
Sawgrass Mills Mall, a portion of Parcel M-1, Plat Book 137, Page 13:
12801 W. Sunrise Boulevard, Sunrise, FL 33323, Broward County, FL
Tenant Name : __________ , Tenant Space Number : __________ .
Property / Tax Folio Number 19026-056-0080
Parcel ID 49.40.26.05.0080
E. Phase I & II – Main Building
Space Numbers Numbers below 1100 and 2300 – 2390 (Anchor E) *
Tenant Address Tenant Name
12801 West Sunrise Blvd, Space # _____
Sunrise, FL 33323
Storefront Types Flexible (except 2300 – 2390)
Sign Types Primary Sign Types 1 - 5
Blade Sign (may be allowed with Landlord’s approval)
Schirmer Report Approved alternative method of construction applies
F. Phase III – The Oasis
Space Numbers Numbers 1100 – 1525
Tenant Address Tenant Name
2600 Sawgrass Mills Circle, Space # _____
Sunrise, FL 33323
Storefront Type Standard mullion and glass system
Sign Types Primary Sign Types 1 - 5 Blade Sign required
Schirmer Report Code compliant; does not apply
G. Phase IV – The Colonnade
Space Numbers Numbers 2400 – 3000, R1 – R3
Tenant Address Tenant Name
1800 Sawgrass Mills Circle, Space # _____
Sunrise, FL 33323
Storefront Type Standard mullion and glass system
Sign Types Primary Sign Type 1
Standard Blade Sign required
Schirmer Report Code compliant; does not apply
* 2300-2390, Anchor E spaces were developed during Phase I & II, but have the appearance of a Phase IV Tenants. The Schirmer Report applies to these spaces, but the spaces have a Phase IV address, storefront, and sign type.
H. Applicable Building Codes
Florida Building Code, 2001
Florida Fire Prevention Code, 2001
National Fire Protection Association (NFPA) Standards and Guidelines:
NFPA 10, Standard for Portable Fire Extinguishers, 1994
NFPA 13, Standard for Installation of Sprinkler Systems, 1996
NFPA 70, National Electric Code, 2002
NFPA 72, National Fire Alarm Code, 1999
NFPA 96, Vapor Removal from Cooking Equipment, 1994
NFPA 101, Life Safety Code, 2000
Florida Accessibility Code, 1997
Americans with Disabilities Act Accessibility Guidelines (ADAAG)
Schirmer Engineering Fire Protective/Building Code Program, May 9, 1995 (Phase I & II)
I. Permit Contacts
Environmental Department of Protection (EDP)
115 South Andrews Avenue
Fort Lauderdale, FL 33301
Tel 954 357-6666
Fax 954 357-8256
Hours 8:00 am – 4:00 pm, Monday - Friday
City of Sunrise Building Department
777 Sawgrass Corporate Parkway
Sunrise, FL 33325
Tel 954 572-2354
Fax 954 572-2357
Hours 8:00 am – 4:00 pm, Monday – Friday
Web 5buildingCE.html
City of Sunrise Planning & Development Department
10770 West Oakland Park Boulevard
Sunrise, FL 33351
Tel 954 746-3270
Fax 954 746-3287
Hours 8:30 am – 4:30 pm, Monday - Friday
Web 5planning.html
J. Clerk of Court
Broward County Courthouse
201 SE 6th Street
Fort Lauderdale, FL 33301
Hours 8:00 am – 4:30 pm, Monday – Friday
Broward County West Regional Courthouse
100 North Pine Island Road
Plantation, FL 33324
Hours 8:00 am – 4:30 pm, Monday – Friday
K. Sales Tax Registration
Broward County Revenue Tax Collection Division
115 South Andrews Avenue, Room A-100
Fort Lauderdale, FL 33301
Tel 954 831-4000
Hours 8:30 am – 5:00 pm, Monday - Friday
Florida Department of Revenue
Coral Springs Service Center
Florida Sunrise Tower
3111 North University Drive, Suite 501
Coral Springs, FL 33065-5090
Tel 954 346-3000
Hours 8:00 am – 5:00 pm, Monday - Friday
Web dor
L. Health Authority
Department of Business and Professional Regulation
Division of Hotels and Restaurants
District II - Margate
5080 Coconut Creek Parkway, Suite A
Margate, FL 33063-3942
Tel 850 487-1395
Hours 8:00 am – 5:00 pm, Monday - Friday
Web dpbr/hr
M. Liquor Licensing Authority
Department of Business and Professional Regulation
Division of Alcoholic Beverages and Tobacco
ABT Licensing District Office – Fort Lauderdale
5080 Coconut Creek Parkway, Suite C
Margate, FL 33063-3942
Tel 954 917-1350
Fax 954 917-1357
Hours 8:00 am – 5:00 pm, Monday - Friday
Web dpbr/abt
N. Occupational License
City of Sunrise Occupational License Division
777 Sawgrass Corporate Parkway
Sunrise, FL 33325
Tel 954 572-2352
Fax 954 572-2357
Hours 8:00 am – 3:30 pm, Monday – Friday
Web 5buildingCE_occupationalL.html
O. Utility Contacts
Water & Sewer, Gas
City of Sunrise Public Service Department
60 Weston Road
Sunrise, FL 33326
Tel 954 746-3232
Hours 9:00 am to 5:00 pm, Monday - Friday
Web 5utilities.html
Electric
Florida Power & Light (FPL)
Tel 800 226-3545
Hours 7:00 am – 7:00 pm, Monday - Friday
Web
Cable - Internet and Video (not available in all areas)
Comcast
Tel 800 316-1619
Hours 8:00 am – 8:00 pm, Monday - Friday
Web business
Phone
BellSouth
Tel 866 459-2653
Hours 8:00 am – 6:00 pm EST, Monday - Friday
Web smallbusiness.
II. Tenant Design Submittal Process
The Landlord’s assigned Tenant Coordinator is the Tenant’s single point of contact with the Landlord and Property Management during the design and construction process. All verbal and written communications including drawings submissions shall be with the Tenant Coordinator at the Management Office address.
Upon execution of the Lease the Tenant Coordinator shall provide the Tenant with the following informational documents to be used in the design and construction of the Tenant Premises in compliance with the Landlord’s criteria, rules, regulations, and requirements.
Lease Outline Drawing
The Lease Outline Drawing is a scale drawing of the premises noting location of the demising walls, storefront, rear service door if any, and approximate locations and sizes of utility stubs. It is the responsibility of the Tenant’s architect to field verify the existing conditions specific to the space.
Tenant Handbook Part I
Section 1: Design Criteria for Tenant Improvements - Describes the Tenant design submittal process and the Landlord’s guidelines for the design of the Tenant improvements and the Tenant signs.
Section 2: Tenant Contractors’ Construction Guidelines - Describes the City of Sunrise permit process and the Landlord’s rules, regulations, and requirements for the Tenant’s work on the Landlord’s property.
Tenant Handbook Part II
Mechanical, Electrical, & Plumbing Design Criteria for Tenant Improvements - Describes the Property’s building systems, guidelines for design of the Tenant systems, and requirements for the Tenant’s tie-in to the Landlord systems. Each phase of development has specific MEP Criteria for that area of the project.
Schirmer Report
The Schirmer Report is an alternative method of construction for Phase I & II Tenants only. The architect and engineer must be familiar with the Schirmer Report and design in compliance its requirements.
Uniform Signage Plan for the Colonnade
The current sign plan is dated revised November 14, 2006 and describes the allowable sign types, sizes, materials, and locations for Phase IV Tenants.
A. Preliminary Submission
Within thirty days of receipt of the Lease Outline Drawing and the Tenant Handbook (or as specified by the Lease), the Tenant shall submit to the Landlord a Preliminary Submission of three sets of bond prints and a material sample board for review.
The Preliminary Submission shall include:
• Floor/finish plan, ¼” scale, indicating dimensions, finish materials, and types of construction.
• Fixture plan, ¼” scale, indicating the types, locations, and dimensions of the fixtures and display systems the Tenant intends to use to market the merchandise.
• Reflected ceiling plan, ¼” scale, indicating ceiling materials and finishes, various heights, and locations of light fixtures.
• Storefront elevation, ¼” scale, indicating new storefront or modifications to the existing storefront, materials and finishes, graphics and signs. See separate sign submission requirements. Final sign approval will only be given with approved sign shop drawings for all sign elements.
• Storefront section, ¼” scale, indicating dimensions, construction, and merchandising zone details including depth of merchandising zone, ceiling type and height, lighting type and locations, and constructed display features such as platforms.
• Material sample boards including all storefront, wall, floor, and fixture finishes and paint colors keyed to the finish plan.
Within ten calendar days or as specified by the Lease the Landlord shall return to the Tenant one set of drawings which shall be marked “approved”, “approved as noted”, or “disapproved, revise and resubmit”. Tenant shall work diligently to revise any drawings returned without the Landlord’s approval to achieve a submission that has been approved by the Landlord. This procedure shall be repeated until the submission is fully approved.
B. Final Submission
Within thirty days of preliminary approval (or as specified by the Lease), the Tenant shall submit to the Landlord a minimum of four sets of bond prints of the full construction documents for review.
The Final Submission shall include:
Architectural – signed and sealed by a Florida licensed and registered architect.
• Floor plan, ¼” scale.
• Fixture and merchandising plan, ¼” scale, including fixture schedule.
• Storefront plan, elevation, and sections, ¼” scale.
• Reflected ceiling plan, ¼” scale, including coordination of HVAC grilles, lighting, and sprinkler head locations.
• Overall store section, ¼” scale.
• Door schedule and jamb details.
• Finish and color or paint schedule keyed to the plans.
Mechanical – signed and sealed by a Florida licensed and registered engineer.
• Mechanical plan, ¼” scale, indicating duct locations and sizes and equipment locations.
• Equipment schedules and specifications for air handling unit(s) and exhaust fan.
• Hanging detail, where applicable for all suspended equipment installations.
• Cooling load calculations and evaluation per the Florida Building Code and the Florida Energy Efficiency Code standards.
Mechanical, Food Service Tenants only
o Kitchen exhaust plans and hood shop drawings indicating sizes and heights of equipment and duct, make up air and exhaust air flow design quantities, and fire suppression systems.
o Kitchen exhaust shaft construction plans indicating fire rated sections, routing, dimensions and floor and roof penetration details.
o Dishwasher exhaust routing plans with dimensions and specifications.
o Roof plan, ¼” scale, indicating locations, when applicable, for all roof top equipment and installations. Roof plan must include location of any and all existing equipment which may be serving other building occupants.
Electrical – signed and sealed by a Florida licensed and registered engineer.
• Electrical plan, ¼” scale.
• Reflected ceiling plan, ¼” scale, indicating lighting, exit signs, emergency lights.
• Electrical riser diagram indicating Tenant service equipment to be located in the Landlord’s meter room, conduit and feeder to Tenant space, and Tenant service equipment within Tenant’s space. *
• Load calculations and available fault current calculations (required by The City to be included, signed and sealed). * Obtain switchgear load database from Landlord and FPL transformer information from FPL.
• Electrical panel schedule including circuit breaker size and all connected loads.
• Transformer specifications, size, and location including hanging and mounting details.
• Lighting fixture schedule. Only UL listed fixtures are permitted by the City of Sunrise.
• Cut sheets of all light fixtures in the Tenant’s sales area and merchandising zone.
• Equipment and material specifications.
Plumbing – signed and sealed by a Florida licensed and registered engineer.
• Plumbing plan, ¼”scale, indicating all fixtures, piping, and connection points.
• Water service riser diagram.
• Sanitary riser diagram.
• Sleeve details of all pipe penetrations and core bores, if required.
• Waterproofing plan indicating slopes, thresholds, and materials, if applicable.
Plumbing, Food Service Tenants only
o Grease waste riser diagram and grease interceptor size and specifications.
o Water riser diagram indicating separately metered service.
o Gas service riser diagram.
o Tenant Gas Load Summary and Equipment Schedule
o Details of floor sinks, floor drains, mop basins, clean outs, etc.
o Material and fixture specifications.
Fire Alarm – signed and sealed by a Florida licensed and registered fire alarm contractor.
• Shop drawings specifying and locating all Tenant devices, if required.
• If no new devices are required the Tenant plans should note the location of the existing devices and label them as “existing, no changes required”.
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Fire Sprinkler – signed and sealed by a Florida licensed and registered fire sprinkler contractor.
• Shop drawings and hydraulic calculations of any new or relocated sprinkler heads as a result of the Tenant specific design, if required.
• If no sprinkler modifications are required the plans should note the existing head locations and label as “existing, no changes required”.
Structural – signed and sealed by a Florida licensed and registered engineer.
• Plans, sections, elevations, and details needed to fully describe the proposed structural modification and repair. Structural reviews, if required shall be performed by the Landlord’s structural engineer at the Tenant’s expense.
Note: Structural details for reinforcement or repair are required for any Tenant roof top equipment and roof openings.
Within ten days (or as specified by the Lease), the Landlord shall return to the Tenant one set of drawings and specifications marked “approved”, “approved as noted”, or “disapproved, revise and resubmit”. Tenant shall promptly make any requested revisions and return to the Landlord within ten days for approval a minimum of four sets of bond prints. The revised plans should note the revision and date. This procedure shall be repeated until the submission is fully approved.
Extra Submittal Requirements for Food Service Tenants
In addition to the Final Submission requirements, food service Tenants shall submit the following:
• Equipment floor plan, ¼” scale, with layout of all food service equipment including preparation, storage, dishwashing, service, and bar area equipment and plumbing fixtures.
• Equipment schedule, stating manufacturer and model number of each item, keyed to an equipment plan.
• Kitchen finish schedule of floors, walls, and ceilings including type of material and color. In some cases a material sample may be required for kitchen finishes.
• Seating plan, ¼” scale, including layout and capacity of the establishment with a schedule listing the manufacturer and finish of the furniture. Photographs or cut sheets are required.
• Waterproofing plan, ¼” scale, floor plan indicating locations, types, and sizes of floor penetrations including floor drains, clean outs, floor sinks, electrical penetrations. plumbing penetrations, grease traps, floor slopes and thresholds, and waterproofing material specifications.
• A sample menu of the food and beverages to be served.
C. Sign Submission
Signs shall be shown on the preliminary and final submissions for design intent including size, contextual scale, and placement and shall be reviewed by the Landlord for concept. For final approval, a minimum of two sets of sign shop drawings from the sign manufacturer shall be submitted to the Landlord for review. It is the Tenant’s responsibility to coordinate the approved sign design drawings and the shop drawing submittal.
The sign shop drawings shall be submitted to the Landlord by the sign manufacturer. The submittal shall include:
• Plan indicating locations of all interior, glass, storefront, perpendicular, awning, or building signs contained within the submission.
• Elevation, ½” scale, indicating the sign in the context of the storefront elevation with sign type, dimensions, materials, colors, and attachment details indicated.
• Street elevation, ½” scale, indicating signs placed on awning or exterior base building elevation, if applicable, in the context of the elevation with sign type, dimensions, materials, colors, and attachment details indicated.
• Section, ¾” scale through each sign showing construction of the sign, overall depth and dimensions of the constituent parts, routing of electric, and attachment or hanging details.
• Material sample board indicating colors, materials, and finishes.
D. Construction Documents
One set of bond prints of the approved permit plans including all permit and other revisions are required prior to the start of construction. After a final check by the Landlord the drawings will be stamped “approved for construction”.
III. Preparation of the Permit Drawings
The Landlord’s review process is for compliance with the Landlord’s Criteria only. The Landlord has compiled a list of City of Sunrise requirements and recurring rejection comments as an aid to the Tenant’s architect in the preparation and final check of the permit drawings.
References to the Schirmer Report apply to Phase I & II Tenants only.
A. General Notes and Information
_____ Contact information for the architect, engineer, and contractor on cover sheet.
_____ Key plan with Tenant space and location of the Landlord’s electrical room noted. (Key plan must show the entire Sawgrass Mills property including all phases of development.)
_____ List of drawings and sheet numbers on coversheet.
_____ All items must be clearly marked as either existing or new. Suggestion: existing items are a light line weight and new items are a heavy line weight and pouched.
_____ Refer to common area as “pedestrian walkway”.
_____ All wood must be fire retardant.
_____ Interior finishes are to have a minimum class “C” rating.
_____ Carpet floor finish in accordance with NFPA 253.
_____ Anti-hydro detail, if sawcutting the slab is required.
_____ Refer to signs as “signs under separate review and permit”.
The following review comment applies to all disciplines:
• For revisions, provide an itemized list of each and every item to be revised for this particular permit application. Provide a page by page descriptive list sequentially numbering all changes on your plan to be revised. Assign a number in sequential order to the cloud you make that identifies your change and clearly state what the change was from and what the change is to be. Do this on each page affected.
• Provide permit application signed by the qualifier and notarized. List scope of work and value.
B. Structural
_____ No wall other than major exit corridor walls may be higher than 12’-0”.
_____ Venting through dropped ceiling areas must be at least 10% of the total ceiling area and no opening can exceed 10’-0” between vents.
_____ All ‘egg crate’ venting sections must be metal – no plastics.
_____ When dropped ceilings are proposed, the plans must state, “sprinklers shall be installed above and below the ceiling”.
_____ All wood must be treated with fire retardant materials.
_____ No platforms/covers on top of ceiling framing is permitted; it encourages storage.
_____ In toilet rooms the plans must state, “install 36” grab bar behind the toilet and 42” grab bar on the side of the toilet”.
_____ Toilet rooms may not have VCT tile specified, only sheet vinyl is acceptable.
_____ Identify path of travel with dimensions from the farthest point in the store.
_____ Cash wrap must be ADA compliant.
_____ Door hardware must include ADA pressure/force requirement.
_____ Indicate handicap areas, turning radius, and clear floor space at the lavatory and toilet. Lavatory can not encroach on the toilet clear space.
_____ Locate fire extinguishers. Minimum 2A rating and a maximum 75’ travel distance.
_____ Wall sections must indicate stud size, gauge, size and number of tek screws, and height of drywall.
_____ Standard ADA door maneuvering clearances and requirements must be noted.
Common structural review rejection comments:
• Provide Notice of Commencement
• Provide asbestos form from Broward County EDP.
• Previous rejection comments not corrected.
• Show ceiling to comply with Schirmer Engineering Report – 10% open evenly distributed with no more than 10’ in any direction between openings.
• Separate permit required for the sign along the pedestrian walkway – remove details from plans.
• Tenant separation walls are required to be one hour (up to 12’-0”). Provide authenticated fire assembly and verbatim specification.
• Demising walls do not extend to the roof deck.
• For all toilet rooms state the specific impervious floor finish material. VCT is not deemed impervious – sheet vinyl ok.
• Submit flame spread classifications of all interior finishes by occupancy.
• All backing/blocking and plywood shall be fire retardant.
C. Electrical
_____ Electrical load calculation (See VIII, A Addendum to Electrical Criteria).
_____ Low voltage systems (include or exclude from initial permit submittal).
_____ Complete riser diagram that includes existing and new components.
_____ Location of the Landlord’s electric room for the Tenant space is shown on a key plan or location map.
_____ Transformer, grounding electrode as per NEC 250-30(A)(3).
_____ Transformer, bonding of metal water piping systems as per NEC 250-104(A)(4).
_____ Interrupting rating as per NEC 110-9; 110-10.
_____ Circuiting of exit and emergency lighting as per NEC 700-12(E).
_____ Exit signs clearly marked.
_____ Provide cutsheets for all light fixtures with heat capacity information for lenses.
Common electrical review rejection comments:
• Show location of mall electrical room feeding the Tenant space, FBC 106.3.10.1.
• Provide permit plans and permit application for fire alarm, NEC 105.2.5, FBC 907.1.1.
• Remove all fire alarm information from plans and provide plans as per NFPA 72 2002 by required fire alarm contractor.
• Provide complete riser diagram for service and verify load, FBC 106.3.10.1.
• Provide load schedule for mall’s switchboard, FBC 106.3.1.0.
• Provide all wire sizes, FBC 106.3.10.1.
• Show exits and emergency fixtures, FBC 106.3.10.1 and compliance to 700.12(E).
• Provide interrupting rating at feeder, OC protection, and panel.
• Separate low voltage applications required for phone/data, fire alarm, and speakers, FBC 105.2.5.
• Provide support detail for transformer for structural review.
• Remove notes to verify in field and provide accurate information for review, FBC 106.3.10.1.
• Show transformer to be bonded to area water and sprinkler piping systems per NEC 250.104(A)(4).
• Floor mounted transformer to be 6” AFF per Schirmer Report.
• Provide sign branch circuit, NEC 600.5(A).
D. Plumbing
_____ Indicate correct fixture count on permit application.
_____ State sizing of all piping for water, sanitary, and gas.
_____ Water fountain is required.
Common plumbing review rejection comments:
• Provide permit and product approval for instant hot water heater.
Common plumbing review rejection comments for food service tenants:
• Show main gas valve and details of gas pipe calculation (lengths), sec 606.1
• Show regulator to be used on gas equipment.
E. Mechanical
_____ Reflected ceiling plan shall show 10% minimum open ceiling.
_____ Relocation of any ducts is to be shown on plan.
Common mechanical review rejection comments:
• Provide cooling load calculation to comply with FEC.13.407.1abc.
• If A/C is existing please note on drawings but a mechanical permit will still be required for the retest of the duct mounted smoke detector(s).
• Provide permit application for smoke test (if no other mechanical work is planned, a smoke test is still required).
• Provide manufacturer’s name, model #, type of smoke detector to be installed, FBC 106.3.11.
• Add note on mechanical plan “no combustibles allowed in ceiling plenum”, FMC 602.21.
• Provide mounting details for equipment.
• Provide structural plans for mounting of rooftop equipment to meet windspeed requirements.
• Provide condensate line details showing size, terminations, points of discharge to comply with FMC.
• Condensate drain may not be tied to the sanitary system.
• Show 10% open ceiling per the Schirmer Report.
Common mechanical review rejection comments for food service tenants:
• Provide shop drawings for walk-in cooler.
• Provide shop drawings for hood system and fire system for hood.
• Incorporate hood and fire system shop drawings into main set of plans.
• Provide duct shop drawings for hood.
F. Fire
_____ Fire extinguisher must be located within 20’-0” of mall interface.
_____ Rear exit through stockroom must comply with L.S.101 25-2.5.10.
_____ Strobe light is required in toilet rooms.
_____ Fire sprinkler shop drawings with calculations are to be included for all locations where a solid dropped ceiling occurs.
_____ Any soffit that extends 4’-0” in any direction requires sprinkler coverage.
_____ Provide fire alarm shop drawings with fire alarm devices per City of Sunrise Fire Department and Landlord’s criteria tied to base building for alarm system.
Common fire review rejection comments:
• Provide plans and permit with device count if any alterations to the fire system are pending.
• Provide separate permit and plans including head count and calculations if needed for fire sprinkler modifications.
• Show existing alarm devices on plans.
• Show location of required fire extinguishers per the Schirmer Report.
• Ceiling to comply with Schirmer Report.
• Strobe required in the toilet room.
• Door hardware, provide location and information for the exit device.
Common fire review rejection comments for food service tenants:
• Plans and permit required for UL hood system
• On permit application for hood system, include number of heads and bottles being used.
IV. General Design Criteria
The Design Criteria for Tenant Improvements establishes the Landlord’s baseline or minimum standard for quality and construction of retail, food service, and entertainment spaces. The physical characteristics are guided by a design concept that is open, clean, uncluttered, and simple in execution. The Tenant should respond creatively to design challenges and through the submittal process present its solutions to the Landlord. While the Design Criteria is a framework and not intended for strict compliance, the Landlord shall interpret and enforce the Design Criteria in its reviews and keep the Tenant within reasonable limits of its intent.
A. Concept Development
The Tenant must develop a total store design concept that coordinates storefront (if applicable), signs, interior design, lighting, and visual display. Tenants are encouraged to build this total design concept around unique aspects or themes of their business operation or product. The customer experience must be enhanced by a one of a kind environment, showcasing superior merchandising skills, and excellence in customer service.
Each Tenant is to express a creative and individual look all its own. National and regional chain stores are to creatively adapt their prototype design concepts to meet the specific requirements of Sawgrass Mills. Tenants are not to copy or mimic the Landlord’s architecture, materials, or finishes as a means to ‘fit in’. The Landlord’s construction is a neutral framework for expression of the Tenant’s identity.
B. Execution of Design
Prior to beginning design, the Tenant, Tenant’s architect and Tenant’s engineers shall thoroughly familiarize themselves with all local building codes, the Lease, the Tenant Handbook, and verify by physical inspection the existing site conditions including dimensions, utility stub locations, expansion joints, overhead clearances, and Lease lines.
• Plans shall be prepared with full knowledge of legal requirements including, but not limited to, all energy conservation, hazardous material laws, and handicap requirements.
• Plans shall be designed in compliance with all applicable codes and with regard to any and all criteria that any and all jurisdictions having authority require including the Schirmer Report, an alternative method of construction for Phase I & II that is unique to Sawgrass Mills.
• The Tenant architect must be familiar with the approved trade name, approved uses, and any other information material to the design of the Premises which is governed by the Lease.
The Tenant assumes the following obligations relative to the Design Criteria.
• Address the intent of the Design Criteria in concept and execution.
• Determine and respond to the actual physical conditions specific to the Tenant’s location.
• Maintain the high standards exemplified by the Landlord’s own design and construction.
• Assure high quality in Tenant design, materials and finishes, and workmanship.
• Acknowledge that the Landlord is the final arbiter of the requirements of the Criteria.
• Be familiar and comply with local and national building codes in execution of design and construction.
V. Tenant Storefront Critera
Storefront conditions vary within the building and among the interior, Oasis, and Colonnade Tenant spaces. The Tenant and designer shall be familiar with what aspects of the criteria apply to the Tenant premises based on its location within Sawgrass Mills.
A. General Storefront Criteria
The Tenant storefront is the entire Tenant construction including the entry/entry portal, entry door, and window configuration and glazing located at the Lease Line.
• The design of the Tenant storefront must comply with local codes and the minimum design requirements set forth by the Landlord’s criteria for all storefront types.
• Reuse of existing storefronts is required for in-line Oasis and Colonnade Tenants and permitted elsewhere with Landlord approval.
• To maintain its place in an every changing market, the Landlord will continually update its Design Criteria and existing storefronts may no longer meet acceptable standards. It is the Tenant’s responsibility to verify that reusing an existing storefront is acceptable.
• When re-using an existing storefront, it must be refurbished to a like-new condition.
Transparency
At a minimum, storefronts are required to maintain 80% transparency of the total storefront area. The goal is clear visibility into the merchandising zone with a minimally obstructed view of the Tenant’s merchandise.
• All storefront glazing shall be clear glass, the thickness of which shall be determined by local codes.
• Reflective, opaque, or tinted glass is not allowed.
• Dark film to ‘black out’ sections of storefront glass is not permitted by the Landlord or City of Sunrise.
Structure
Storefronts must be entirely self supported and may only attach at the top and bottom to the Landlord’s structure and not use the demising walls for support. The Landlord’s structure may be used only for lateral support. Any attachment to the Landlord’s structure requires approval.
• All new and modified exterior storefronts shall comply with the impact requirements of the Florida Building Code.
Landlord Elements
The Tenant may not modify any Landlord construction in the execution of the Tenant storefront unless specifically approved during the design review process. The Tenant is required to restore the base building construction and finishes when damaged by the Tenant.
• The Tenant shall protect and preserve existing Landlord finishes and construction that surround the Tenant storefront.
• The Tenant should never mimic or copy the Landlord materials and finishes at its own storefront.
Security Systems - If a security system is required by the Tenant, it must be identified in the plans, reviewed by the Landlord, and built into the storefront construction.
• Freestanding pedestals containing sensor equipment are prohibited.
• Electronic surveillance cameras located within the Tenant’s space must be concealed within architectural elements and not visible to the public.
B. Phase I & II Main Building Tenant Storefront
Interior Tenant storefronts for Phases I & II are permitted a large amount of freedom in design. With the freedom comes the responsibility to treat existing continuous storefront elements that are to be removed in a fashion that properly demises two previously joined storefronts. There are no existing demising end caps to give Tenants a neutral pier to butt storefronts into, so storefront design must anchor the ends of the storefront in an acceptable fashion. Field verification of the existing conditions and demonstration of tie-in is the responsibility of the Tenant.
Entry
The entry shall involve more than the storefront opening alone. Doors or rolling grilles shall be framed by architectural elements or fenestration and details to create a sense of the entry point and invitation.
• The Tenant is allowed one entry per elevation.
• The entry construction may not be closer than 4’-0” to the demising wall and neighboring Tenant construction. A minimum 4’ display window is required between the entry and the demising wall.
• The Landlord’s floor finish is required to be brought to the entry threshold or closure line.
Rolling Grille Requirements If approved by Landlord
• The width of the rolling grille is limited to 50% of the length of the storefront for Tenants with up to 30’ of frontage.
• Grilles must be a minimum of 9’-0” in height and fully recessed when in the open position.
• Sliding grilles are not permitted.
Articulating Glass Doors Are Required
• Doors may not swing beyond the Lease Line and into the common area public circulation.
• Minimum 3’ deep recessed entries are required for out swinging doors.
• A pair of entry doors shall have a minimum total width of 6’-0”.
• Frameless glass or custom doors are encouraged.
• Doors are to be 8’-0” minimal height.
• Sliding doors of any kind are not permitted.
Entry Hardware - Ornamental door hardware such as handles, latches, knobs, and kick plates that enhance and personalize the entry are strongly encouraged.
• All entry and exit hardware must meet ADA and fire code requirements.
• Doors may be held open and secured during operating hours by a doorstop mounted on the Tenant’s floor or by a door closer adjusted to hold open.
Materials
Storefront materials are to be selected to reflect the Tenant’s image and reinforce the overall Tenant concept. Only durable materials such as wood, metal, or stone are appropriate for the heavy wear at the storefront.
Painted or stained clear grade hardwoods
• Only kiln-dried hardwood with mill quality finish is permitted.
• Fire-retardant coating or treatment is required.
Metal mullion framing systems or metal panels
• Minimizing the vertical and horizontal mullions is encouraged for an open and highly transparent look. Butt-glazed systems are preferred.
• The gauge, detailing, and finish of all metal panels must be suitable for heavy wear and to prevent visible rippling of the surface in large flat panel areas.
• Natural, polished, or brushed finishes and manufacturer applied paint finishes are permitted. Field painted metals are not allowed.
• Metal shall be detailed to conceal seams, raw edges, and overlapping joints. All seams and joints shall be even, straight, and sealed tight.
Natural stone
• Limestone, granite, marble, slate, and other natural stones are allowed.
• Stone may be used in a variety of finishes such as flamed, honed, or polished.
• Stone is to be sealed, if there is the possibility that it could be stained.
• Stone joints shall be as minimal as the material allows and level and plumb with no unfinished exposed edges. Edges shall be eased and polished at exposed corners. Stone shall be laid in place in such a way to avoid an exposed edge at the storefront face.
Accent materials while not permitted to face large areas of the storefront may be used in limited quantities. For example porcelain or mosaic tile may be used in a limited area or as an accent to natural stone.
Certain materials are prohibited from use on any portion of the storefront. Submittal of all storefront materials and finishes is required for approval. The Landlord shall make the final determination on the appropriateness of any material. The following are specifically not allowed at the storefront :
• Soft woods, unfinished woods, plywood.
• Anodized metals or metals treated to oxidize.
• Ceramic tile and glazed finishes.
• Acrylics, plastics, plastic laminate, Plexiglas, or Lexan.
• Smoked, colored, beveled, or tinted glass and mirror.
• Simulated materials and faux finishes.
• Painted drywall, plaster, or stucco.
Storefront Base
A storefront base is required. The base protects the storefront from damage during the cleaning of the Common Area flooring and from normal wear and tear.
• The base must be a durable material such as stone or metal.
• Ceramic tile, laminate, vinyl, or rubber bases are prohibited.
Window Configuration
The fenestration and glazing systems shall establish a framework for the display of the Tenant image. Storefront glass is to be located at the Lease Line. It may not pop-out or recess.
• Size, proportion, and pattern shall be designed to emphasize openness and volume.
• Minimal framing members and large glazed areas are recommended to convey an open and contemporary feel.
• A 4’-0” wide minimum display window is required between entry and demising wall.
C. Phase III Oasis Tenant Storefront
Standard Storefront
The Oasis is an outdoor retail environment. In-line Oasis Tenants have a standard black aluminum mullion storefront system with a pair of aluminum framed glass doors. The storefront system meets all jurisdictional requirements including wind loading. Tenants are discouraged from proposals to modify the existing system.
• The overall height of the storefront is 10’-0”
• The pair of entry doors is 6’-0” wide and 7’-0” high.
Bulkheads and parapets above the glass system are of EIFS construction. Special neutral pier conditions may or may not occur within the Tenant’s storefront according to the overall design. In most cases the mullion and glass storefront is continuous from one Tenant space to the next.
Neutral piers if they occur are of one of two types and shall be noted on the LOD.
• Major Piers are 3’-0” wide with tile mosaic finish.
• Minor Piers are 2’-0” wide with an EIFS finish.
Modifications to the existing system should be limited to relocation of entry doors and must be approved during the design review process by the Landlord. The Tenant should be aware that storefront modifications impact the whole system between structural columns. Reconstruction of a whole bay may be required to restore the integrity of the system and work may extend into a neighboring Tenant space.
Canopy Covered Pedestrian Walkway
A standard fabric canopy supplied and maintained by the Landlord runs continuously along the entire length of the storefront to provide a pedestrian walkway that is protected from the rain and sun. The canopy is either sloped from the building or peaked perpendicular to the building.
Sign elements are attached to the canopy to enhance the pedestrian walkway and storefront entry and require Landlord approval during the review process. Exterior elements must also receive City of Sunrise Planning & Development Department approval prior to permitting.
• At sloped canopy locations, the primary sign is placed at the edge of the canopy parallel with the storefront.
• At peaked canopy locations, primary signs are hung from the pipe frame within the peak parallel to the storefront.
• The blade sign is hung from the underside of the canopy frame perpendicular to the storefront and pedestrian walkway.
D. Phase IV Colonnade Tenant Storefront
Standard Storefront
The Colonnade is a high end outdoor shopping environment. Colonnade Tenant storefronts are a continuous black mullion storefront system that meets all jurisdictional requirements including wind load. Tenants are discouraged from proposing any changes to the existing system.
• The overall height of the storefront is 10’-0” with a transom at 8’-0”.
• The entry doors are 6’-0” wide and 8’-0” tall.
Neutral piers do not occur within the storefront system
Modifications to the existing system should be limited to relocation of entry doors and must be approved during the design review process by the Landlord. The Tenant should be aware that storefront modifications impact the whole system between structural columns. Reconstruction of a whole bay may be required to restore the integrity of the system and work may extend into a neighboring Tenant space.
Covered Pedestrian Walkway
Storefronts face toward a covered pedestrian walkway to protect customers from the elements. Tenant signs are mounted to the walkway structure or architectural elements.
• Primary signs are parallel to the storefront and are mounted to the edge of the covered walkway structure or to one of the architectural elements such as the louvers. Refer to the Uniform Colonnade Sign Plan for exact locations.
• Blade signs typically mount to the underside of the walkway structure at the outside edge but may also mount to the face of the building above the storefront.
VI. Store Interior Design Criteria
The interior of the Tenant premises can be divided into three areas : the merchandising zone at the storefront, the sales area behind the merchandising zone, and non-public back of house areas that should not be visible to the public. The Landlord has minimal criteria for the design of each area with respect to materials, finishes, visibility, display systems, and merchandising techniques.
All Tenant construction shall be behind the Lease Line. Construction shall be of non-combustible materials with treated and fire-retardant materials permitted as approved by local authorities. No wood or other combustible material may be used above the ceiling line.
A. Merchandising Zone
The Merchandising Zone is defined as the first 4’-0” to 5’-0” behind the Lease Line on any side where there is storefront glass. Typically the merchandising zone is at the entry but may also wrap to the side of the space at a corner location. The Landlord requires that the Tenant uses this area to express its presence and individual identity to the customer. Special attention to the use of lighting, materials, and finishes and to the attractive display of merchandise is essential. The merchandising zone will be closely reviewed by the Landlord.
Display Systems - Creative display systems are encouraged that allow visibility into the store. An unobstructed view above 4’-0” shall be maintained. Fixture systems and layouts must be for a display oriented presentation not mass merchandising.
• Full height display fixtures shall be designed such that lighting is integral to the design.
• All showcases and display cases shall be lighted and vented. Direct visual exposure of incandescent bulbs or fluorescent tubes are not permitted. Showcases and display cases must be UL approved and wired to meet all national and local electrical codes. All wiring to the display unit must be in conduit.
• Only low walls with a maximum height of 4’-0” may be used to separate the merchandising zone from the sales area or entry. Displays and walls must maintain sightline visibility into the sales area of 75%.
• Low platforms are allowed if shown on the Tenant drawing submittal and approved by the Landlord. Height of the platform at the storefront is limited to the height of the storefront base.
• Curtains, drapes, and other window coverings which obstruct view in to the display zone are not allowed. Similarly large vinyl graphics and temporary signs that adhere to the glass are not permitted. Slat wall is limited to specific uses in the sales area and may not occur on any wall or display fixture in the merchandising zone.
Ceiling – A hard ceiling that is no more than 4’-0” deep is recommended. At the back of the merchandising zone the ceiling shall turn up and form a bulkhead to a height of 12’-0”. The area above 12’-0” must remain open.
• Acceptable materials include drywall, wood, stucco, plaster, or any other hard surface material submitted to and approved by the Landlord.
• Prohibited ceilings include open and acoustic ceilings.
Flooring - Only durable flooring materials are permitted in the merchandising zone. The Landlord’s common area flooring is required up to the Lease Line and to the Tenant’s entry threshold. Careful handling of the interface between the Landlord flooring and the Tenant merchandising zone flooring is crucial to prevent a tripping hazard. It is the Tenant’s responsibility to provide a smooth transition or code compliant threshold.
• Acceptable materials include slate, terrazzo, natural stone, hardwood, porcelain tile, or other hard surface materials as submitted to the Landlord and approved during the submission process.
• Prohibited materials include ceramic glazed tile, wood veneer (i.e. Pergo), sheet vinyl or vinyl composition tile, carpet of any grade, or rubber material of any sort.
• A base material is required at merchandising zone walls.
• See B. Sales Area Flooring for Landlord’s warning regarding the use of non-porous flooring and use of water soluble mastic or glue.
Lighting - All lighting in the merchandising zone shall be incandescent and designed to highlight merchandising concepts. No direct glare from the store is allowed into the common area public walkways. Lighting shall be primarily focused on displays.
• Lighting in the merchandising zone is limited to recessed downlights, track lights, or pendants.
• Merchandising zone lighting shall be designed and fixtures placed such that it highlights the merchandise without producing glare.
• Fluorescent lights or exposed lights are not permitted in the merchandising zone.
• Neon is not permitted in the merchandising zone.
• All lighting in the merchandising zone shall be connected to a time clock and set as directed by property management.
B. Sales Area
The sales area is defined as the public area between the merchandising zone and the non-public back of house areas. There are minimum design and construction standards for Tenant design of the sales area with respect to the demising partitions, interior partitions, noise and vibration control, doors, flooring, ceiling, lighting, and display systems.
Demising Partitions – Demising partitions are the metal stud and drywall construction separating Tenant premises. The Landlord shall provide the 6” demising wall studs from floor to roof deck. The Tenant is responsible for hanging 5/8” drywall on the Tenant side of the partition and any Tenant improvements such as electrical or plumbing that falls within the wall.
• Demising partitions, which shall have a fire resistance rating, are indicated as such on the LOD. The Tenant shall maintain the demising partition such that modifications shall be done in a manner as to maintain the fire rating.
o Phase I & II – the demising partitions are finished to 12’-0” only.
o Phase III Oasis - the demising partitions are finished to the deck.
o Phase IV Colonnade – the demising partitions are finished to 12’-0” only.
• All Tenant partition construction shall have taped joints. All walls exposed to public view shall be finished with a minimum 3 coats of joint compound and sanded smooth.
• All demising partitions are non-load bearing and constructed of 6” metal studs to roof deck. Tenant may not support fixtures off of the demising wall.
• Reinforcing and/or backing to accommodate the Tenant’s wall hung fixtures shall be furnished and installed by the Tenant at the Tenant’s expense.
• Any combustible materials applied to the partitions shall meet all flame spread and smoke generation requirements of the jurisdictional authorities and receive a UL labeled fire retardant coating if required by code or the Schirmer Report.
• The Tenant is responsible for any temperature or sound insulation required within the demising partition.
Tenant Interior Partitions – Interior partitions within the sales area shall be constructed of metal studs and 5/8” drywall and finished up to a height of 12’-0” AFF. Any combustible materials applied to the partitions shall receive a UL label fire retardant coating.
Acceptable finishes include the following :
• Paint. A minimum of two coats is required for coverage. Walls above the Tenant light fixture and ceiling line shall be painted a light neutral color. Tenants are responsible to protect against overspray into adjacent Tenant spaces, common areas, and service corridors.
• Slatwall. Total area of application shall not exceed 50% of the wall area. Slatwall must have a laminated finish, slot inserts to cover screws, and edge conditions are to be finished.
• Wall coverings. Samples required for Landlord approval.
• Mirror. May only be used for accents not wall coverage.
• Wall Panel System. One acceptable finish is high pressure laminate. Other finishes shall be considered during the design review process. Provide samples.
• The use of the following are strictly prohibited : simulated brick or stone, wood grained plastic laminates, pegboard, rough finish drywall, textured (T-111) plywood, carpet, any other materials noted during the design review process.
Noise and Vibration Control – Tenants shall not produce transient sound which exceeds 70 db
when measured at the Tenant Lease Line.
• Tenant audio/visual systems shall have basic tone controls consisting of bass and treble adjustments at a minimum.
• Installation of vibration isolators is required on any equipment from which vibration may transmit to adjacent Tenant spaces or common areas.
• Food service Tenants, entertainment Tenants such as arcades, video, and music stores, and pet stores are encouraged to hire a sound attenuation engineer to ensure compliance with the Landlord’s criteria.
Doors – All interior doors shall have 1 ½ pairs of butt hinges, closers, and be a minimum 1 ¾” thick.
• Interior wood doors may be hollow core and shall be finished with a stain, clear varnish, or paint.
• All dressing rooms shall have wood doors in areas visible to the public view from the sales floor. Curtains may be used in areas that are not visible to the public.
Flooring - Flooring must be appropriate for a high traffic area. Flooring and changes in floor material may be used to define certain areas. Transitions between floor materials must be handled to avoid trip hazards. All floor finishes must be installed to taper or match the elevation of the adjacent finish floors. Rubber transition strips are not allowed.
• Acceptable flooring materials include slate, terrazzo, natural stone, hardwood, porcelain tile, and high quality commercial carpet. Hardwood floors shall have wear resistant surface coating.
• Flooring must be commercial grade with non-slip surface.
• Patterned, sealed, or stained concrete is permitted subject to the Landlord’s approval.
• Prohibited flooring materials include sheet vinyl, vinyl composition tile, and indoor outdoor carpet.
Ceiling – Ceilings are not required. Tenants are encouraged to have an open ceiling which may incorporate an open grid or be painted. Any Tenant installing a ceiling in Phase I & II must be sure to comply with the opening requirements for proper operation of the smoke evacuation system.
Tenant ceilings shall conform to the following:
• All ceilings are to be a minimum of 11’-0” AFF.
• Tenants shall not have stockroom ceilings.
• Allowed ceiling types include metal or cloth baffle system, open cell metal grid, suspended pipe frame grid and banners, painted gypsum board, acoustical 24” x 24” lay-in tile, and open cell egg grate in varying colors and styles. Lay-in ceiling tiles must have a tegular edge.
• Ceiling types exceeding 2 lbs/sf require structural approval from the Landlord’s engineer.
• Ceiling suspension systems shall be metal. Support for ceiling hangers shall be from structural members (not metal roof deck or Landlord utilities).
• Ceiling construction and materials shall be noncombustible. No combustibles may be used above the ceiling surface.
• Access panels, if required in any closed ceiling area, are the responsibility of the Tenant.
• Ceilings for Phase I & II Main Building Tenants must comply with the Schirmer Report.
Lighting - Lighting within the Premises is to be designed to accentuate the merchandise and product display within the storefront windows as well as the sales area. Flat, uniform lighting throughout the Premises is prohibited. The lighting design shall incorporate lighting textures and treatments, such as downlighting, wall washing, uplighting, accent lighting, and backlighting to create exciting and varied visual environments. Unique, creative, colorful, attractive decorative, and track head accent lighting fixtures are encouraged.
Lighting fixtures shall be high commercial grade and UL listed. The fixtures shall be constructed and installed to be glare free and shall comply with all applicable code requirements.
General Illumination
• No metal halide light sources shall be used with the exception of color corrected (3000 degree Kelvin color temperature, 85+ color rendering index) lamps similar to Philips Lighting’s MasterColor.
• All lighting fixtures within public areas, unless decorative shall be fully recessed or be designed to provide full lamp shielding or cut-off.
• For the mutual benefit of all Tenants and the shopping public, each Tenant shall adjust the brightness of the light fixtures for average illumination levels between 35 to 75 foot candles maintained at 3’-0” above floor.
• Mercury vapor, high pressure sodium, and low pressure sodium lamps are not permitted.
• Luminous ceilings or glitter strips are not permitted.
• Exposed unshielded neon tubing of any kind below 8’-0” is not permitted.
Tungsten Halogen / Incandescent Lighting
• Light sources producing 2900-3200 degree Kelvin light in recessed fixtures or surface mounted track heads is recommended for high visual impact on merchandise.
• Pendant mounted track fixtures may be used for general lighting only.
• Fully exposed bulbs or colored incandescent bulbs are not permitted.
Fluorescent Lighting
• Fluorescent fixtures, if visible from public areas, shall be recessed and shall employ parabolic louvers. White egg-crate or acrylic prismatic lenses are not permitted.
• Bare fluorescent fixtures may not be used in areas visible to the public.
• If fluorescent or compact fluorescent light is used, its associated fixture must employ lamp cut-off or shielding and/or employ low aperture brightness design features. Acceptable lamp colors are 2700, 3000, 3500, or 4100 degree Kelvin models with 3000 and 3500 degree colors preferred. Cool white lamps may be used only in storage areas not exposed to the public view.
• All fluorescent fixtures shall be 277v, containing lamps with a minimum 85 Color Rendering Index similar to Philips Lighting ALTO Lamp Technology. Merchandise display cases only may utilize 120v fluorescent fixtures with minimum 85 Color Rendering Index.
• Fluorescent fixtures shall have electronic ballasts and T5 or T8 lamps. Preheat and/or tripper start fixtures shall be used only in special applications requiring lamps less than four feet in length.
• Fluorescents shall be high power factor, with individual, non-resetting overload protection. Ballast total harmonic distortion shall not exceed 10%.
Sales Area Display Systems - Display fixtures must compliment the merchandise. Creative systems are encouraged. All trade fixtures shall be first class new fixtures with durable finishes consistent with the anticipated public exposure. No used equipment may be installed.
• Acceptable display fixture materials include wood, mica, solid surface materials, stone, marble, granite, and metals. Slat wall must be localized for specific displays and may not cover an entire wall surface.
• Prohibited systems include chrome fixtures, glass and chrome or plastic cubes, and glass and chrome cash wraps.
• All showcases and display cases must be lighted and vented. Direct visual exposure of incandescent bulbs or fluorescent tubes is not permitted.
• Showcases and display cases must be UL approved and wired to meet all national and local electrical codes. All wiring must be in conduit.
C. Non-Public Areas
In storage areas and offices exposed ceilings, bare fluorescent bulbs, and concrete floors are permitted but may not be visible from the sales area.
• Storage room doors may not be left or propped open allowing visibility from the sales area. Door closer hardware is recommended to keep storage room doors closed. A door is not required when the space is designed such that a wall screens the storage area from public view.
• Bare concrete floors must sealed.
Toilet rooms - Toilet rooms when required shall be located in the back of house. All toilet rooms are to be ADA compliant.
• An impervious floor finish material is required. The City of Sunrise does not consider VCT impervious. Sheet vinyl does meet the City’s requirement.
Egress – Each Tenant must provide a means of egress in accordance with the Florida Building Code. It is the Tenant’s architect’s responsibility to determine the number or exits required based on occupancy and travel distance.
• All interior doors and hardware used to access fire exit corridors shall meet local codes.
• Fire exits shall be clearly marked and maintained. It is the Tenant’s responsibility to maintain fire exits clear of merchandise, storage, and debris.
VII. Food Service Tenant Criteria
A. General Requirements and Criteria
Materials
Interior finish materials used throughout the premises shall be high quality, durable, commercial grade. All finishes and sign materials shall comply with building codes for appropriate fire resistance and flame spread ratings. Tenant shall review all finish materials with the health authority for acceptability prior to submittal to the Landlord.
Furnishings
All furnishings are subject to Landlord approval. Café seating whether indoor or outdoor must be provided for in the Lease. The Lease shall define the seating area.
Furnishings include chairs, tables, benches, umbrellas, and any other Tenant improvement proposed by the Tenant.
• All furnishings must be submitted to the Landlord for review and approval at the time of the preliminary and final drawing submissions. Include plans, cut sheets, and photos of the proposed furnishings.
• Outdoor furniture must be durable and of a quality to withstand exposure to the weather. Approved materials include hardwoods and metal chairs and tables. Table tops may be metal, stone, or tile. Plastic furniture shall not be permitted.
• Umbrellas must have solid covers (no stripes). No advertising or trade names shall be permitted.
• No alterations may be made to the furnishings at any time without re-submittal of plans and cutsheets to the Landlord for review and approval.
• Outdoor furnishings require approval by the City of Sunrise Planning and Development Department during permitting.
Displays
All trade fixtures shall be first class new fixtures with durable finishes consistent with the anticipated public exposure. No used equipment shall be permitted.
• All food service cabinets and displays must be stainless steel construction.
• No simulated wood grain finishes will be permitted on equipment within public view. Finishes on all equipment located in the front of house shall harmonize with the Tenant’s overall design.
• No displays are permitted beyond the Lease Line unless provided for in the Lease.
• All showcases and display cases must be lighted and vented. Direct visual exposure of incandescent bulbs or fluorescent tubes is not permitted.
• Display cases must have glass fronts with mirrored sides and back. Curved glass fronted cases are preferred.
• All showcases and display cases must be UL approved and wired to meet all national and local electrical codes.
Waterproofing
Wet areas are required to be waterproofed.
Tenants shall provide perimeter waterproofing.
• In wet areas cement board shall be used instead of gypsum wall board.
• At the base of demising walls separating the premises from other Tenant spaces, Landlord or common areas, the wall must be waterproofed to the slab with a membrane material to prevent water intrusion into adjacent spaces and deterioration of the wall. The waterproof membrane shall extend up the wall 6” and 18 “on the floor to seal the wall to the floor. A waterproof material specification and details shall be submitted for approval. The membrane waterproofing shall be protected by a hard surface material such as quarry tile and base.
• The Tenant is responsible to protect the waterproofing membrane from damage during Tenant’s construction.
• Landlord must inspect the membrane and may require water testing of all waterproofed areas. Tenant shall schedule an inspection with the Landlord prior to covering membrane with finish materials.
B. In-Line Food Service Tenant
In-Line food service Tenants are Tenants who serve food through a mostly open storefront and are a hybrid of the Food Court and Restaurant Tenant types. Like a Food Court Tenant, food is served from a counter. The Tenant may provide restaurant seating within the premises. In-line food service Tenant should follow the Food Court and Restaurant criteria for the parts of its operation that apply.
Serving Counter
Tenants with a serving counter shall place the counter a minimum of 36” back from the Lease Line. A sufficient amount of space between the counter and the common area must be provided to allow for queuing within the Tenant’s premises. Queuing may not spill out into the common area pedestrian walkway.
C. Food Court Tenant
The Food Court Tenant is one of many surrounding a common seating area. The Tenant must project its individual image through a total design concept and express what is unique about its operation with a one of a kind environment and excellent customer service. The graphics and signing, the architecture and finishes, display of food product and preparation, and the appearance of the staff all support the design concept at the merchandising zone.
Merchandising Zone
The merchandising zone for Food Court Tenants is defined as the first 8'-0" measured from the Lease Line into the Premises where food is cooked, displayed, and served to the customer. The face of the Tenant’s front serving and display counter is at the Lease Line.
The merchandising or service area is separated from the kitchen with a full height wall. Doors between the kitchen and service area are required to have vision panels and may not be propped open.
Ceilings
Tenant is responsible for installing a drywall ceiling from the front bulkhead throughout the merchandising zone and any front of house area visible to the public. The ceiling shall be installed between a maximum height of 11’–0” and a minimum height of 10’- 0” AFF.
Lighting
General illumination throughout food stalls is by Tenant. Lensed fixtures are required in food preparation areas by code.
• Track lights shall be installed over the front counter.
• Task and display lighting may be installed in back of the front counter for general illumination and to spot menu board. Tenants shall use the fixtures listed below or other fixtures approved by Landlord.
Halo-Power-Track with L3750 or L1763 – L100
Lightolier Lytespan Track with 7631 - 7591 or 6411 - 7566
• Color-correct, fluorescent lighting integral with food display cases is permitted with proper shielding. Fluorescent lighting is otherwise not allowed in the merchandising zone or areas visible to the public. Fluorescent fixtures in food prep or storage areas that are not visible to public view are permitted.
Demising Walls
A portion of the demising wall finish surface, in the area visible to the public, shall have a standard tile finish common to all spaces. The finish must be maintained by the Tenant and repaired and patched like-new as needed during new construction. The remaining portion of the demising wall in the Tenant's serving area in full public view shall be finished with a Tenant tile approved by Landlord.
The demising walls in the merchandising zone are low and stepped to open up the merchandising zone and increase visibility.
Front Serving Counter
The Tenant shall install a continuous 3’-0” high maximum serving counter at the Lease Line. The 18" length of counter on each end, adjacent to the demising pier/partition shall be at the 3'-0" height.
No part of the front counter or projections from the face are allowed past the Lease Line. The Lease Line is located on the LOD and is 4” back from the face of the demising pier.
Counter fronts must allow for a 6" high tile base recessed from the face of the counter to form a ‘toe kick’. The tile base shall match the Landlord’s floor finish material.
If tray slides are to be incorporated in the counter, the leading edge of the element is to be located flush with the front face of counter top and not greater than a height consistent and in conformance with the Accessibility Codes and Standards and the Americans with Disabilities Act Accessibility Guidelines.
Materials
Counter tops
• Stainless or enameled steel, solid surface materials such as Corian, ceramic tile, and solid slab stone such as marble or granite are required for durability.
• Plastic laminate is not permitted.
Counter face
• Stainless or enameled steel, finished hardwoods, ceramic or porcelain tile, and slab or modular unit stones such as marble or granite are required for durability.
• Plastic laminate, drywall, and painted finishes are not permitted.
Equipment and Fixtures
Equipment placed on counter tops shall be set back a minimum of 6" from the counter front edge and set below the equipment control line. The equipment control line is 4'-6" AFF. The control line is established to maintain visibility into the merchandising zone and beyond where food may be displayed and cooked.
The demising piers at the front counter are low and stepped for increased visibility. All equipment and fixtures abutting the demising pier shall be selected and/or installed to be no higher than 18" above the maximum counter height of 3’-0”.
Beverage machines, cash registers, cup dispensers and other “miscellaneous equipment” placed on the front counter are subject to design review. They must be recessed into the front or side counter and placed below the 4'-6" Equipment Control Line. Attention should be given to the use of these items in the overall design of the storefront.
• Nothing may sit on the top of the sneeze guard including napkin holders, straw dispensers, and plastic utensils.
• All stored paper goods and supplies shall not be visible to the public.
Displays
• Movable and/or portable displays are not permitted on the front counter or on the demising end caps. No displays are permitted beyond the Tenant Lease Line.
• Plants (live or artificial) are not permitted.
• Tenants are encouraged to provide food displays at back or side walls. The displays shall be illuminated and neatly stocked by the Tenant. Metal rack or wood/glass shelves are permitted.
• The placement and handling of photographs of food items needs careful consideration. Avoid framed photographs mounted directly on walls overlapping a tiled accent wall. Photographs can be back-lit transparencies or mounted directly to a stiff backboard.
• Displays set on front counters are limited to 4'-6" overall height AFF. Low pie cases and condiment trays are permitted. Front counter displays shall be protected by transparent glass or acrylic sneeze guards.
D. Restaurant Tenant
Exterior Tenant Exposure
Tenants are encouraged to take advantage of exterior exposures by installing an exterior entrance and adjacent glazing when possible.
Café Seating
Café seating is encouraged or required in certain areas of the Property behind the Lease Line or within a licensed area as specified in the Lease.
• Verify egress requirements with Landlord prior to starting any interior café seating design.
• Exterior seating and improvements such as a low rail to define the seating area require The City of Sunrise Planning and Development Department approval prior to permitting.
• Additional water usage fees may be assessed by the City of Sunrise Planning & Development Department for the added square footage of any café seating areas.
Interior Tenant Storefront
The retail Tenant Storefront Criteria (General Storefront Criteria and Phase I & II Tenant Storefront Criteria) is a good guideline for restaurant Tenant storefront design.
• Maximum transparency is required. Minimal use of curtains, blinds, shutters or planters is encouraged to increase visibility into the premises.
• Awnings (not continuous) may be incorporated over the storefront but must not be installed closer than 10'-0” from the mall entrance doors, adjacent Tenant or Tenant’s vertical Lease line, and must be at least 8'-6" above the mall finish floor and extend no more than 3'–0” from any vertical surface.
VIII. MEP and Life Safety Design Clarifications
A. Addendum to Electrical Criteria
The City of Sunrise plan review process is meticulous and lengthy. The existing criteria makes every attempt at providing information to facilitate efficient design of the Tenant Premises. This addendum is provided to avoid common electrical rejection comments during permitting. Refer to the Tenant Handbook Part II for the complete Mechanical, Electrical, & Plumbing Criteria.
We share the mutually beneficial goal of a successful approval of the electrical design on the first submission. In order to accomplish this, an inquiry to the City to answer any questions and crystallize understanding of the details and information required for plan review may be required.
Jim Durham
Electrical Plan Examiner
Tel 954 572 2377
Load Calculations
The City requires that the Tenant electrical plans show a load calculation on the switchgear serving the Tenant Premises based on the 2005 NEC Article 220.87.
The Landlord has available to the Tenant’s electrical engineer an up to date switchgear load database that is available upon request. Designers who request this information prior to a site visit will save time in data collection in the field and must simply confirm its accuracy.
Available Fault Current Calculation
The City also requires an available fault current calculation of the equipment serving the space based on the 2005 NEC Article 110.9. Data should include nameplate AIC ratings of the existing switchgear and existing service feeder overcurrent protection device installed in the switchgear.
The size and impedance of the transformer serving the switchgear can be obtained from Florida Power & Light. A written request is required either by fax or email to the Customer Project Manager. Include the Tenant address, so that FP&L can determine which transformer serves the switchgear and provide accurate information.
Mark Breit
FP&L Customer Project Manager
Tel 954 717-2085
Fax 954 717-2118
Email Mark_Breit@
B. Schirmer Report Summary
The Schirmer Engineering document titled Fire Protection/Building Code Program for Sawgrass Mills dated May 9, 1995 (Schirmer Report) is a Broward County Board of Rules and Appeals approved alternative method of construction for Phase I & II Main Building Tenants only. (Phase III Oasis and Phase IV Colonnade development is built code compliant, and therefore did not require Board approval.)
Every Phase I & II Tenant must refer to the Schirmer Report for the correct design guidelines for the Tenant space. It is the Tenant’s architect’s and engineer’s responsibility to familiarize themselves with the contents of the Schirmer Report and design the Tenant improvements in compliance.
Topics Covered By The Schirmer Report :
Separation of Anchor Premises
• Two hour walls are required between the anchor Tenants and the common area or other Tenant premises.
• A water curtain is required to protect an opening in the two hour wall assembly.
Occupancy Separation
• Two hour rated full height partitions are required between restaurants and theaters and other Tenant spaces or common areas.
Tenant Separation Walls
• Tenant demising walls are constructed of full height metal studs to the roof deck.
• One hour construction is required on each side of the wall to a height of 12’-0” ONLY.
• Minimum 50% open is required above 12’0”.
• A noncombustible security mesh may be attached to the studs from 12’-0” to the roof deck for security.
• Tenant storefronts are not rated.
Tenant Storefronts
• The height of the Tenant storefront is limited to 14’-0” maximum.
• The area above 14’-0” is left open. Security mesh attached to the inside face of the studs is permitted.
• The minimum entry opening in the Tenant storefront is 5’ wide x 9’ high.
Ceilings
• In the merchandising zone directly behind the storefront a 4’-0” maximum width soffit is allowed with no requirement for sprinkler heads to be dropped in the soffit. The height of the soffit is limited to 11’-9”.
• Noncombustible decorative ceilings are permitted between 11’-0” and 12’-0”.
• 10% minimum open ceiling is required for smoke removal with a 10’ maximum dimension between openings.
• Any soffit that exceeds 4’-0” in one direction shall have additional sprinklers installed below the soffit.
• Stock and storage rooms shall have open ceilings.
• Toilet rooms may have a hard or lay-in tile ceiling. A dropped sprinkler head is required.
• All Tenant construction must occur below 13’-0”. The area above is reserved for Landlord utilities and HVAC equipment.
Fire Suppression
• The Tenant spaces and common areas are covered by an electrically supervised automatic sprinkler system located at the roof level in anchor and in-line Tenant spaces. Additionally, column sprinklers are positioned at approximately 15’ AFF.
• Capacity is available for dropped heads when required because of ceiling design. When heads are dropped for a Tenant ceiling the roof level system shall remain intact.
• When Tenants maintain open ceilings and minimum 4’-0” soffits, no additional heads are required in the Tenant space except in the Tenant’s toilet room.
Smoke Venting
• An automatic smoke venting system activates upon sprinkler flow or smoke detection in the HVAC system.
• If a Tenant ceiling is installed in any part of the Tenant space except the toilet room, design of adequate smoke venting is required.
• Smoke venting is not required in Tenant toilet rooms.
Exiting Features
• Tenant spaces must have egress either to the common area or to the exterior of the building.
• Anchor stores must have adequate egress design and capacity without relying on their connection to the common area.
Fire Alarm System
• Fire alarm supervisory and trouble signals are monitored for all Tenant spaces.
• Smoke detectors are required in the supply air ducts of the HVAC system.
IX. Tenant Signs
Signs are used to create a lively atmosphere, to establish the identities of the Tenants, and to give clear functional information. Signs shall be clean, striking, of high quality, and be consistent with the storefront design and interior image in color, materials, and design.
Graphic Identity Program
Each Tenant is required to design, fabricate, install, and maintain a graphic identity program. It is recommended that the Tenant hire a trained graphic designer to develop a consistent identity program for the storefront and store interior.
The criteria differ for the four phases of Sawgrass Mills’ development. The Tenant shall determine which sign types are applicable for its Premises and create a cohesive sign and identity program.
Sign Criteria
For the mutual benefit of all Tenants, the Landlord has established a criteria for Tenant signs to prevent a visually cluttered and competitive environment. The criteria limits the size, number, and location of signs and creates minimum standards for construction.
The Landlord will administer, interpret, and strictly enforce conformance to the sign criteria. The Tenant must immediately remove any nonconforming or unapproved signs. The Landlord shall remove any nonconforming sign not removed after delivering written notice to the Tenant.
Sign Review
Signs are to be an integral part of the storefront design. To encourage this approach signs are to be submitted during the preliminary and final submissions in storefront elevations and sections.
For final Landlord approval all signs shall be submitted in one submittal in the form of shop drawings, photographs, and material and color samples in adequate detail to be explanatory. A single final submission for all Tenant signs is required rather than a piecemeal approach. No sign shall be fabricated without first obtaining the Landlord’s approval.
The following are strictly prohibited in sign design and execution.
• No modifications to the Tenant’s trade name as specified in the Lease will be permitted in sign execution. The Tenant must maintain a unified identity.
• No tag lines may be appended to the trade name and appear on the signs. Tag lines detract from the Tenant’s name recognition.
• Individual foam or acrylic letter signs, animated components, flashing lights, formed plastic, injected molded plastic, foam board, and exposed conduit, tubing raceways, conductors, or transformers are not permitted under any circumstance.
• No advertising placards, banners, pennants, or other promotional material may be affixed to the storefront or installed within the merchandising zone. The Tenant must design a method to incorporate sale and promotional signs within the merchandising zone and submit the design for approval during the drawing review process.
A. Guidelines for Quality Sign Manufacture and Execution
Tenant signs shall be professionally manufactured and installed. The manufacturer is responsible to submit shop drawings of all signs including window graphics and temporary signs. The sign contractor shall install in accordance with the approved drawings only.
• All signs shall be of the highest quality construction. Shop fabrication and painting is required.
• All attachments, fasteners, mounting brackets, wiring, clips, disconnects, lamps, and other mechanisms required for the signs shall be concealed from view. Signs shall be designed and fabricated so that upon installation, no labels, nameplates, or manufacturer’s identification marks are visible to the public, with the exception of required UL labels.
• The Tenant is fully responsible for the actions of the sign contractor. Prior coordination of installation with the Landlord is required. Ladders, cranes, scaffolding, and other installation equipment are not permitted on the Property during operating hours. The sign contractor may be required to supply an insurance certificate to the Landlord prior to installation.
• All sign materials shall be UL labeled with labeling visible from the common area limited to the minimum required.
• Flame spread classification of sign materials may be required by City of Sunrise.
The Tenant is responsible to provide additional support when required for heavier signs. Structural detail and calculations must be approved by Landlord prior to installation.
B. Primary Sign
Each Tenant shall have one illuminated primary sign, three-dimensional in form, mounted in the vicinity of the store’s entrance. If the Tenant is permitted or required to install more than one primary sign, all signs are to be identical in design, size, and copy.
• Tenants at corner locations having two storefront elevations are required to install a primary sign at both elevations.
• Tenants utilizing an additional entrance in a single elevation are permitted to install a second primary sign only with the Landlord’s approval.
• Where a Tenant’s storefront includes an angled portion of at least 6’-0”, the Tenant is encouraged to place a sign or graphic on the angled portion of the storefront.
The illumination of the primary sign is to be fully integrated with the sign and the architecture of the storefront. Illumination may be from an internal or external source.
• All wiring for illuminated signs shall be accessed from the rear by a Tenant supplied and installed access panel. No access panels shall be permitted on the storefront fascia.
• No exposed conduit or transformers shall be visible to public view. Enclosed wireways shall be limited to 2” x 2” and painted to match adjacent background construction.
• Maximum brightness of lighted signs shall be fifty (50) lamberts measured 1’-0” from the source of light.
A workman’s switch when required shall be recessed on the top of the sign letter or cabinet. No exposed electrical workings are permitted.
Primary Sign Types
There are 5 acceptable Tenant primary sign types. Not all sign types are permitted in all phases of development.
Sign Type 1 Internally Illuminated Letters
Materials: Individual channel letters with opaque metal returns with or without translucent acrylic faces.
Restrictions: Letterforms may not exceed 16” in height with a return thickness of 4-1/2”. Letters without acrylic faces (exposed neon) must place neon a maximum of ¾” from the front face of the letter.
Sign Type 2 Silhouette & Halo-Illuminated Letters
Materials: Fabricated metal with polished, brushed or baked enamel painted finish, back-lit with warm white neon.
Restrictions: May only be used against solid sign panel. Letterforms may not exceed 16” in height, and must have a return thickness depth of a minimum of 1 ½” to a maximum of 3”.
Sign Type 3 Neon (Exposed Luminous Tubing)
Materials: Exposed luminous tubing that forms Tenant’s trade name.
Restrictions: The tubing shields may not exceed 12 millimeters in diameter. Dimmer transformers shall be used on all exposed neon tubes. No exposed tubing crossovers, raceways, or transformer boxes will be permitted. A minimum of two (2) colors shall be used.
Sign Type 4 Mixed Media
Materials: Types 1, 2, or 3 in combination with non-illuminated letter or graphic forms.
Restrictions: A minimum of two (2) colors shall be used.
Sign Type 5 Internally Illuminated Sign Cabinet
Materials: Opaque metal sign face with routed letters with push-through acrylic type. Backlight with warm white neon.
Restrictions: Acrylic shall project from ½” to ¾” from sign face. Sign cabinet shall have a maximum exposed depth of 2”. Vinyl used on face of push-through letters must be translucent and not opaque. If cabinet is rectangular or square in shape, letter copy will be limited to a maximum of 14” with an overall cabinet height of 18”. However, if creative designs and/or materials are incorporated, Landlord may consider use of larger cabinet or copy sizes.
Phase I & II Interior Primary Sign
Phase I & II Interior Tenants are permitted to use any of the primary sign types 1 – 5. The primary sign shall conform to the following:
• Signs may be no wider than width of the clear opening of the rolling grille or entry element construction (portal).
• Maximum letter height is 16” for the primary sign and 5” for the secondary message (if permitted).
• Height of sign from finish floor to be a minimum of 9’-0” and a maximum of 10’-0”.
Phase III Oasis Primary Sign
Phase III Oasis Tenants are permitted to use any of the primary sign types 1 - 5. The primary signs shall conform to the following:
• Signs are mounted to the front edge of the canopy or on the bulkhead/parapet above the storefront system. Signs mounted parallel to the canopy are either above or below the front edge.
• Signs may be no wider than 2/3 the length of the storefront.
• Signs mounted below the canopy edge may not be lower than 8’-0” above the finished floor.
• Maximum letter height is 16” for the primary sign.
• Sign materials shall be specified for outdoor exposure and constructed with weep holes as required.
Phase IV Colonnade Primary Sign
Phase IV Colonnade Tenant signs are very strictly guided by the Uniform Signage Plan For The Colonnade Outlets at Sawgrass Mills, 2005. Sign permits are reviewed by the City of Sunrise Planning and Development Department for adherence to the sign plan. Signs shall conform to the following:
• Maximum width of the sign is 2/3 the total length of the storefront.
• Total sign area may not exceed 100 s.f. for typical signs and varies for Specialty Tenant signs (refer to Uniform Sign Plan for Specialty Tenant specifics).
• Signs are mounted in the location indicated by the Uniform Sign Plan above the canopy, within the louvers, or at a specific building architectural feature.
• One sign is permitted per Tenant.
• Exposed neon is not permitted.
• Signs are limited to Type 1 black channel letters with black acrylic faces.
C. Secondary Signs
Blade signs, window graphics, and promotional signs are secondary signs. While a blade sign is required for Phase III Oasis and Phase IV Colonnade Tenants, they are optional for Phase I & II Main Building Tenants. Window graphics and promotional signs are optional for all Tenants. Be aware that promotional signs are closely monitored by property management and are only permitted after design review of the marketing program materials.
Blade Signs
Blade signs are double faced non-illuminated signs mounted perpendicular to the Tenant storefront. Blade signs are to have dimension in the sign panel itself, as well as lettering and graphics. Blade sign brackets and hanging hardware are by the Tenant and are required to be included in the Tenant’s sign submittal for Landlord approval
Materials High density foam (15 lb. or greater), routed and painted;
Kiln dried redwood or cedar, sandblasted, and painted;
Type one grade PVC solid sheeting, routed, and painted; or
Solid core panel material, applied solid core letters, painted
Restrictions Blade signs are not illuminated.
Phase I & II Interior Blade Sign (may be allowed with Landlord’s approval)
• Blade signs are mounted to the Tenant storefront construction.
• Bottom of the sign shall align with the top of storefront glazing.
• Signs dimensions shall be a maximum of 2’-0” x 2’-0” and 3” in thickness.
• Maximum height of letters is limited to 6”.
• Signs shall not extend beyond 2’-6” measured from storefront glazing.
Phase III Oasis Blade Sign
• Signs are hung from the structure of the continuous storefront canopy.
• Sign format is horizontal in form.
• Bottom of sign may be no lower than 8’-0” above the finished floor.
• Sign dimensions shall not exceed 16” deep x 6’-0” long.
• Maximum height of letters is limited to 8”
Phase IV Colonnade Blade Sign
• Signs are mounted within the pedestrian walkway to the building wall or outside canopy edge with a standard bracket that is integral to the sign. A wall mount requires backing for structural stability. It is recommended that the sign is mounted to the steel at the canopy edge when possible.
• Blade signs are a standard oval shaped sign with a palm frond that breaks out of the oval. (See sign type 30.02 for more details.)
• Sign area is 5 s.f. allowed each side for a 10 s.f. total area
• Signs must be mounted at least 9’-0” above the finished floor.
• The required vendor is Don Signs. Contact Jim Weatherall at 800 824-0880.
Window Graphics
Trade name window graphics are allowed to be applied to the interior surface of the storefront glass. Usually this is the repetitive trade name located below eye level used to reinforce identity, but may also include the Tenant’s logo. Tag lines, brand names, web addresses, trademarks, advertisements, and credit card decals are not permitted.
Materials: Silk-screened paints, gold leaf, or reverse cut vinyl letters.
Restrictions: Single color, professionally applied 4” high maximum and located 3’-0” above floor line. Horizontal spacing must be specified in the Tenant’s sign submittal.
Temporary Promotional Signs
It is the Tenant’s responsibility to obtain approval for all merchandising zone signs that are temporary. Approval must be obtained each time the marketing, sales, or hiring program or the signs themselves are revised. Initial approval of a temporary sign program does not constitute blanket approval for future temporary signs or sign programs. Absolutely no hand written or computer generated signs are allowed.
D. Informational Signs
Informational signs are used by customers, delivery services, and life safety entities to locate the Tenant Premises within the Property.
Directory Graphic
The freestanding directories listing all Tenants and mapping their locations are periodically updated by the Landlord. Tenants are listed by trade name and by merchandise category. After the Lease is signed, the Tenant’s marketing representative shall coordinate with property management to provide the new Tenant information to be included in the next directory update. The Tenant information will also be included in the next printing of the hand held paper directories.
“Open/Closed” Signs
Signs indicating the Tenant’s hours of operation as well as “Open/Closed” signs should be included in the Tenant’s sign submittal package to be approved by the Landlord. Signs shall match the overall Tenant’s sign theme. Pre-fabricated signs of this type are not permitted.
Storefront Street Address or Tenant Space Numbers
Space numbers shall be installed on each storefront and located at the bottom of the storefront glass immediately to the left of the entry opening.
• Numbers are to be white vinyl reverse cut 3” tall and 11” wide.
• Total sign area is .23 s.f. (See Sign Type 30.03 for details.)
Service Door Identification
All Tenant service doors will have standard identification with the Tenant’s name and number in vinyl professionally mounted.
• Overall panel dimensions are 6” x 1’-1”.
• Tenant name is limited to 23 characters, ½” high on the first line.
• Store number on a second line is limited to 2 ½” high.
• Total sign area is .54 s.f. (See Sign Type 30.04 for details.)
E. Food Service Tenant Signs
Food Court Tenants
Primary Sign
Each Tenant is required to install one Primary Sign mounted within the designated sign area above the front counter.
Materials A significant portion of the sign should be comprised of exposed luminous tubing forming the Tenant’s trade name.
Restrictions A minimum of two colors of tubing shall be incorporated into the sign design. A multimedia sign is encouraged for individuality.
Menu Board
A menu board is required listing all food items and prices and is suspended in front of or mounted to the wall separating customer service and food preparation areas.
Materials Internally or externally illuminated acrylic, glass, or metal, with changeable acrylic, plastic painted, silk screened, or vinyl copy.
Restrictions Commercial product advertising or supplier’s logo on menu boards is not permitted. “Daily Specials” advertising signs or signs for seasonal or temporary promotions must be integrated into the menu board or into permanent sign holder. Copy letters shall be clearly visible from 20’– 0”.
Informational Signs
Informational signs indicate specific location for customers to order and pay for the items.
Materials Durable easy to clean materials such as a PVC or metal backer panel is required.
Restrictions Dimensions are limited to 8" high x 16" long. Copy shall not exceed 2" high on a single line and contain only the following messages: “ORDER HERE“ or “PAY HERE“ Signs are to be suspended on same line as suspended light fixtures with 1/16" stainless steel cable or mono-filament. Metal or plastic chains are not acceptable.
Restaurant Tenants
Primary sign
Each Restaurant Tenant is required to install one Primary Sign parallel to the Lease Line at the interior storefront. Restaurant Tenants with exterior elevations are to supply one exterior primary sign.
Interior
Interior primary signs at the storefront shall be one of the five sign types described in IX. Sign Criteria, B. Primary Signs. Additionally, if the Tenant has incorporated awnings into the storefront design, graphics are permitted on the awnings subject to the Landlord’s approval.
Exterior
Exterior signs may be of the following sign types:
• A building mounted sign up to 3’-0” in height.
• Graphics applied to an entry canopy.
• Luminous tubing suspended behind the interior of the storefront glazing system.
Materials Materials for sign types 1 – 5 specified appropriate for exterior use.
Restrictions Exterior signs are subject to the City of Sunrise Planning and Development Department’s approval.
Menu Display
A tamper-resistant enclosure fabricated from materials appropriate to the restaurant design and storefront may be used to display actual dining table printed menus.
Materials Materials must be in keeping with the storefront design and Tenant’s theme.
Restrictions Maximum size is restricted to 2'-0” wide x 3'-0” high.
TENANT HANDBOOK – Part I
Section 2 : Tenant Construction Guidelines
I. Permit Process
All Tenants must submit to the EDP and City of Sunrise for plan review. Restaurant Tenants must also submit to the Division of Hotels and Restaurants prior to EDP and to Division of Alcohol License if serving alcohol.
The permit process can be lengthy when revisions and re-submittals are required. To avoid this, the plans must include all requirements outlined in the Design Criteria and the permit submittals must conform to the City of Sunrise Permitting Checklist. It is better to take the time initially to put together a complete submittal rather than an incomplete one just to get something started in the process. Re-submittals increase permit time by weeks !
The City prefers a single point of contact for the permit submittal. It is important that the Tenant hires a local permit expeditor experienced with this jurisdiction and its requirements. Out of town expediting services, Private Providers, or expeditors with no experience with the City of Sunrise are not recommended.
The selection of the Tenant’s general contractor and sub-contractors must occur prior to the permit process. At the time of submittal to the City, the permit application and sub-contractor applications must be signed by the qualifiers. It is the Tenant’s responsibility to select a contractor that meets the City’s requirements as well as the Landlord’s requirements. For the Landlord’s requirements see Section II, Pre-Construction Requirements.
A. City of Sunrise Contractor Requirements
General Contractors and all sub-contractors must register with the City of Sunrise and provide a copy of the State of Florida License and appropriate County Occupational License. If the company is located in a County that does not require an Occupational License, a letter on company letterhead stating such is required. Certificates of Insurance for workman’s compensation and liability insurance must list the City of Sunrise as additionally insured. No permits will be issued until all required contractor information is submitted to the City of Sunrise Building Department.
B. Permit Plan Requirements
The entire permit plan submittal of three sets is submitted to Division of Hotel and Restaurants (food service tenants only), EDP, and the City of Sunrise. It is important that the permit submittal is complete. Incomplete submittals will not be accepted by the City and cause increased permit time.
• Only Landlord approved plans may be submitted for permit.
• Permit plans shall be signed and sealed by a Florida licensed architect and engineer.
• Permit set shall include architectural, mechanical, electrical, plumbing, structural, fire alarm and fire sprinkler plans and shop drawings.
• Signed and sealed shop drawings for each low voltage system (communications, cable, POS, speakers, theft detection devices, fire alarm, etc) referenced in the plan set must be included. If low voltage is not shown anywhere in the submittal, it may be submitted separately at a later date for permit. If the Tenant is not fully prepared with subcontractors and complete plans for low voltage systems, do not include.
• Two copies of product approvals are required when any product is being replaced or added. Mark or circle (do not highlight) the type of product and specific attachment applicable to product design and type being installed. Examples of items requiring product approval submittals include windows, glass block, shutters, roof, skylights, storefronts, louvers, and doors.
• If any mechanical system alterations are to be made, two sets of Energy Calculations & Load and Heating Calculations are required, signed and sealed by the engineer and signed by preparer and owner/Agent.
C. Environmental Department of Protection Review (EDP)
Submittal to Broward County Department of Protection (EDP) is the first step for retail Tenants and is required before submittal to the City of Sunrise. This is a walk-thru review with the fee paid at the time of review.
EDP Submittal Requirements :
1. Three sets of signed and sealed permit plans.
2. Environmental Review Procedure Form (3 part form).
3. Application for Environmental Review of Construction Plans.
4. Statement of Responsibilities Regarding Asbestos (3 part form).
Approved plans shall be stamped “approved” by the EDP. The approval stamp on the three permit sets is required prior to submittal to the City of Sunrise.
D. City Of Sunrise Review
After EDP approval the Tenant permit plans are submitted to the City of Sunrise along with all required applications. The City of Sunrise Permitting Checklist must be included with the plan submittal and completed or the City will not accept the plans for review. The Tenant’s expeditor will fill out a yellow contact card that will be mailed when the review is completed by the City. The expeditor will also be given an application number and a pin number to access comments at any time via the City’s web site. The Tenant, architect, and contractor should obtain this information from the expeditor and download updates rather than call the City.
City of Sunrise Submittal Requirements :
1. Three sets of signed and sealed plans with EDP approval stamp.
2. City of Sunrise Building Permit Application signed by the qualifier and notarized.
3. City of Sunrise HVAC Permit Application signed by the qualifier and notarized.
4. City of Sunrise Electrical Permit Application signed by the qualifier and notarized. Additional electrical permit applications are required for each low voltage system including communications, cable, POS, speakers, theft detection devices, and fire alarm. Failure to include these applications for systems shown on the construction documents will delay approval and will require re-submittal to the City of Sunrise and re-review.
5. City of Sunrise Plumbing Permit Application signed by the qualifier and notarized.
6. City of Sunrise Fire Alarm Permit Application signed by the qualifier of the Landlord’s required fire alarm contractor and notarized.
7. City of Sunrise Fire Sprinkler Permit Application signed by the qualifier of the Landlord’s required fire sprinkler contractor and notarized.
Additional applications are required for site work, utility work, and changes to the buildings exterior, if applicable.
If scope includes roof work (addition, alteration, or repair to roof) a roof application is required signed by the qualifier of the Landlord’s required roofing contractor and notarized including the building code roofing form completed and product approval information provided. Samples are required for changes of material.
All structural changes require a special inspector and submittal of a special inspector form.
The applications shall list the Tenant as the Owner, not the Landlord with the exception of the electrical applications. There is a peculiarity in the code that allows the electrical application to be in the Landlord’s name. The electrical and low voltage applications should list Sawgrass Mills as the owner with the property address.
Other items requiring review by EDP and City of Sunrise for permit include:
Signs, awnings, temporary power, 30 Day temporary power, security cameras, exhaust systems and kitchen hoods, gas lines, satellite dishes, demolition, and removal of grease trap.
Tenant signs are reviewed by EDP and City of Sunrise and exterior signs are also reviewed by City of Sunrise Planning & Development Department prior to submittal to the City. The sign permit submittal shall include a notarized letter on the Landlord’s letterhead stating that the sign supplier is “approved to obtain Tenant sign permit and install the Tenant sign”. It is the Tenant’s sign installer’s responsibility to request the approval letter from the Landlord before permitting.
Re-submittal for Corrections – We strongly recommend that re-submittal for corrections prior to issuance of the permit shall be made by the permit expeditor. Re-submittals shall include :
• Corrected Pages Only. The expeditor shall insert corrections into the permit sets at the City and stamp corrected pages with amend stamp and stamp void on pages in permit set being replaced.
• A Letter from the Architect and Engineer(s) with a narrative detailing and responding to corrections being submitted. Example: Comment # 1 – Structural - explain correction and state location of correction 1 (sheet number).
Post Permit Revisions - Revisions that occur after the permit has been issued due to Tenant changes or field changes require that two sets of plans and a pink revision form be submitted to the Building Department. Extensive changes may required prior review by EDP.
• Changes must be indicated with a cloud around the revision and detailed letter, page-by-page, explaining what the revision is being changed from and what it is being change to.
• Each Change on each page should have a delta with a sequential number corresponding to each change listed.
Change of Contractor - To change the general contractor or subcontractor a Change of Contractor Form signed by the new general contractor or subcontractor must be submitted to the City. The form must be signed by the qualifier. A new permit application by either the general contractor or subcontractor must also be submitted. The new contractor must be registered with the City.
E. Division of Hotels and Restaurants (Food Service Tenants)
Food service Tenants begin the licensing process with a review of the Tenant plans by the Department of Business & Professional Regulation Division of Hotels and Restaurants. Required forms are available from the Division of Hotels and Restaurants or online. All questions regarding the plan review and licensing shall be directed to the Tallahassee office, but plan submittal is made to the Margate office.
Plan submittal shall include :
1. Application for Plan Review. (form - DBPR HR 7005)
2. Five (5) sets of plans. The Division will keep two sets and return 3 sets needed for permitting.
3. Check or money order in the amount of $150.00 payable to the Division of Hotels and Restaurants.
4. Waste and Wastewater Approval. (form - DBPR HR 7011) If the food service establishment is served by municipal water and sewer, the utility company must complete and sign the Water and Wastewater Approval Form or you may provide a copy of a water/sewer bill or connection deposit for the location.
After plan approval the Tenant shall make application to Tallahassee for licensing. The forms are provided by the Margate district office upon plan approval. Licensing takes three (3) weeks.
Final inspection is requested through the Tallahassee office. Inspection will occur 1-15 business days from the processing of the request.
F. Division of Alcoholic Beverages & Tobacco (Tenants Serving Alcohol)
Tenants serving beer, wine, and liquor are required by the state and local authorities to be licensed for the sale of the particular type of alcoholic beverages to be served.
Liquor licensing is started by making application to the Department of Business & Professional Regulation Division of Alcoholic Beverages & Tobacco Margate office. Applications are available by mail or online. Requirements differ depending on the type of liquor license the Tenant is applying for. It is recommended that the Tenant call the Margate office for the exact requirements at the start of the application process.
II. Pre-Construction Requirements
The Landlord has certain requirements that must be filled by the Tenant’s contractor prior to turnover of the premises for the start of construction.
A. Pre-Construction Submittals and Documentation
The Tenant contractor must provide the following submittals prior to the start of construction and set up a pre-construction meeting with the Landlord. The Tenant and contractor shall not be allowed access to the Premises until all documentation is received and approved by the Landlord.
1. A copy of the City of Sunrise permit for Tenant work, including copies of all permit applications. The permit and applications must be in the Tenant’s business name not the Landlord’s name (except in the case of electrical and low voltage permits).
2. A copy of the signed and sealed construction documents with building department’s review stamps.
3. A Certificate of Insurance showing evidence of required coverage and limits in the general contractor’s name. Certificates require a thirty day cancellation notice.
The certificate must have the following twelve entities named additionally insured:
The contractor's certificate of insurance should have the following language:
Sunrise Mills (MLP) Limited Partnership, its Managing Agent, SPG - FCM Ventures, LLC and their respective officers, directors, shareholders, members, partners, parents, subsidiaries, related and affiliated entities, agents, servants, and employees are additional insureds.
If the insurance company will not accept the above language, the below language is acceptable:
Sunrise Mills (MLP) Limited Partnership, Management Associates Limited Partnership and SPG - FCM Ventures, LLC are additional insureds.
Coverage and Limits:
General Liability Coverage – Commercial General Liability / Occurrence
General aggregate $2,000,000.00
Prod. comp / Op Agg. $2,000,000.00
Personal & Adv. Injury $1,000,000.00
Each Occurrence $1,000,000.00
Builder’s Risk valued for full replacement cost
Automobile Liability coverage - Hired Autos / Owned & Non-Owned Autos
Per Occurrence Limit: $2,000,000.00
Workers Compensation and Employers Liability as required by law.
4. A recorded copy of the Notice of Commencement. The Tenant must be correctly listed as the owner, not the Landlord. The Landlord shall be listed on line 7 to receive Notices in the name of Sawgrass Mills at 12801 West Sunrise Boulevard, Sunrise, FL 33313.
5. Two company checks for the Construction Deposit and the Sprinkler Drain Down Deposit.
• Construction Deposit in the amount of $5,000.00 or as stated in the Lease. The construction deposit shall be reimbursed within 8 weeks of request after settlement of fees, back charges, completion of punchlist, and receipt by the Landlord of the close-out documents.
• Sprinkler Drain Down Deposit in the amount of $250 for the first draindown of the fire sprinkler system by the Landlord. Additional draining of the system shall be at a cost of $250 per occurrence.
Checks are to be made payable to:
Phase I & II Main Building Tenants Sunrise Mills LLC
Phase III Oasis Tenants Sunrise Mills Phase III Ltd. Partnership
Phase IV Colonnade Tenants Sunrise Mills Phase IV, LLC
6. A copy of the general contractor’s Florida Contractor’s License in the name of the company constructing the Tenant improvements and under which the permit is issued.
7. A complete list of suppliers and subcontractors with contact names, telephone numbers, and addresses to be used during demolition and construction including a 24 hour emergency contact number for the general contractor.
8. A construction schedule of all activities and deliveries from start to completion.
9. A copy of the contractor’s agreement with IEM to provide construction dumpsters. All construction dumpsters must be provided by IEM only.
10. A signed copy of the Pre-construction Checklist and Space Acceptance Form.
B. Pre-Construction Meeting and Space Turnover
Prior to the start of construction the Tenant contractor shall schedule an on site meeting with the Landlord. If all pre-construction requirements have been met, the Landlord shall turn the Tenant Premises over to the Tenant contractor for construction.
The Landlord and Tenant contractor shall sign the Pre-construction Checklist and Space Acceptance Form in which the Landlord acknowledges receipt of the pre-construction requirements and release of the Premises to the contractor. The Tenant Contractor acknowledges that he is familiar with the Tenant Construction Guidelines, will enforce the Landlord’s rules and regulations on his construction site, and accepts the Premises in as-is condition.
Preconstruction Checklist and Space Acceptance Form
Tenant : __________________________________________________________
Address : __________________________________________________________
Contractor : __________________________________________________________
24 Hour Contact : __________________________________________________________
1. _____ Copy of the City of Sunrise permit and all permit applications.
2. _____ Copy of signed/sealed construction documents with City of Sunrise review stamps.
3. _____ Certificate(s) of Insurance with proper coverage, limits, additionally insureds.
4. _____ Recorded copy of the Notice of Commencement. Tenant listed as the owner.
5. _____ Check for $5000 Construction Deposit payable to proper business entity.
_____ Check for $250 Sprinkler Drain Down Deposit payable to proper business entity.
6. _____ Copy of the contractor’s Florida Contractor’s License.
7. _____ Complete list of suppliers and subcontractors with contact information.
8. _____ Construction schedule of all activities and deliveries from start to completion.
9. _____ Copy of the contractor’s agreement with IEM to provide construction dumpsters.
I have read and thoroughly understand the Tenant Contractors Construction Guidelines and agree to abide by and enforce the same on my construction site.
The Landlord is in receipt of a $5,000.00 construction deposit (check # _________). The Landlord shall hold the deposit until the Landlord’s punchlist is complete, the Close Out Package is submitted, and all chargebacks, fees, and fines are reconciled. I understand that the construction deposit may be fully or partially retained to cover chargebacks, fees, and fines incurred during Tenant construction.
I accept the Tenant space as-is. The Landlord has completed its work with no deficiencies.
___________________________________________________ ___________________
Contactor’s Representative Date
Received by :
___________________________________________________ ___________________
Landlord’s Representative Date
C. Tenant Barricade Criteria
It is the Tenant and Tenant contractor’s responsibility to maintain a secure job site and separate all construction activities from the public. When the storefront is to be removed a barricade must be constructed prior to any demolition taking place. The Tenant Contractor may use an existing barricade, if there is one in place, provided it meets the following criteria.
Tenant Barricade Specifications for Construction – Phase I & II Main Building Tenants Only
• Minimum height is twelve (12) feet or to the top of the storefront construction at the highest point of the entry portal. The height shall be consistent for all sections of the barricade.
• Bracing is required to maintain lateral stability.
• A carpet strip is required below the bottom plate to protect the Landlord’s flooring. The Tenant is responsible for any accidental damage to the Landlord’s flooring.
• In no instance shall the partition be placed further than three (3) feet from the Lease Line or closer than ten (10) feet from a permanent obstruction. The Tenant contractor shall review the location of all barricades with the Landlord prior to construction, if the barricade location has not been shown on the construction documents and pre-approved during the design review process.
• No access shall be allowed through the temporary barricade except for those Tenants with no rear service door. Barricade doors when allowed must be reviewed and approved by the Landlord.
• Partitions shall be constructed of 3 5/8” metal studs, 16” on center with ½” drywall on the public side.
• Barricades shall be taped, sanded smooth, and made paint ready.
• Paint color and store graphics are to be submitted for Landlord approval.
• A hard lid or visqueen cover is required to prevent dust from migrating into adjacent areas. If any drywall work or other work that creates dust is to be performed in the course of construction, the contractor shall be required to hang visqueen on the demising wall studs above 12’-0” to minimize the migration of dust to other areas and only perform such work when the HVAC system is shut down at night.
• Removal of the barricade by the Tenant contractor shall be coordinated with the Landlord’s approval. The disposal of the barricade is by the Tenant’s contractor at his expense.
• Repair of any surfaces damaged by the attachment and bracing of the barricade is the responsibility of the Tenant’s contractor.
• Tenant graphics / photography are encouraged to announce stores under construction or remodel on barrier walls with the Landlord’s approval.
• Promotional signs for contractors or help wanted signs are prohibited.
• The Landlord reserves the right to add its own messaging to any construction barrier wall.
D. Temporary Utilities
From the date construction begins in the Premises, the Tenant must have all utility meters registered in the Tenant’s name including water and sewer, electric, gas, cable, and phone.
In the event permanent services are not available to the Tenant for and during construction, including lighting, power, and water, temporary services may be obtained from the Landlord at the Tenant’s expense, if available. The Landlord shall provide the services at cost, the amount being payable to the Landlord on demand.
III. Tenant Contractors’ Responsibilities
The Tenant contractor assumes certain responsibilities when constructing a Tenant space at Sawgrass Mills and within the City of Sunrise.
A. Approved Design
The Tenant’s improvements shall be constructed in accordance with the plans, which have been approved by the Landlord. These plans must comply with all pertinent City, County, and State rules, ordinances and regulations. The Tenant shall not be permitted to open for business, if the improvements have not been constructed in accordance with the approved plans. The approved plans are to be kept on the job site at all times during construction.
B. Building Permit
The Tenant contractor shall apply for all permits, coordinate any government agency submittals, and pay all associated fees. The building permit shall be posted in the Premises. While the permit is pending, if the Tenant has been given possession of the space, some initial work can be performed up to first inspection and in conformity with all applicable codes.
C. Code Compliance and Inspections
The Tenant’s contractor is responsible for scheduling inspections by the necessary authorities and to comply with their requirements. Construction shall comply in all respects with applicable federal, state, county and/or local statutes, ordinances, regulations, laws and codes.
D. Quality of Workmanship
The Tenant’s work shall be performed in a thorough, first class, and workmanlike manner and shall be in good and usable condition at the date of completion. If in the Landlord’s judgment the Tenant’s work is not completed in a first class workmanlike manner, the Tenant will not be allowed to open until the deficiencies are corrected.
E. On-Site Supervision
The Tenant’s contractor shall provide a full time supervisor or representative on site at all times when construction is being performed in Tenant’s space. The Landlord shall be provided with a 24 hour emergency contact number for the contractor’s on site representative.
F. Security of Premises
The Tenant contractor shall secure the Premises during all phases of construction. In addition, the Tenant at its expense shall ensure the security of the Tenant’s premises by whatever measures the Tenant deems necessary, including the re-keying and construction of a barricade.
G. Field Verification of Conditions
The Tenant contractor after demolition shall confirm that the conditions as shown within the construction documents are correct. Unforeseen, concealed conditions shall be immediately brought to the attention of the Landlord for consideration and, if necessary, resolution in compliance with the requirements and obligations as set forth in the Tenant’s Lease Agreement.
IV. Rules and Regulations
A. Coordination and Cooperation
Routine inspections shall be performed by the Landlord for compliance with the approved Tenant plans, general safety standards, and adherence to the Construction Guidelines. The Landlord shall have the right to stop work whenever necessary to obtain compliance with applicable building and safety codes or the approved plans.
No contractor participating in the Tenant’s work will at any time damage, interfere with, or delay any other construction or operations on the Property. In the event the Tenant’s contractor willfully violates requirements of the Construction Guidelines or the Lease, the Landlord may order the Tenant contractor to remove its equipment and/or employees from the Landlord’s property.
Prior notification must be given to the Landlord for access to other Tenant spaces or Landlord areas for the routing of mechanical, electrical, or plumbing work. The Landlord shall arrange access for the Tenant contractor to other Tenant spaces and the contractor should be prepared to perform this work during off-hours. The contractor may be required to pay a Tenant’s employee for after hours time not covered by the employer.
All work by the Landlord’s required contractors for fire sprinkler, roofing, and fire alarm must be scheduled with the Landlord. The Tenant’s contractor is expected to manage the required contractors. The Landlord takes no responsibility for the required contractors’ activities.
B. Job Conduct Guidelines
Workers shall be confined to areas of construction and are required to maintain good discipline.
No smoking is allowed in the buildings at any time. Exterior service courts are designated smoking areas.
Sawgrass Mills maintains a 100% drug and alcohol free workplace. Any person observed to be under the influence or in possession of controlled substances or alcohol while on the property will be removed immediately and not allowed to return.
C. Contractor Parking
Contractor parking is restricted to areas designated by the Sawgrass Security. Construction vehicles parked other than in designated areas may be subject to towing without prior notification. Towing and retrieval costs are at the vehicle owner’s expense and may also be deducted from the construction deposit. No overnight parking is permitted.
Parking in driveways, fire lanes, and established loading zones are strictly prohibited and enforced by both Sawgrass Security and the Sunrise Police department. Delivery vehicles must unload in the loading zone within 30 minutes and then move out. Contractor vehicles must be marked. Unattended parked vehicles in loading zones will be towed at the vehicle owner’s expense and may also be deducted from the construction deposit.
D. Contractor Entrance, Sign In, and Exit
Contactors entering the main building must enter through Service Court B-4 directly north of the Entrance # 3 (Blue Dolphin entrance). All construction personnel must sign in at the Sawgrass Mills Security Office and present a driver’s license or other valid photo I.D. Construction personnel are issued a “contractor badge I.D.” to be worn while on site and returned to the security office when signing out. Any construction personnel not properly identified may be escorted off property or removed by the police.
At 11:00 pm the main entry doors are locked and all contractors are to exit through the fire corridors. Fire doors are locked and re-entry is not possible. No doors are to be propped open. Contact Sawgrass Security for re-entry at 954 846-2322.
After 11:00 pm the property’s security system is activated and all entry, exit, or movement within the building may be made only after notifying Sawgrass Security to avoid false alarms. Security will provide an escort when notified. Violators will be fined and may be challenged by Sunrise Police Department.
E. Work Clothing
Complete coverage of arms and legs is required at all times. All shirts must have a minimum of four inch sleeve length over shoulders and must be worn at all times. No shorts, cut-off, tank tops, etc. are permitted. Eye protection and hard hats are to be worn while overhead work is in progress. Work boots are required. Open toed shoes and tennis shoes are not permitted. OSHA rules and regulations apply.
F. Work Hours and Construction Noise
Construction activity may take place 24 hours a day.
Loud or malodorous activities shall be performed during off hours from 11:00 pm to 9:00 am.
Storefront work must be complete by 8:00 am when the main entry doors are opened to the public.
G. Construction Barricade
The Tenant’s contractor shall construct and maintain a barricade built according to the Landlord’s specifications. The contractor is responsible to protect the common area flooring and adjacent wall surfaces and to repair the Landlord’s common area finishes to a like new condition when the barricade is removed.
Barricades shall only be permitted to have an entry door when there is no rear service entry. Carpet shall be placed at the entry to prevent the tracking of dust through the common area and shall be cleaned daily. Fines will be levied for clean up of contractor footprints on floors or pavers.
H. Work Areas
The Tenant’s contractor shall contain all construction operations within the Premises. Special permission is required for access to any Landlord area outside of the premises, other Tenant spaces, or for storage or staging outside of the Tenant’s premises. Common areas, service corridors, and parking lots must be kept clear of the Tenant’s equipment, tools, construction materials, merchandise, fixtures, and debris.
All precautions shall be taken by the contractor to insure that dust and fumes from demolition and construction remain within the barricade and shall not migrate into the common area or other Tenant spaces.
I. Temporary Construction Power
If permanent power is not available at an existing Tenant metered panel, temporary electrical may be available from the Landlord at the Tenant’s expense. The Tenant’s contractor is responsible for distribution and set up of safe electric. Payment to the Landlord is due upon demand.
GFI is required on all electrical systems and equipment. All extension cords shall be like new without exposed wires, breaks, splices and 100% free of tape.
J. Electric Room Access
All electrical contractors must arrange access to the electric rooms with the Landlord. Contractors are responsible to replace all panel covers and leave the electric room safe and clean of debris.
K. Roof Access
Access to the roof is restricted to Landlord’s personnel and designated contractors only. No Tenant contractor shall be allowed roof access without coordination with the Landlord. Roof access is obtained through Security.
The Landlord’s required roofing contractor must perform all re-roofing and patching to maintain roof warranties. The roofing contractor is required to sign in and out with Security.
Under no circumstances will any air or crane lifts of equipment or materials be allowed without prior written approval. Notice of 48 hours to the Landlord is required for coordination. The air or crane contractor must provide an insurance certificate with the same coverage, limits, and additionally insureds that are required for the general contractor. Lifts shall only only be performed during off hours and over unoccupied space.
L. Deliveries
All deliveries are to be made at loading areas and through rear service doors only. The common area entry doors may not be used for deliveries. Vehicles left unattended in loading areas will be towed away.
Any delivery that must cross the common area shall be scheduled before 10:00 a.m. and shall be coordinated with the Landlord. The Tenant contractor is responsible for clean up of any dust or debris tracked through the common area. Hard cast steel wheels are not permitted on the common area flooring. Delivery carts and dollies must have rubber wheels or pneumatic tires.
The Landlord shall not accept deliveries on the Tenant’s or the Tenant contractor’s behalf.
M. Tools and Equipment
Tenant contractors must provide their own tools and equipment. At no time will the Landlord lend or rent tools and equipment to contractors.
Contractors are required to obtain permission to bring lifts or similar equipment on the Property. The contractor will be responsible for any damage caused by the equipment or as a result of its usage. Diapers shall be used to prevent stains from machinery leaks. Tire marks must be prevented by only running equipment on plywood or similar protective sheeting.
Gasoline and diesel powered equipment is prohibited from use in the building.
N. Debris Removal
Construction debris removal from the Tenant Premises to a construction dumpster and off site is the responsibility of the Tenant contractor. Dumpsters may only be provided by the required refuse contractor. It is the contractor responsibility to anticipate servicing needs. Be aware that there is a 24 hour delay for servicing. Calls for ‘dump and return’ should be made by noon. Calls after 5:00 p.m. will be serviced in 48 hours.
The location of the construction dumpster shall be coordinated with the Landlord prior to delivery. The Tenant contractor is responsible for the protection of the Landlord’s paving from damage caused by the setting and removal of the dumpster.
At all times the surrounding area must remain clear of debris and the area cleaned after removal of the dumpster. The Landlord at no time assumes responsibility for unauthorized use of the container by Tenants, contractors, or the public.
All disposal of hazardous waste shall be in accordance with all local, state, and federal regulations.
At no time may the Landlord’s trash compactors be used by Tenant contractors. Any contractor dumping in the compactor is responsible for damage and a pull fee for each occurrence will be deducted from the construction deposit.
O. Welding
Whenever welding is performed within the premises, a fire watch will be in effect during and up to an hour after completion of the welding activity. A fire extinguisher must be on site in the Premises at all times. Welding activities shall be scheduled with the Landlord. Under no circumstances will any welding, cutting, or soldering be permitted during a sprinkler shut down.
P. Slab Penetration and Saw Cutting
Slab penetrations are to be shown on the final construction documents and approved in advance by the Landlord. Landlord approval does not relieve the contractor of responsibility for damage to Landlord or Tenant utilities or property.
No slab cutting is to occur without prior radar verification of in-slab or under-slab conditions. The slab must be radar inspected and a test report submitted to the Landlord and approved for cut locations prior to scheduling the slab cutting. The slab cuts are to be marked and the area to be radar inspected clear and accessible in preparation for testing. Testing may only be performed by a subcontractor who provides subsurface or ground penetrating radar services.
Core boring and sawcutting shall be coordinated with the Landlord. All excess water shall be removed immediately. Cutting machines are to be electrically powered. When pouring the slab infill anti-hydro mix is required.
All penetrations are to be properly sealed to maintain fire ratings of assemblies and to prevent leaks.
Q. Flooring
Sawgrass Mills highly discourages the use of VCT, simulated wood, or other types of non-porous flooring or the use of any water soluble mastic or glue during installation. Use of these materials, even if approved by the Landlord for cosmetic result, shall not be construed to indicate that the practical application of such products under certain conditions will be successful. Tenant accepts full responsibility for the installation of any type of non-porous flooring or the use of water soluble adhesives during installation.
R. Fire Protection
Any modifications to the fire sprinkler systems must be performed by the Landlord’s required fire sprinkler contractor and scheduled with 48 hours notice. At no time will the fire sprinkler system be shut down without notifying the Landlord.
Drainage of the system is performed by the Landlord at the contractor’s expense. The Landlord’s fee for each draindown is $250 and is paid by check. The system may only be drained Monday through Friday from 8:00 a.m. to 7:00 p.m. and must be restored at the end of the work day.
Sprinkler heads are to remain operable during construction except during work to modify the system. Contractors must use extreme caution and awareness when working near pressurized lines or heads. In the event of a broken sprinkler head or line, the Landlord is to be notified immediately.
S. Damage Repair
The Tenant contractor shall be responsible for the repair or replacement of any damages to the Landlord’s property or other Tenant’s premises caused during the course of the Tenant’s work. All repairs must begin within 24 hours. Any repairs that are not satisfactorily completed by the Tenant’s contractor may be completed by the Landlord at the Landlord’s option, the cost of which shall be deducted from the construction deposit.
V. Safety
Safety requires continual emphasis, inspection, and enforcement. All construction personnel are required to follow all applicable Federal, State and OHSA safety regulations as well as Sawgrass Mills’ policies. Any person who chooses not to comply is subject to disciplinary action including removal from the Property.
• The use of radios, tape players, or headphones is prohibited; they are safety hazards.
• Housekeeping, safety, and efficiency go hand-in-hand. All areas must be cleaned daily.
• Possession and/or consumption of alcoholic beverages or illegal substances on site are strictly prohibited. Violators will be immediately removed from the Property.
• Harassment is not tolerated. Violators will be immediately removed from the Property.
• Fire extinguishers in good working order shall be located on every Tenant job site.
A. Personal Protective Equipment
All employees and visitors shall wear appropriate attire, including long pants, shirts, and work shoes. Construction personnel shall wear hard hats and safety glasses at all times when overhead work is taking place. Appropriate eye/ear protection, protective clothing, and footwear must be worn when performing or working around hazardous operations.
B. Mechanized Equipment
Seatbelts must be worn when riding in vehicles and/or operating mechanized equipment (forklifts, earth moving equipment, motor vehicles) and speed limits and traffic rules are to be obeyed. Only trained, qualified persons are permitted to operate, maintain, and service mechanized vehicles.
C. Fall Protection
All employees exposed to a fall hazard of 6 feet or more in height shall be protected by either a guardrail system consisting of a top rail, mid-rail, and toe board or a fall arrest system consisting of a Class III full body harness, lanyard, and a proper anchorage point.
Floor and roof openings/holes must be protected by a guardrail system or by a strong cover. All covers must be secured and marked “HOLE – DO NOT REMOVE.” Under no circumstances will any person permit a hole or an opening to be left unprotected.
D. Ladders and Scaffolding
All ladders and scaffolding must be inspected daily before use. Defective ladders will not be allowed on site. Extension ladders must be secured at the top and bottom and extend three feet above all landing areas. Stepladders must have spreader bars open and locked and the top two steps cannot be used. Both hands must be used when ascending or descending all ladders.
All scaffolding must have all working levels fully planked. Braces, base plates, access ladders, proper guardrails, and toe boards must be installed.
VI. Required Contractors
The Landlord requires that certain contractors are used for fire alarm, fire sprinkler, refuse, and roofing to maintain warranties and proper operation of life safety systems.
A. Fire Alarm – All Tenants
Simplex Grinnell/Tyco
Attn Albert Yahia
Tel 954 862-5230
Cell 305 216 3980
B. Fire Sprinkler – All Tenants
Simplex Grinnell
Attn Roger Ledgester
Tel 305 986 2950
Fax
C. Refuse – All Tenants
All Service Refuse
David Goldberg
954-327-9531
D. Roofing
Phase I&II Main Building and Phase III Oasis Tenants Only
Decktight Roofing
5680 NW 17th Avenue
Ft. Lauderdale, FL 33309
Attn Randy Carney
Tel 954 970-8565
Fax 954 970-6881
Phase IV Colonnade Tenants Only
Laumar Roofing
800 SW 21st Terrace
Ft. Lauderdale, FL 33312
Attn Walter Hartman
Tel 954 321-8335
Fax 954 321-8308
VII. Certificate of Occupancy and Tenant Opening
A. Smoke Test for Mechanical Final
The City requires a smoke test for all Tenants located in areas served by a common smoke evacuation system. Prior to the official smoke test the Landlord requires that a preliminary smoke test is performed coordinated with the Landlord to verify that the mechanical and life safety systems are working properly. The test must be performed during morning off-hours and scheduled with the Landlord and sub-contractors.
The following is tested for proper operation :
• Smoke detectors (addressable duct detector only) in HVAC return duct.
• All life safety devices including strobes, emergency lights, fire dampers and fans.
• Mechanical systems automatic shut down.
Procedure :
• Schedule test with 48 hours advance notice to the Landlord. Landlord must be present during testing.
• Smoke detector sub assembly is removed prior to execution of smoke test.
• Required smoke candle specification is Mars # 79350, White Smoke Candle with burn time of 45 seconds and smoke volume of 150 cubic feet manufactured by Motors & Armatures, 250 Rabro Drive, East Hauppauge, N.Y. (Tel 631 348-0200) Sulfur dioxide smoke candles are not allowed.
After successfully completing the preliminary smoke test, the Tenant contractor may coordinate a final smoke test with the City of Sunrise Building Department, Fire Department, the required fire alarm contractor, and the Landlord. The Landlord requires 48 hours advance notice for any smoke test.
B. Certificate of Occupancy
The City requires that the Tenant contractor schedules and passes all final inspections to close out the Tenant permit and obtain a Certificate of Occupancy or Certificate of Completion.
• A Certificate of Occupancy is issued for new construction.
• A Certificate of Completion is issued for Tenant remodeling a space occupied by the Tenant.
Inspections must be called by 1:00 pm for inspections to be held the following day. The Tenant contractor must carefully coordinate the inspections and proper order of inspections with the City.
C. Merchandising
The Tenant may not begin merchandising the space until a final and unconditional Certificate of Occupancy is obtained from the City of Sunrise to insure that all Life Safety System requirements have been satisfied, and it is safe for the Tenant to occupy the space.
The Tenant shall provide dumpsters for the removal of merchandising debris at the Tenant’s expense. Dumpsters must be obtained though the required contractor, IEM. The location of the dumpster shall be coordinated with the Landlord. The Tenant shall protect the Landlord’s paving from any damage which may occur during the setting and removal of the dumpster.
The Tenant is responsible for removal of all debris from the Tenant premises. At no time may debris be stockpiled at the rear service door, in service corridors, in the common area, or outside of the dumpster.
Any merchandising that shall occur after the Property is closed and the entry doors are locked at 11:00 pm must be coordinated with Sawgrass Security.
D. Occupational License
Tenants are required to obtain an Occupational License from the City of Sunrise. After Certificate of Occupancy and merchandising is complete, the Tenant shall call for an Occupational License fire inspection at 954 746-3470. If the inspection is passed, a report is issued to the Tenant which is required when making the Occupational License application.
Applications are made in person by the business owner or an authorized owner-agent. Payment must be made by check or money order.
The following is required for Occupational License application:
• A Certificate of Insurance with City of Sunrise as the certificate holder. It should read “City of Sunrise, Occupational License Department, 3801 N. University Drive, #401, Sunrise, FL 33351”. The required coverage is $100,000.00 general liability, and $5,000.00 property damage. The Tenant’s business address must be noted on the certificate.
• Fire Inspection completed and a copy of the inspection report.
• A Copy of the Certificate of Occupancy.
• A Copy of Owner’s Driver’s License.
Note: The Occupational License is renewed by September 30 annually.
E. Tenant Opening
The Landlord shall be notified by the Tenant when all Tenant responsibilities are complete and when the Tenant anticipates that it will open for business. The Landlord shall confirm that all Lease obligations for insurance and advanced rent are met and that the Tenant may open for business as scheduled.
VIII. Tenant Project Close-Out
The Tenant contractor is required to complete a Landlord punchlist and provide the Landlord with certain close-out documents. The construction deposit will not be processed for reimbursement until all close-out items are received.
A. Punchlist
Upon completion of the Tenant work the Tenant contractor shall notify the Landlord that he is ready for the Landlord to inspect the contractor’s work and to create a punchlist of all construction items to be repaired and completed for close out of the Tenant construction. Any punchlist items that are not satisfactorily completed by the Tenant contractor may be completed by the Landlord at the Landlord’s option, the cost of which shall be deducted from the construction deposit.
B. Close-Out Package
The Tenant contractor shall submit the following items to the Landlord in a tabbed binder with a copy to the Tenant.
1. Copy of the permanent and unconditional Certificate of Occupancy or Certificate of Completion issued by the City of Sunrise.
2. Copies of all building permits and permit inspection card indicating inspection and approval by the issuer.
3. Updated and complete list of all contractors, subcontractors, and suppliers who supplied labor or materials for the Tenant improvements including contact names, phone numbers, and addresses.
4. Original lien waivers from all parties supplying labor and materials for Tenant’s work which are notarized and unconditional using only the form provided in the Tenant Handbook. For any lien that has been filed, a recorded Satisfaction of Lien is required to verify all liens and claims have been paid in full and settled.
5. One year minimum warranties from the Tenant’s contractor and sub-contractors.
6. Accurate as-builts of Tenant construction in the form of pdf files saved to disc.
7. Certified HVAC Test and Balance Report.
8. Fire sprinkler shop drawings and calculations.
C. Reimbursement of Construction Deposit
After completion of the punchlist and receipt of the Close-Out Package, the Landlord shall compile any charge backs for work performed by the Landlord at the Tenant’s expense and fees or fines for violations by the Tenant Contractor and reconcile them against the construction deposit. The Landlord shall notify the Tenant contractor of the remaining balance and accept a written request from the contractor for reimbursement. The remaining construction deposit shall be reimbursed to the contractor within 8 to 10 weeks.
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* Inclusion of this information will avoid a common permit review comment requesting telemetry readings, electrical load calculation, and complete riser diagram. Obtaining one month of telemetry readings from FPL is a lengthy process and an avoidable delay during permitting.
Special attention should be given to any information highlighted in bold or within a text box. Information is highlighted to advise against common pitfalls during the design, construction, and permitting processes.
Utility costs or charges for any service to the Leased Premises shall be the responsibility of the Tenant from the date the Tenant commences work or is obligated to commence work, whichever is earlier.
Sawgrass Mills highly discourages the use of VCT, simulated wood, or other types of non-porous flooring or the use of any water soluble mastic or glue during installation. Use of these materials, even if approved by the Landlord for cosmetic result, shall not be construed to indicate that the practical application of such products under certain conditions will be successful.
Tenant accepts full responsibility for the installation of any type of non-porous flooring or the use of water soluble adhesives during installation. In the alternative, sealed concrete floors may be used with the proper product selection for the conditions that are present.
Fire alarm shop drawings and a fire alarm permit application from the Landlord’s required contractor are required at the time of initial permit submittal. Permit submittals that do not include a fire alarm submittal will be considered incomplete by the City of Sunrise and rejected.
Fire sprinkler shop drawings and a fire sprinkler permit application from the Landlord’s required contractor are required at the time of initial permit submittal. Permit submittals that do not include fire sprinkler will be considered incomplete by the City of Sunrise and rejected.
All low voltage systems (i.e. communications, cable, POS, speakers, theft detection devices, and alarm systems), if included in the permit set of plans will have to be accompanied by permit applications from the vendors of each low voltage system. If the Tenant has not selected the vendors/contractors who will be providing and installing these systems, then the systems should not be shown on any of the plan sheets.
Approval of any storefront or individual canopy modifications by the Landlord is for design only. Approval by the City of Sunrise Planning & Development Department as well as the Building Department is required for permit. The City review process is strenuous and signed and sealed shop drawings that are structurally engineered are required.
Approval for any storefront modification by the Landlord is for design only. Approval by the City of Sunrise Planning & Zoning as well as the Building Department is required for permit. The City review process is strenuous and signed and sealed shop drawings that are structurally engineered are required.
Alterations to the exterior of the base building are reviewed by The City of Sunrise Planning and Development Department. The review process can be lengthy and should be started early.
Sawgrass Mills highly discourages the use of VCT, simulated wood, or other types of non-porous flooring or the use of any water soluble mastic or glue during installation. Use of these materials, even if approved by the Landlord for cosmetic result, shall not be construed to indicate that the practical application of such products under certain conditions will be successful.
Tenant accepts full responsibility for the installation of any type of non-porous flooring or the use of water soluble adhesives during installation. In the alternative, sealed concrete floors may be used with the proper product selection for the conditions that are present.
The Landlord is in the process of redesigning the fire alarm protection system. Verify with the Tenant Coordinator that you have received the most up to date information before commencing any design of the fire alarm plans for retail and restaurant spaces.
Failure to incorporate load calculation information on permit plan submittal may delay the buildout timeline. As an alternative to using the Landlord supplied data, which must be verified, telemetry readings can be obtained through FPL. The telemetry readings require 30 – 60 days for completion and are subject to FPL’s availability.
The Tenant architect shall check the Tenant plans to verify the inclusion of the following before submittal to the City of Sunrise for permitting.
After all final inspections the contractor shall bring the permit card to the City along with all required paperwork to close out the permit. The permit is not closed out until this step is completed.
During permitting, the City of Sunrise plan reviewers for each discipline will check for compliance with the Schirmer Report. It is important that the Tenant plans note compliance with each aspect of the requirements. (See III. Preparation of the Permit Drawings for a checklist of common rejection comments.)
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