Exercise I - Question Only



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Comptroller's Course 1400

Exercise I

Instructions: Please carefully follow the instructions for each section of the assessment. This is not a memory test. If in doubt, please use the web to find your answers.

A. Fill in the blanks.

1. What was the maximum per diem rate in May 1998 for London, England? $_________

2. What is the smallest discount that University employees receive when they purchase tickets through Arrington and fly o TWA? $___________

3. If a traveler received a travel advance and did not use all the funds, the unused funds must be deposited with the Bursar on Form # __________ and the money must be deposited into FAS account number _________________.

4. When using a super saver airfare an employee will be reimbursed for the additional travel expenses as long as the:?

a. Total cost of meals, lodging and rental car expenses (extra expenses) and reduced fare does not exceed the ________________________ to business destination, and

b. Expenses are incurred in the __________________ on days that are ______________to the business activity.

5. What is the University’s daily contract price for a full-size Budget car rental ? _________

6. Under the revised travel policy, the traveler may request reimbursement for meal expenses by using either _______________ expenses or the ________________ method.

7. A traveler submitted a hotel bill for 500 German Marks (DEM). The hotel stay was for five days beginning March 01, 1998. Convert this amount into US dollars? $___________

8. All business meal reimbursements must be charged to an FAS sub account in the range of _________to __________.

9. A traveler cannot request a travel advance more than _______days before the start of travel, except for advance purchase of airline tickets?

10. If a traveler takes the lodging per diem, the _________ per diem must also be taken?

B. Circle the correct answer.

11. When flying domestically, employees may fly first class only under the following conditions…?

a. Employee has a physical disability

b. Lack of available space

c. Traveling to teach courses under the auspices of The University

d. Traveling to participate in University development and fund activities

e. Only a and b

f. All of the above

12. If an individual is reimbursed on the basis of actual expenses, original receipts are always required for…?

a. Business meals under $75

b. Single meal that is $75 or more

c. Lodging

d. Electronic (e-tickets) airline tickets are purchased for $75 or more

e. Only b, c and d

f. All of the above

13. When flying internationally, employees may fly business class if…?

a. Employee has a physical disability

b. Lack of available space

c. Cancellation of service

d. Traveling to teach courses under the auspices of The University

e. Traveling to participate in University development and fundraising activities

f. Only a, b, and c

g. All of the above

14. In order for Travelers to get reimbursed for business meal expenses, they must provide the following…?

a. Names of attendees, date, time, and place

b. Original receipts regardless of dollar amounts

c. Specific business purpose

d. All of the above

C. Circle true or false.

15. Airline tickets can be directly billed to a FAS account by using University Travel?

a. True b. False

16. An employee attended a training session in downtown Chicago. The employee can be reimbursed for his/her lunch expenses because they were not provided in the registration fee?

a. True b. False

17. When renting a car in a foreign country the traveler should be advised to always take insurance coverage?

a. True b. False

18. Restaurant tear tabs receipts (check stubs) are acceptable documentation for meals greater than $75 as long as the restaurant’s name appears on the receipt and the amount was recorded by the waiter/waitress?

a. True b. False

19. If an employee chooses to be reimbursed for meals on the basis of the M & IE per diem, the per diem must be applied to the entire trip and the first and last days of travel must be prorated?

a. True b. False

20. Alcoholic beverages can never be charged to a federal grant or contract?

a. True b. False

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