DATE AMENDMENT ISSUED: November 28, 2017 - …



AMENDMENT #3FORRFP NUMBER 0A1190DATE AMENDMENT ISSUED: November 28, 2017 The State of Ohio, through the Department of Administrative Services is requesting proposals for a NextGen eProcurement Solution DATE ISSUED: September 28, 2017 INQUIRY PERIOD BEGINS: September 28, 2017 INQUIRY PERIOD ENDS: November 22, 2017 at 8:00 am EST OPENING DATE: December 11, 2017 OPENING TIME: 1:00 P.M. OPENING LOCATION: Department of Administrative Services General Services Division Bid Desk 4200 Surface Road Columbus, Ohio 43228-1313 Attached are pages 17, 66, 67, 69 and 71 from Supplement 1. Remove the corresponding page from the existing RFP and replace with the attached. Supplement 1:NextGen eProcurementScope of WorkSupplier EnablementThe Supplier Enablement component must integrate with OAKS eSupplier system (see Integration Section) which will be the official Supplier registration component for Ohio and the eProcurement Solution must use data from these registration accounts to support all procurement activities. OAKS eSupplier registered Suppliers (aka OAKS Financial Suppliers) must access the eProcurement Solution through their eSupplier account (see Section 4.3, Enterprise Identity Management). In addition, the Supplier Enablement component of the eProcurement Solution must provide an additional registration entry point for Suppliers that are only looking for access to State solicitation opportunities and the solicitation notification and on-line responding functionalities of the system. The eProcurement Supplier Enablement registration component will require these Suppliers (aka eProcurement Suppliers) to establish and maintain an account defining who they are and what they sell along with other key data elements needed by the State to procure from and pay the Supplier. These eProcurement Supplier registrations will remain separate from the OAKS eSupplier system until a Supplier has been identified as to receive an Award, at which time the Integration component of the eProcurement Solution will pass the Suppliers data to OAKS to establish a full OAKS Financial Supplier registration account in that system. Reference Future State Process Map for how the State intends to use this functionality (Click on link: Envisioned Future State Procurement Process Map).Inline NarrativeOfferors must provide a detailed narrative response that describes overall Solution components that will meet the objectives and requirements of Supplier Enablement. The State suggests that offerors illustrate the rationale, merits, completeness, innovation, capabilities and limitations of all solution components including: technical, software elements, process elements, services, integrations and other operating considerations as part of their narrative responses to this RFP.The State further encourages offerors to provide screen captures, diagrams, graphics or other information of relevant elements of their solution to illustrate to the State the degree of compliance with State requirements wherever possible and within the page limit(s) of this Supplement as required by the RFP. Offeror Comments ColumnOfferors must highlight their approaches in the comment field and provide insights to the State as to benefits or limitations as well as rationale to the Approach and Level(s) of Effort. Offerors must include text oriented verbiage in this column to offer the State a complete solution as required. Simply repeating the requirement and agreeing to comply is an unacceptable response and may cause the Proposal to be rejected.Page 17Technical & Integration RequirementsThe State has made investments in IBM Customer Digital Experience and Identity Management as well as the Enterprise Service Bus (ESB) and Identity Management solutions Oracle Fusion Middleware platform that are the standard for general Enterprise use across State systems and systems architectures. The State has significant interest in leveraging these tools, wherever possible. In particular, the State requires that offeror solutions use the State Identity Management solution for authentication.? Offerors are encouraged to consider the potential use of these tools to meet functional and technical requirements, where appropriate. Offerors are not being required to transition from their existing tool sets used within their eProcurement platform; however, offerors must base their proposed integration solutions on the assumption that the State’s ESB will be used to provide SOA functions and Web Services (in general) to develop/provide the State’s portion of integrations/interfaces. on the State’s preference that the offeror will integrate with State systems (See Section 4.4 of Supplement 1) through the State’s Oracle Fusion Middleware platform regardless of technical approach (e.g., FTP, SOAP, REST, etc.).? If an offeror proposes an integration that does not use the State’s middleware platform, offerors are to describe in detail the proposed solution and rationale for the approach.There are other existing State systems that do not require integration/interface but have specific disposition requirements later in this section that must be addressed in offeror proposals.Offeror Note: Should the offeror solution require use of the State’s tools identified in this section Contractors will be required to obtain their own licenses. Offeror proposals must include the costs of these licenses in the Bill of Materials Tab within the Cost Workbook. State Portal ElementsFor all elements exposed to State workers or the general public, the State has standardized on the use of the IBM Customer Experience Suite. The State maintains a License Bundle that includes the following software components.State Licensed IBM Customer Experience Suite: Modules and Software elements:IBM WebSphere Portal Server V8.5IBM WebSphere Portal Personalization V8.5IBM WebSphere Portal Search V8.5IBM WebSphere Application Server Network Deployment V8.5.5IBM DB2 Workgroup Server Edition V10.5IBM Watson Content Analytics V3.5IBM Tivoli Directory Integrator Identity Edition V7.1IBM Security Directory Server V6.3IBM Web Experience Factory Designer V8.5IBM Web Experience Factory V8.5IBM Connections Content Manager Extranet V5.0IBM Connections for Extranet V5.0IBM Web Content Manager V8.5IBM Sametime Limited Use V9.0IBM Sametime Proxy Server V9.0IBM Sametime System Console V9.0IBM Sametime SDK V9.0IBM Forms Viewer V8.2IBM Forms Server V8.2IBM Forms Designer V8.2IBM Forms Experience Builder V8.6.1IBM MobileFirst Platform Foundation Enterprise Express V7.0IBM DB2 with BLU Acceleration Pattern 1.2.2IBM Web Content Manager For more details on each product, please see: Customer Experience Suite License Bundle Details at and Integration Management: Oracle Enterprise Service Bus Fusion Middleware PlatformThe State has standardized and will use the Oracle *Enterprise Service Bus Fusion Middleware Platform to provide the State portion of any integrations or interfaces with State systems required for the Solution. The State maintains a License BundlePage 66that includes the following software components, all of which are available to offerors (as part of their Proposal) and Contractors performing the work.State Licensed Oracle *Service Bus Modules Fusion Middleware Platform and Software elements:Oracle Middleware Component Product ElementsImplementation & VersionOracle SOA SuiteOracle BPEL Process ManagerOracle Human WorkflowOracle Business RulesOracle MediatorOracle Service Bus Technology,Enterprise Application and Cloud AdaptersOracle Enterprise Scheduler ServiceSOA Spring ComponentReal-Time Integration Business InsightEnterprise Manager Fusion Middleware ControlOracle JDeveloper with SOA IDE extensionsother suite components as required by the abovePrivate Cloud built on Version 12.2.1.1.0Oracle Integrated Cloud ServiceUnlimitedPublic CloudOracle BPMBPM EnterprisePrivate Cloud built on Version 12.2.1.1.0Oracle Managed File TransferMFT Enterprise SOA Domain ExtensionPrivate Cloud built on Version 12.2.1.1.0Enterprise Identity ManagementThe Ohio?Digital Experience Program (also known as EIDM – Enterprise Identity Management) will provide a secure digital identity experience including an intuitive and interactive user experience for Ohio’s citizens, businesses, and employees. ?The program provides centralized?administration and synchronization of user identities to enable?user provisioning and de-provisioning of identity and access for?state systems. The *eProcurement Buyer Solution Portals must, for State employees *and OAKS Financial Suppliers, provide secure login capabilities through integration with the State's Enterprise Identity Management system. Program delivery is aligned around four distinct pillars that support a consistent user experience for State of Ohio services constituents:Enterprise Identity Pillar: Enterprise ID Management Framework having the following capabilities:User Provisioning2-Factor Authentication (2FA)Single Sign-onFederationIdentity ProofingLogging and MonitoringFraud and Risk Analytics Pillar: A comprehensive, risk-focused fraud detection and analytics service that can detect, prevent, analyze, and report on fraudulent activities in real time. This enterprise, thin-layer tool is built upon the Feedzai Data Science Framework and provides: Continuous Machine LearningReal-time DetectionScalable and Accessible Big DataKey GraphicsPage 6720592003048120* Portals00* PortalsSOFTWARE TOOLS and VERSIONSIBM Connection 5.5 CR2ISAM – Authentication ServerIBM Forms Exp Builder 8.6.1.1ISIM – IBM Digital Experience WECM (DX)WAS – Web Sphere Portal Server V8.5.5.10WebsealISAM Policy Server 9.0.1.5Experian (ID Proofing)WECMFeedzai (Fraud & Risk Analytics)Page 69SystemDescriptionReplaceIntegrate Data & ProcessLinkConvert/Migrate DataRequirementsCOGNOS/TABLEAUOAKS reporting module that includes an Ad Hoc report building tool. ?The Contractor will include eProcurement Spend Management/Reporting data, reports and analytical tools within the OAKS BI environment including the integration of eProcurement data sources into COGNOS from the eProcurement reporting solution. Complaint to Vendor Form A web based form used to submit a compliance complaint about a contract vendor.??Replace this functionality in its entirety within the eProcurement solution. CoopMap An application to record Political Subdivisions that have requested to purchase from State contracts and display data in an interactive map format. ?Replace this functionality in its entirety within the eProcurement solution. GSA Elibrary Website (GSAE) GSA reference website used by buyers to research GSA schedules. this data via a link on all pertinent/required procurement workflows to support procurement reference data PeopleSoft eSourcingAn on-line bidding component of OAKS (PeopleSoft Strategic Sourcing module) for price-based solicitations and reverse auctions. Features include building the solicitation, emailing supplier notices, public posting and supplier bidding through their eSupplier account. ??Replace inclusive of design and implementation in its entirety within the proposed eProcurement solution. PeopleSoft eSupplier A self-service vendor registration component of OAKS (PeopleSoft eSupplier module). Suppliers provide all data needed to support purchasing and finance including identification of UNSPSC codes to identify the goods/services they sell. ?*eSupplier will be designed and implemented by the Contractor to be the source of vendor data for all eProcurement functionalities including: invited catalog management; solicitation management; on-line bidding; reports access; submission of revenue share reports; submission of subcontractor payment data; submission of invoices and tracking of payments. Design and implement integration between OAKS Financial supplier system and the eProcurement Solution as described in Section 3.2.2 of Supplement 1.OAKS Financial The Enterprise Financial system and as described previously, except for PCard transactions, all purchases are processed in OAKS as Requisitions and Purchase Orders. OAKS core functionality is comprised of PeopleSoft 9.2 modules. ?Design and implement integration between OAKS Financial and the eProcurement Solution for purchase orders, receiving, invoicing, budget and threshold checks.Ohio Auditors Findings Website A web-based public search utility used by local governments and State Agencies to check and ensure, as required by law, that public contracts are not awarded to persons or businesses against which a Finding for Recovery has been issued and remains unresolved. and implement integration between the Auditor’s finding data and the eProcurement solution to limit/restrict State business with entities that have such funding. Page 71 ................
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